[Board] Request for approval

Jody Garnett jody.garnett at gmail.com
Mon Feb 6 12:22:14 PST 2017


Alex here is the email I sent to SAC after the budget was approved:

*Doubling back to this thread after recent budget discussion/questions. The
board set a goal of redoing the website presence in 2017 (RFQ,content
migration,etc...). It was unclear if the 15K request from SAC took this
into account or not?*

** Marketing committee has volunteer to run an EOI/RFQ process for an
external vendor to do the work (see
https://wiki.osgeo.org/wiki/Marketing_Meeting_2016-12-30
<https://wiki.osgeo.org/wiki/Marketing_Meeting_2016-12-30>).*

** Although we reached out to Alex Mandel it was unclear if the 15K request
from SAC took this initiative into account?*

*Since it was unclear we have penciled in 8K for SAC as part of
budget/fundraising target. The draft budget
https://wiki.osgeo.org/wiki/OSGeo_Budget_2017
<https://wiki.osgeo.org/wiki/OSGeo_Budget_2017> has the high level outline.*

*Should fund raising target be met by end of January go/no-go the final
budget for SAC would be 23k. It would be great if a member of SAC could be
involved in the EOI / RFQ process (and present for the go/no-go decision).*

So while it would of been nice to contact you for clarification prior to
the budget meeting I hope you find the board's decision above appropriate :)

--
Jody Garnett

On 6 February 2017 at 09:28, Jody Garnett <jody.garnett at gmail.com> wrote:

> This 8k was "above and beyond" what was requested by the SAC committee.
>
> During the budget meeting the board was unsure if the budget requested by
> SAC took into account the website/branding refresh - out of caution we
> allocated 8k in the event SAC needed the money to support the effort (with
> additional T&M contract for example to work with selected vendor).
>
> The budget requested by the SAC committee remains unaffected. Subsequent
> email indicated that SAC was not concerned about any additional
> website/branding refresh overhead (being happy to stand up drupal /
> wordpress / whatever with budget requested).
>
> Note the board has budgeted 15k for SAC:
> - This is slightly more then the last years 13k as we are still assuming
> additional effort will be required for the website/branding refresh
> - Last year sac spent 6k, leaving 7k remaining.
> - This should leave SAC with an additional 10k to work with over and above
> last year).
>
> Final reminder budget is our planning for the year, over the course of the
> year a strategic change may change our plan. Last year we funded more code
> sprints then expected, in part because they turned a profit allowing us to
> run more code sprints, and in part because other committees were not active.
>
> Alex does the above make sense? I am happy to walk through the budget with
> any committee chair who wants to; although i would like to wait for the
> wiki to be updated (and don't have time to do that myself).
>
>
>
> --
> Jody Garnett
>
> On 6 February 2017 at 08:02, Alex Mandel <tech_dev at wildintellect.com>
> wrote:
>
>> Hmm, I thought we had submitted our budget for the year via Jody and
>> Angelos?
>>
>> If you take away that money, it might mean no new server to host the new
>> website this year.
>>
>> Apologies if I missed some official method I was supposed to follow for
>> submitting our budget.
>>
>> Thanks,
>> Alex
>> Sac Committee
>>
>>
>>
>> On 02/06/2017 07:25 AM, Jody Garnett wrote:
>>
>>> So the only remaining questions are a) sponsorship b) making use of the
>>> 8k
>>> set aside because we had not yet heard from SAC.
>>>
>>> --
>>> Jody Garnett
>>>
>>> On 6 February 2017 at 03:32, Angelos Tzotsos <gcpp.kalxas at gmail.com>
>>> wrote:
>>>
>>> Just a quick note here:
>>>>
>>>> In the budget-specific board meeting it was agreed that the board or a
>>>> committee cannot carry over budget from one year to another.
>>>>
>>>> Best,
>>>> Angelos
>>>>
>>>>
>>>> On 02/05/2017 09:28 PM, Marc VLOEMANS wrote:
>>>>
>>>> Dear Board,
>>>>
>>>> The Marketing Committee is currently  in the process of enlisting quotes
>>>> for the OSGeo rebrand and website from various agencies that we have
>>>> selected from the EoI. Due date for these quotes is 10 february 2017.
>>>> After
>>>> which we will to choose the agency that will carry out the work in
>>>> order to
>>>> have the project finished in time for FOSS4G2017.
>>>>
>>>> As we have understood, the Board has approved an initial 30K for this
>>>> initiative. In order to arrive at the original budget request of 50K, we
>>>> suggest to:
>>>> - carry over the remaining 12K from the Marketing Budget 2016
>>>> - assign the 8K as not required by the SAC to the Marketing Budget 2017
>>>>
>>>> Thus we arrive at a total of 50K as a maximum for the initiative.
>>>>
>>>> On behalf of the Marketing Committee I ask you for a formal apporval of
>>>> the
>>>> above.
>>>>
>>>> Kind regards,
>>>>
>>>> Marc Vloemans
>>>>
>>>> Mobile +31(0)651 844262
>>>> LinkedIn: http://nl.linkedin.com/in/marcvloemans
>>>> Twitter: http://twitter.com/marcvloemanshttp://www.slideshare.net/mar
>>>> cvloemans
>>>>
>>>>
>>>>
>>>> _______________________________________________
>>>> Board mailing listBoard at lists.osgeo.orghttps://
>>>> lists.osgeo.org/mailman/listinfo/board
>>>>
>>>>
>>>>
>>>> --
>>>> Angelos Tzotsos, PhD
>>>> OSGeo Charter Memberhttp://users.ntua.gr/tzotsos
>>>>
>>>>
>>>> _______________________________________________
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>>>>
>>>>
>>>
>>>
>>> _______________________________________________
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>>>
>>>
>>
>
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