[Board] [Marketing] Request for approval

Tue Feb 7 08:38:47 PST 2017

Hi Alex,

It will be great if someone from SAC joins marketing committee
regarding the website/branding effort. As clarified by Jody,
additional 8K (apart from the 15K, requested by SAC) to
support the effort.

Best

Venka

On 2/7/2017 11:41 AM, Jody Garnett wrote:
> Excellent, and you had communicated that on the SAC mailing list.
>
> Can I please ask that someone from SAC (yourself?) join the marketing
> committee for the purpose of reviewing the responses mid month. They can
> step down after this activity is done of course :)
> --
> Jody Garnett
>
> On 6 February 2017 at 17:44, Alex Mandel <tech at wildintellect.com> wrote:
>
>> Ah, first I heard of this additional reserve. You are correct SAC has
>> stated that we included the cost of hosting the new website in our existing
>> 15k request (5k is the osgeo3 replacement which would be it's home), and
>> little additional cost because we already host Drupal and can easily do
>> WordPress. Now if the vendor comes back with something more exotic, we
>> might have to talk again. As noted in previous conversations SAC would like
>> to be involved in the technology side of the conversation to make sure it's
>> something we can maintain.
>>
>> Thanks,
>> Alex
>>
>>
>> On 02/06/2017 09:28 AM, Jody Garnett wrote:
>>
>>> This 8k was "above and beyond" what was requested by the SAC committee.
>>>
>>> During the budget meeting the board was unsure if the budget requested by
>>> SAC took into account the website/branding refresh - out of caution we
>>> allocated 8k in the event SAC needed the money to support the effort (with
>>> additional T&M contract for example to work with selected vendor).
>>>
>>> The budget requested by the SAC committee remains unaffected. Subsequent
>>> email indicated that SAC was not concerned about any additional
>>> website/branding refresh overhead (being happy to stand up drupal /
>>> wordpress / whatever with budget requested).
>>>
>>> Note the board has budgeted 15k for SAC:
>>> - This is slightly more then the last years 13k as we are still assuming
>>> additional effort will be required for the website/branding refresh
>>> - Last year sac spent 6k, leaving 7k remaining.
>>> - This should leave SAC with an additional 10k to work with over and above
>>> last year).
>>>
>>> Final reminder budget is our planning for the year, over the course of the
>>> year a strategic change may change our plan. Last year we funded more code
>>> sprints then expected, in part because they turned a profit allowing us to
>>> run more code sprints, and in part because other committees were not
>>> active.
>>>
>>> Alex does the above make sense? I am happy to walk through the budget with
>>> any committee chair who wants to; although i would like to wait for the
>>> wiki to be updated (and don't have time to do that myself).
>>>
>>>
>>>
>>> --
>>> Jody Garnett
>>>
>>> On 6 February 2017 at 08:02, Alex Mandel <tech_dev at wildintellect.com>
>>> wrote:
>>>
>>> Hmm, I thought we had submitted our budget for the year via Jody and
>>>> Angelos?
>>>>
>>>> If you take away that money, it might mean no new server to host the new
>>>> website this year.
>>>>
>>>> Apologies if I missed some official method I was supposed to follow for
>>>> submitting our budget.
>>>>
>>>> Thanks,
>>>> Alex
>>>> Sac Committee
>>>>
>>>>
>>>>
>>>> On 02/06/2017 07:25 AM, Jody Garnett wrote:
>>>>
>>>> So the only remaining questions are a) sponsorship b) making use of the
>>>>> 8k
>>>>> set aside because we had not yet heard from SAC.
>>>>>
>>>>> --
>>>>> Jody Garnett
>>>>>
>>>>> On 6 February 2017 at 03:32, Angelos Tzotsos <gcpp.kalxas at gmail.com>
>>>>> wrote:
>>>>>
>>>>> Just a quick note here:
>>>>>
>>>>>> In the budget-specific board meeting it was agreed that the board or a
>>>>>> committee cannot carry over budget from one year to another.
>>>>>>
>>>>>> Best,
>>>>>> Angelos
>>>>>>
>>>>>>
>>>>>> On 02/05/2017 09:28 PM, Marc VLOEMANS wrote:
>>>>>>
>>>>>> Dear Board,
>>>>>>
>>>>>> The Marketing Committee is currently  in the process of enlisting
>>>>>> quotes
>>>>>> for the OSGeo rebrand and website from various agencies that we have
>>>>>> selected from the EoI. Due date for these quotes is 10 february 2017.
>>>>>> After
>>>>>> which we will to choose the agency that will carry out the work in
>>>>>> order
>>>>>> to
>>>>>> have the project finished in time for FOSS4G2017.
>>>>>>
>>>>>> As we have understood, the Board has approved an initial 30K for this
>>>>>> initiative. In order to arrive at the original budget request of 50K,
>>>>>> we
>>>>>> suggest to:
>>>>>> - carry over the remaining 12K from the Marketing Budget 2016
>>>>>> - assign the 8K as not required by the SAC to the Marketing Budget 2017
>>>>>>
>>>>>> Thus we arrive at a total of 50K as a maximum for the initiative.
>>>>>>
>>>>>> On behalf of the Marketing Committee I ask you for a formal apporval of
>>>>>> the
>>>>>> above.
>>>>>>
>>>>>> Kind regards,
>>>>>>
>>>>>> Marc Vloemans
>>>>>>
>>>>>> Mobile +31(0)651 844262
>>>>>> LinkedIn: http://nl.linkedin.com/in/marcvloemans
>>>>>> Twitter: http://twitter.com/marcvloemanshttp://www.slideshare.net/
>>>>>> marcvloemans
>>>>>>
>>>>>>
>>>>>>
>>>>>> _______________________________________________
>>>>>> Board mailing listBoard at lists.osgeo.orghttps://
>>>>>> lists.osgeo.org/mailman/
>>>>>> listinfo/board
>>>>>>
>>>>>>
>>>>>>
>>>>>> --
>>>>>> Angelos Tzotsos, PhD
>>>>>> OSGeo Charter Memberhttp://users.ntua.gr/tzotsos
>>>>>>
>
>
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