[Board] R: Board Digest, Vol 128, Issue 5

Tue May 9 09:03:07 PDT 2017

in 2013 we received a £5000 sponsorship from EDINA which, although not specifically for travel grants, we decided to allocate for that purpose. We did not receive any funding for travel grants from OSGeo nor was there any guidance as to what we should be doing in this regard. I seem to recall that Suchith led the grant allocation committee so perhaps he can provide some more details.
______
Steven

> On 9 May 2017, at 16:07, Jody Garnett <jody.garnett at gmail.com> wrote:
> 
> I would like some solid numbers on that venka so we can see finically what was done for the last several travel grants. We can also ask for details from foss4gna if applicable. 
> 
> I found the last moment voting to do travel grants out of the profit being returned to OSGeo to be really stressful (and hard to tell if we were being responsible as an organization). I have no trouble if we are using profits from one event to support travel grants on the next - but I want to be clear and do so on purpose.
> 
> I am more concerned with the social purpose here; I believe we can come up with a finically approach that makes sense. 
> On Tue, May 9, 2017 at 7:58 AM Venkatesh Raghavan <venka.osgeo at gmail.com <mailto:venka.osgeo at gmail.com>> wrote:
> Hi All,
> 
> OSGeo has partially support travel grants since our
> 2015 conference in Seoul. If my memory serves me
> right, the LoC also came up with some additional
> funds to support local expenses (paying shared rooms) for
> recipients of OSGeo travel grants. I also remember that,
> that the travel grant was not directly paid to Seoul LoC,
> but the amount was deducted from the surplus that the
> Seoul returned to OSGeo.
> 
> I am of the opinion that the arrangement adopted at FOSS4G-Seoul
> 2015 worked quite well without putting much burden on the LoC.
> 
> Our FOSS4G-Bonn LoC requested 10KUSD as Travel support from OSGeo
> and it was paid in advance. I am not aware how many participants
> had their travel supported in Bonn nor do I know if the Bonn LoC
> provided any additional funds to support the travel grantees.
> 
> I think we need to discuss the pros and cons of the model adopted
> in Seoul (2015) and Bonn (2016) and choose the best option.
> 
> Best
> 
> Venka
> 
> On 5/6/2017 3:47 PM, Maria Antonia Brovelli wrote:
> > Dear Jody and All
> > I share the same thought:
> >
> >   "I am not sure how comfortable I am with OSGeo taking on 100% of the funding for this activity - I prefer to a collaborative approach with sponsors and partnerships"
> > Let us discuss it in the next Board meeting and then we'll vote in Loomio.
> > Best,
> > Maria
> >
> >
> >
> >
> > Inviato dal mio dispositivo Samsung
> >
> >
> > -------- Messaggio originale --------
> > Da: Jody Garnett <jody.garnett at gmail.com <mailto:jody.garnett at gmail.com>>
> > Data: 05/05/17 22:08 (GMT+01:00)
> > A: Steven Feldman <shfeldman at gmail.com <mailto:shfeldman at gmail.com>>
> > Cc: OSGeo Board <board at lists.osgeo.org <mailto:board at lists.osgeo.org>>
> > Oggetto: Re: [Board] Board Digest, Vol 128, Issue 5
> >
> > Translating - "terms of reference" --> I am going to guess you mean the updating the motion that created the conference committee and provided it a mandate to function. Checking online<http://www.osgeo.org/conference <http://www.osgeo.org/conference>> I can find "goals" but not a mandate, the wiki<https://wiki.osgeo.org/wiki/Conference_Committee#Goals <https://wiki.osgeo.org/wiki/Conference_Committee#Goals>> lists responsibilities which is an improvement. Does anyone have the initial motion that created the conference committee handy?
> >
> > I am fine with the board handing over responsibility, conference committee is in a much better position (and has more appropriate experience) to run a travel grant program.
> >
> > I will push back on the board determining "level of travel grant funding" as I would expect this to be included as part of conference committee budget request, or part of an initiative budget request if you choose to run in collaboration with sponsorship. I am not sure how comfortable I am with OSGeo taking on 100% of the funding for this activity - I prefer to a collaborative approach with sponsors and partnerships.
> > --
> > Jody Garnett
> >
> > On 5 May 2017 at 10:20, Steven Feldman <shfeldman at gmail.com <mailto:shfeldman at gmail.com><mailto:shfeldman at gmail.com <mailto:shfeldman at gmail.com>>> wrote:
> > I suggest that the Board extends ConfCom terms of reference and then leaves CC to work out how to implement a policy
> >
> > Board will need to determine the level of travel grant funding for each budget year
> > ______
> > Steven
> >
> >
> > On 5 May 2017, at 16:28, board-request at lists.osgeo.org <mailto:board-request at lists.osgeo.org><mailto:board-request at lists.osgeo.org <mailto:board-request at lists.osgeo.org>> wrote:
> >
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> >
> > Today's Topics:
> >
> >   1. Re: [OSGeo-Conf] FOSS4G Boston Travel Grants ~ IMPORTANT
> >      request (Jody Garnett)
> >   2. Re: [OSGeo-Conf] FOSS4G Boston Travel Grants ~ IMPORTANT
> >      request (Jody Garnett)
> >
> >
> > ----------------------------------------------------------------------
> >
> > Message: 1
> > Date: Fri, 05 May 2017 06:31:00 +0000
> > From: Jody Garnett <jody.garnett at gmail.com <mailto:jody.garnett at gmail.com><mailto:jody.garnett at gmail.com <mailto:jody.garnett at gmail.com>>>
> > To: Till Adams <till.adams at fossgis.de <mailto:till.adams at fossgis.de><mailto:till.adams at fossgis.de <mailto:till.adams at fossgis.de>>>, "board at lists.osgeo.org <mailto:board at lists.osgeo.org><mailto:board at lists.osgeo.org <mailto:board at lists.osgeo.org>>"
> > <board at lists.osgeo.org <mailto:board at lists.osgeo.org><mailto:board at lists.osgeo.org <mailto:board at lists.osgeo.org>>>
> > Subject: Re: [Board] [OSGeo-Conf] FOSS4G Boston Travel Grants ~
> > IMPORTANT request
> > Message-ID:
> > <CAOhbgA=KQposibj23ZkTfrttLAyGa4p74BCF1vuyR7iAKsaTOA at mail.gmail.com <mailto:KQposibj23ZkTfrttLAyGa4p74BCF1vuyR7iAKsaTOA at mail.gmail.com><mailto:KQposibj23ZkTfrttLAyGa4p74BCF1vuyR7iAKsaTOA at mail.gmail.com <mailto:KQposibj23ZkTfrttLAyGa4p74BCF1vuyR7iAKsaTOA at mail.gmail.com>>>
> > Content-Type: text/plain; charset="utf-8"
> >
> > Excellent, so would the idea be to update the conference committee mandate
> > then?
> >
> > Or would the conference committee set this up as indicative (for program
> > visibility and sponsorship)? ... similar to how the website/rebranding is
> > being taken on as a one-off by the marketing committee.
> >
> > That is a bit of a strategic question so it may require thought / planning.
> >
> >
> > On Thu, May 4, 2017 at 11:19 PM Till Adams <till.adams at fossgis.de <mailto:till.adams at fossgis.de><mailto:till.adams at fossgis.de <mailto:till.adams at fossgis.de>>> wrote:
> >
> > Hi Jody,
> >
> > I would propose to post this responsibility to the ConfCom. Some of the
> > past chairs already were involved in such kind of decisions.
> >
> > Till
> >
> >
> >
> >
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> >
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> 
> -- 
> --
> Jody Garnett

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