[Board] Guidance to secretary on handling of loomio motions

[Astrid Emde (OSGeo)]

Hello Jody,

thanks for taking the description to the wiki.

I will follow the guidance as OSGeo secretary

https://wiki.osgeo.org/wiki/Board_of_Directors#Board_Activities

Astrid

Am 26.03.2018 21:21 schrieb Jody Garnett:
> I have updated
> https://wiki.osgeo.org/wiki/Board_of_Directors#Board_Activities [2]
> with the guidance provided above.
> 
> --
> Jody Garnett
> 
> On 26 March 2018 at 20:30, Jody Garnett <jody.garnett at gmail.com>
> wrote:
> 
>> For anyone following the board email list we have seen a series of
>> motions being made, and then remade, as we tried to collect 100%
>> feedback required by our bylaw 4.6 on electronic voting. This is a
>> shame as in many cases the motions were already passed due to our
>> IRC meeting have quorum (bylaw 4.5).
>> 
>> During the F2F meeting we established the following motion [1]:
>> 
>>> _Guidance to secretary on handling of motions and electronic
>>> voting from F2F meeting discussion._
>> 
>> For reference here is that guidance:
>> 
>>> _For motions with quorum taken in a meeting → take to loomio for
>>> tracking / record_
>>> 
>>> _a) Allow one week to chance to review and respond._
>>> 
>>> _b) May be shortened if time sensitive motion (require email to
>>> board members, example emergency event funding)_
>>> 
>>> _c) After one week consider motion passed based on quorum in
>>> meeting. Non responses will be considered as abstain (+0)._
>>> 
>>> _For motions taken purely to electronic voting_
>>> 
>>> _a) We still need 100% response rate (Section 4.6), provide a week
>>> to respond so that board members have both a weekend and weekday
>>> to respond._
>> 
>> This represents guidance to our secretary, and is in keeping with
>> our bylaws section 4.5 and 4.6.
>> --
>> Jody Garnett
> 
> 
> 
> Links:
> ------
> [1]
> https://www.loomio.org/p/sDz8Ify3/guidance-to-secretary-on-handling-of-loomio-motions-
> [2] https://wiki.osgeo.org/wiki/Board_of_Directors#Board_Activities
> 
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