[Board] Motion to sponsor FOSS4G 2018 at the highest level

Sat Jun 30 21:47:08 PDT 2018

This motion was unsuccessful (no response from Astrid or Jeff) and we
require 100% participation for electronic motions.

For discussion and context:
https://www.loomio.org/d/wdRXmuSL/increase-foss4g-2018-support-and-or-sponsorship

We can take the matter up next meeting.
--
Jody Garnett

On Mon, 25 Jun 2018 at 07:13, Jody Garnett <jody.garnett at gmail.com> wrote:

> I am going to write up the budget adjustment in loomio.
>
> Indeed I would be happy to sponsor to pay for a booth, and ask us not to
> be listed on the sponsors page. We have plenty of visibility as host :)
> --
> Jody Garnett
>
>
> On Sun, 24 Jun 2018 at 03:34, Angelos Tzotsos <gcpp.kalxas at gmail.com>
> wrote:
>
>> Hi all,
>>
>> I also think that we do not need to reach the Tanzanite level of
>> sponsorship, for the reasons already presented in the thread.
>> The budget adjustment proposed by Jody is a good way forward.
>>
>> Best,
>> Angelos
>>
>> On 06/22/2018 09:35 PM, María Arias de Reyna wrote:
>>
>> Thanks jody, good work!
>>
>> If we increase anything the budget it should be this way, you are right.
>>
>> El vie., 22 jun. 2018 19:39, Jody Garnett <jody.garnett at gmail.com> <jody.garnett at gmail.com> escribió:
>>
>>
>> To make this a reality, and indeed to follow up on our previous motion,
>> here is where our budget sits:
>> https://wiki.osgeo.org/wiki/OSGeo_Budget_2018
>>
>> * Admin: 3,000
>> * Travel: 15,000
>> * Partners and Sponsors: 2,000
>> * Code Sprints: 20,500
>>
>> While I am not sure how much is left, I think we will need to adjust our
>> plan for the remainder of the year. Previously the board had an "outreach"
>> budget - this was moved out to committees (example conference committee,
>> marketing committee) in 2017 and we have kept that plan for 2018.
>>
>> Our initial goal in obtaining a gold sponsorship ($8,000) was to have an
>> OSGeo booth, the absence of a local chapter the board is taking on this
>> responsibility. We could of also asked the marketing committee to do so but
>> we did not.
>>
>> * Marketing: 21,500
>>
>> I think we could ask the marketing committee if they are okay adjust the
>> budget since we obtain a booth. One of the goals for such a large budget
>> was to increase presence at parter events. DLOC is a good partner.
>>
>> Other options:
>>
>> a) TGP for regional events has not worked out, we could cancel it due to
>> lack of volunteers and reallocate 10k. We have 3k from last year that could
>> be added for 13k.
>>
>> b) increase our partners and sponsors budget to cover the difference
>>
>> Doing all these things would look like:
>>
>> - 8k from marketing budget for booth, representing a gold sponsorship
>> - 13k from canceling regional TGP
>> - 9k from increasing board "partners and sponsors" budget to explicitly
>> reach tansinite sponsorship goal
>>
>> My reservation remains in effect, as host we have plenty of visibility and
>> do not need to pay more to increase our visible presence at the event. This
>> also puts us in competition with sponsors who are paying for visibility
>> (and uneven competition since profits from foss4g are sometimes returned to
>> OSGeo).
>>
>> As such I would recommend we work with marketing committee on the booth
>> presence, and ask the conference committee if they would be willing to
>> cancel the regional TGP this year (if it is not being used by our regional
>> events thus far it is probably not happening in 2018. This brings us to the
>> "Diamond" level, and provides DLOC with the freedom to best decide how the
>> additional finical support can be effective.
>>
>>
>> --
>> Jody Garnett
>>
>>
>> On Thu, 21 Jun 2018 at 06:31, Jeff McKenna <jmckenna at gatewaygeomatics.com> <jmckenna at gatewaygeomatics.com>
>> wrote:
>>
>>
>> Hi Helena,
>>
>> Yes this motion is to increase the sponsorship level to Tanzanite (the
>> highest level), in order to show our strong support for the Dar team,
>> and to promote OSGeo at its own event.  -jeff
>>
>>
>>
>> On 2018-06-21 10:24 AM, Helena Mitasova wrote:
>>
>> Jeff, board members,
>>
>> does this motion mean that we should vote about upgrading our
>> sponsorship from Platinum to Tanzanite or are we settled on the
>> Platinum? I don't feel I have enough information about the current
>> status of our contributions to FOSS4G 2018 and its relation
>> to the annual and long term budget to vote.
>>
>> Thank you, Helena
>>
>> Helena Mitasova
>> Professor, Department of Marine, Earth and Atmospheric Sciences
>> Faculty Fellow, Center for Geospatial Analytics
>> North Carolina State University
>> Raleigh, NC 27695-8208http://www4.ncsu.edu/~hmitaso/http://geospatial.ncsu.edu/osgeorel/publications.html
>>
>> email: hmitaso at ncsu.edu <mailto:hmitaso at ncsu.edu> <hmitaso at ncsu.edu>
>> ph: 919-513-1327 (no voicemail)
>> fax 919 515-7802
>>
>> On Wed, Jun 20, 2018 at 10:04 AM, Jeff McKenna
>> <jmckenna at gatewaygeomatics.com <mailto:jmckenna at gatewaygeomatics.com> <jmckenna at gatewaygeomatics.com>>
>> wrote:
>>
>>     Dear fellow Board members,
>>
>>     I have started a vote on Loomio at:
>>
>>
>> https://www.loomio.org/p/DI8cUGku/motion-to-sponsor-foss4g-2018-at-the-highest-sponsorship-level-tanzanite-30-000usd-
>>
>>     <
>>
>> https://www.loomio.org/p/DI8cUGku/motion-to-sponsor-foss4g-2018-at-the-highest-sponsorship-level-tanzanite-30-000usd-
>>
>>
>>
>>     As described there, this motion is to increase OSGeo's sponsorship
>>     of the FOSS4G 2018 event, to the highest level of sponsorship. The
>>     funding can be used by the local committee at their discretion, and
>>     ensures top visibility for OSGeo at its own conference.
>>
>>     FOSS4G 2018 is a unique situation, and I believe the OSGeo Board
>>     must show its utmost support to the organizers.
>>
>>     I will start with my +1
>>
>>     Thanks,
>>
>>     -jeff
>>
>>
>>
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>>
>> --
>> Angelos Tzotsos, PhD
>> Charter Member
>> Open Source Geospatial Foundationhttp://users.ntua.gr/tzotsos
>>
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