[Board] TGP policy/FOSS4G SotM Oceania

Tue Sep 11 15:00:30 PDT 2018

Steven & Michael

Thanks very much for your thoughtful & supportive responses. Steven, your
suggestions sound exactly right to me, and we've already taken these on
board in our implementation (applications are currently incoming).

So it sounds like we have general support within this group - does this
require an OSGeo board motion?

If so, for clarity:

   - Our request is for AUD $3k (approx USD $2150) to support our regional
   FOSS4G Travel Grant Program.
   - We're contributing AUD $4500 in cash and 5 registrations (our cost
   approx AUD $1500).
   - If we receive support from OSGeo, we will contribute an additional 3
   registrations (our cost approx AUD $900).
   - Further details are available here
   <https://docs.google.com/document/d/1RDlzFH5fyciTqY3xyj6aSvdOF8TOSX4MYosy7YNc9K0>
   .

Thank you!
John

On Wed, 12 Sep 2018 at 02:13, Steven Feldman <shfeldman at gmail.com> wrote:

> Further thought
>
> We do need to draft a clear policy statement on funding and process of
> future FOSS4Gs. Till and I have the Call for LoI’s for FOSS4G 2020 to get
> out within the next week or so which we must prioritise.
>
> I’m suggesting that we approve Oceania’s $2k request and aim to get the
> general TGP policy written up before the end of the calendar year so that
> we are better equipped to support a number of FOSS4G events (global and
> regional) in 2019. That will need a budget submission to the board for 2019.
>
> Cheers
> ______
> Steven
>
>
> On 11 Sep 2018, at 17:08, Steven Feldman <shfeldman at gmail.com> wrote:
>
> Hi
>
> I’ve been offline for a few days. I would support a proposal to OSGeo
> Board that we allocate $2,000 to the FOSS4G Oceania TGP
>
> I don’t know what the procedure is to get board ok and then funds transfer
> to the Oceania team, hence I have copied this mail to the board list.
>
> We can also provide you with a copy of our application form and notes on
> how we did selection if that helps but you should not feel obliged to
> follow use/modify our form.
>
> Some suggestions from me (based on experience of 2 big TGP’s)
>
>    1. You will receive way more applications than you can fill. Choose
>    some criteria for grants that help you  to target the group(s) you want to
>    facilitate and enable you to weed out other applicants quickly. Be clear
>    about your criteria and who you will give priority to in your application
>    form
>    2. Recipients need to have some "skin in the game” i.e they are making
>    a partial contribution towards their cost of travel and expenses
>    3. Grants should not be paid out to recipients until they have arrived
>    at the conference registration desk. You will need to make this clear to
>    applicants in the application form and again when you notify them of award.
>    This avoids a no show having received a grant in advance. I think this
>    should be a PRECONDITION OF OSGEO TGP FUNDING
>
>
> Till is chair of the Conference Committee so he may wish to add some
> thoughts to this mail
>
> May the FOSS be with you
> ______
> Steven
>
>
> On 10 Sep 2018, at 05:48, John Bryant <johnwbryant at gmail.com> wrote:
>
> Hi guys, just want to reiterate what Adam said, and stress that we will
> need to know in advance of our 21 Sept closing date, if we're to execute
> this efficiently. Our TGP attendees will mostly be flying from the Pacific
> Islands, so they will need significant lead time to arrange visas and book
> flights - we're already pushing it, so won't be able to push dates back at
> all.
>
> Plenty of submissions so far - we shouldn't have any trouble at all
> finding deserving attendees.
>
> I appreciate you 3 are in some pretty difficult time zones to work
> together, so I can see some challenges to getting a proper OSGeo
> TGP policy in place before our deadline. I'm hopeful we could act as a
> guinea pig to some degree, and help contribute to the OSGeo policy by
> experience.
>
> Our request
> <https://docs.google.com/document/d/1RDlzFH5fyciTqY3xyj6aSvdOF8TOSX4MYosy7YNc9K0>
> is for AUD $3k (a little over USD $2k), and we're putting in the equivalent
> of about AUD $3k cash (AUD $4500 in doc includes value of full ticket
> price). We're considering putting in more, but hoping to get some
> indication of the probability of securing the OSGeo support first.
>
> Thanks a lot & appreciate your work on this amazing program, whether we
> manage to get our conference on board or not.
>
> Cheers!
> John
>
> On Mon, 10 Sep 2018 at 11:07, adam steer <adam.d.steer at gmail.com> wrote:
>
>> Hi Michael, Steven
>>
>> What needs to happen to get a TGP policy done? We’re champing at the bit
>> because we’re closing applications in just under two weeks (21 September),
>> and would like some certainty about whether the program will be funded by
>> OSgeo or not.
>>
>> I appreciate that OSgeo want a policy for regional TGPs in place - so -
>> what can we do to expedite that?
>>
>> Or: can we write the policy on the fly as we go and learn?
>>
>> We’re more than happy to remind the board or conference committee about
>> our TGP and what we’re after...
>>
>> Thanks
>>
>> Adam
>>
>> --
>> Dr. Adam Steer
>> https://www.researchgate.net/profile/Adam_Steer
>> http://au.linkedin.com/in/adamsteer
>> http://orcid.org/0000-0003-0046-7236
>> +61 427 091 712
>> skype: adam.d.steer
>> tweet: @adamdsteer
>>
>
>
>
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