[Board] QGIS UserConf 2019. Financial support request. Estimated budget attached

[Luigi Pirelli]

I'll give a feedback to the local group, but I feel we are in time to wait
the January board meeting.
If we have a different position I'll write you back.

regards

Luigi Pirelli on behalf of the organisation committee


On Tue, 8 Jan 2019 at 21:41, Jody Garnett <jody.garnett at gmail.com> wrote:

> The java for the clarifications could, if you are available I would like
> to request you attend the January board meeting.
>
> As indicated we are in an awkward spot because 2019 budget not yet set. Is
> it possible to give you answer in February when we are more organized with
> a budget? Or is it important to act now ...
>
> On Tue, Jan 8, 2019 at 12:34 PM Luigi Pirelli <luipir at gmail.com> wrote:
>
>> Hi Jody
>>
>> I'm answering inline
>>
>> On Tue, 8 Jan 2019 at 00:50, Jody Garnett <jody.garnett at gmail.com> wrote:
>>
>>> Looks great! We are currently setting our budget for 2019
>>> <https://wiki.osgeo.org/wiki/OSGeo_Budget_2019> so we cannot respond
>>> right away.
>>>
>>> Reading to see what form of financial support are you looking for:
>>> Looking at the attachment it is a request for 4.000€. Since QGIS and
>>> OSGeo are listed separately than sponsors probably as a host of the event.
>>> - We tend to like hosting events (some financial risk but a chance to
>>> support earlier) rather than sponsorship (we do not need to compete for
>>> visibility with sponsors who are working with limited marketing budgets) ...
>>>
>>
>> I agree, we just started sponsorship campaign.
>> https://twitter.com/Ginetto/status/1082565867945238528
>>
>>
>>> - Is this support you are asking for from OSGeo directly, or is it to be
>>> part of the budget request from the QGIS team?
>>>
>>
>> We are asking to OSGEO and QGIS too. we set the same amounts as in the
>> Nødebo user conference. Usually QGIS cover some costs related to developer
>> hosts and some dinners.
>>
>>
>>> - the board is thinking of having an event budget (draft 10k) to support
>>> events such as this, perhaps we should increase the amount?
>>>
>>
>> IMHO yes, the rationale is that we decided to leave the registration fee
>> as low as possible. In this case the financial risks are higher. An higher
>> budget can support events where the community decided for a low financial
>> barrier.
>>
>>
>>> - Are you looking for just a transfer of funds or are you looking at
>>> osgeo taking on some financial risk (which is handy if sponsorship does not
>>> come through)
>>>
>>
>> I'm personally +0, but discussing in the organizing committee we decided
>> to prefer a transfer. The rationale is to have enough margin without
>> risking our personal finances other than our voluntary work.
>> The person in charge of the financial aspects is Carmen Diez (in CC). She
>> already managed other Spanish events like GeoCamps. The bank account will
>> be that of the QGIS Spanish Associacion [1] that will be used to receive
>> registrations fee, sponsorships, and from which all the costs will be payed.
>>
>> Let us know what is the OSGEO position
>>
>> regards
>>
>> Luigi Pirelli on behalf of the organisation committee
>>
>> [1] www.qgis.es - in CC Carlos Lopez Quintanilla, the president of the
>> association
>>
>>>
>>>
>>
> --
> --
> Jody Garnett
>
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