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<div class="moz-cite-prefix">Hi Mike,<br>
<br>
Thanks for summarizing the range of listed accommodations
<br>
at FOSS4G-Conferences.<br>
<br>
I agree that increasing the range of options available to<br>
be a very helpful for conference goers. Perhaps, this<br>
could be mentioned in the FOSS4G-2019 RFP.<br>
<br>
I am also forwarding this mail to the conference committee ML.<br>
Changed the subject of the mail.<br>
<br>
Best<br>
<br>
Venka<br>
<br>
On 2017/08/22 10:15, Michael Smith wrote:<br>
</div>
<blockquote type="cite"
cite="mid:D5C0FC82.15A329%25michael.smith.erdc@gmail.com">
<pre wrap="">This is what I came up with:
<a class="moz-txt-link-freetext" href="https://docs.google.com/spreadsheets/d/1vuzmHAxO-JInB7WGIm8S5C4ca1ezoaKigDN8">https://docs.google.com/spreadsheets/d/1vuzmHAxO-JInB7WGIm8S5C4ca1ezoaKigDN8</a>
vWDu3hs/edit?usp=sharing
I also included the range for each conference based on the listed
accommodations from the conference sites. Some of the years didn't have a
conference hotel or a low cost option. I think this is something that should
go into the RFP, that a range needs to be made available for the conference
and listed on the web site. Having listed hostels or university dorm
accommodations I think goes a long way. We don't need to be making the
conference overall cheaper, we need to increase the range of options
available to the conference goers (IMHO).
Mike
----
Michael Smith
OSGeo Foundation Treasurer
<a class="moz-txt-link-abbreviated" href="mailto:treasurer@osgeo.org">treasurer@osgeo.org</a>
From: Board <a class="moz-txt-link-rfc2396E" href="mailto:board-bounces@lists.osgeo.org"><board-bounces@lists.osgeo.org></a> on behalf of Jody Garnett
<a class="moz-txt-link-rfc2396E" href="mailto:jody.garnett@gmail.com"><jody.garnett@gmail.com></a>
Date: Monday, August 21, 2017 at 7:34 PM
To: Michael Smith <a class="moz-txt-link-rfc2396E" href="mailto:michael.smith@erdc.dren.mil"><michael.smith@erdc.dren.mil></a>
Cc: <a class="moz-txt-link-rfc2396E" href="mailto:board@lists.osgeo.org">"board@lists.osgeo.org"</a> <a class="moz-txt-link-rfc2396E" href="mailto:board@lists.osgeo.org"><board@lists.osgeo.org></a>
Subject: Re: [Board] [Non-DoD Source] Re: f2f meeting follow up
</pre>
<blockquote type="cite">
<pre wrap="">No worries Michael, I am not sure exactly when the deadline we were given
falls (not sure we took mins for the AGM).
--
Jody Garnett
On 21 August 2017 at 15:06, Smith, Michael ERDC-RDE-CRREL-NH CIV
<a class="moz-txt-link-rfc2396E" href="mailto:Michael.Smith@erdc.dren.mil"><Michael.Smith@erdc.dren.mil></a> wrote:
</pre>
<blockquote type="cite">
<pre wrap="">This is on my list to do this week. I was going to get a list of FOSS4G
locations and the US State Dept per diem values as an index to costs at each
location. I'll convert it all to 2017 dollars. Note that this will be an
index, not exact costs.
Mike
Michael Smith
OSGeo Foundation Treasurer
<a class="moz-txt-link-abbreviated" href="mailto:treasurer@osgeo.org">treasurer@osgeo.org</a>
From: Board <a class="moz-txt-link-rfc2396E" href="mailto:board-bounces@lists.osgeo.org"><board-bounces@lists.osgeo.org></a> on behalf of Jody Garnett
<a class="moz-txt-link-rfc2396E" href="mailto:jody.garnett@gmail.com"><jody.garnett@gmail.com></a>
Date: Monday, August 21, 2017 at 2:23 PM
To: <a class="moz-txt-link-rfc2396E" href="mailto:board@lists.osgeo.org">"board@lists.osgeo.org"</a> <a class="moz-txt-link-rfc2396E" href="mailto:board@lists.osgeo.org"><board@lists.osgeo.org></a>
Subject: [Non-DoD Source] Re: [Board] f2f meeting follow up
Resent-From: Michael Smith <a class="moz-txt-link-rfc2396E" href="mailto:michael.smith@usace.army.mil"><michael.smith@usace.army.mil></a>
</pre>
<blockquote type="cite">
<pre wrap="">I saw this thread get into the details of the RFP - for that we have
volunteers on the conference committee. My goal as a board member is to work
on strategy, as the conference committee knows best about the RFP wording
and process.
Q: Based on the affordability report, and resulting discussion, did we as
the board have any direction to ask the conference committee to steer in?
My own feedback:
1) I was pleasantly surprised that the ticket cost of foss4g has not changed
significantly over the course of the events (indeed our most expensive event
was Sydney and our cheapest Korea).
I do not see any guidance to provide here (this was surprising to me).
2) Attendance continues to increase limiting appropriate venues
I do not see any guidence to provide here, our community and event is
growing. I think once we get around 3000 people we may be forced to settle
down to consider a fixed location, but at 1000-2000 we can still move it
around.
3) regional events are killing it
I do not see any guidence to provide here, our community and events is
growing.
The hope is this takes some of the strain from the global event, allowing it
to focus on outreach and advocacy more.
4) hard for students to attend (also journal, etc...)
There was a strong hope that travel grant program could help out a lot here,
that would make me sad as this was intended to work towards diversity.
While there may be guidance here I am not close enough to the academic world
to provide useful direction.
5) diversity
The original intention of the travel grant was to bring diversity awareness
to our osgeo events (to apply regional events are asked to set a diversity
target which travel grant can help towards). During foss4g I attended a
diversity presentation that advocated creating a safe space.
Guidance: Trial the use of providing a safe space in the 2018 bid.
Similar recommendations online include:
- make female speakers a priority (not just in selection, but before hand in
promotion, one-on-one mentoring etc...).
- providing child care (this helps families attend)
Since these haver not been advocated by members of our community I am only
comfortable providing guidance on providing a safe space. Perhaps some of
these ideas can be tried out at regional conferences first.
6) time of year
The events have moved from September/October to August placing it in the way
of European holidays. With the bulk of our contributors in Europe this has
affected how many of our contributors can attend.
Guidance: Request September / October event (to maximize contributors who
can attend).
I understand next years event has plans to turn this into a holiday for
families which is a cunning plan.
7) travel / accommodation
I would like to avoid prime tourist season to avoid asking attendees pay
high airfair and accommodation costs. We did not have the number in the
affordability report to back this up (but Michael Smith was going to look
things up).
Guidance: Request September / October event (to avoid peak tourist season).
--
Jody Garnett
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<pre wrap="">_______________________________________________
Board mailing list
<a class="moz-txt-link-abbreviated" href="mailto:Board@lists.osgeo.org">Board@lists.osgeo.org</a>
<a class="moz-txt-link-freetext" href="https://lists.osgeo.org/mailman/listinfo/board">https://lists.osgeo.org/mailman/listinfo/board</a></pre>
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