[California] Planning for Exhibits, help needed

[Landon Blake]

Alex wrote: "Howdy chapter..."

Well, we're not really a chapter just yet. More like an idea for a
chapter. :]

Alex wrote: "The designs aren't quite done yet, all we have is the new
logo, it hasn't been set into item specific sizes yet, etc if someone
has talent and time it would save us money that can be spent elsewhere."

Does this mean we need some graphic design? I'm fairly handy with GIMP
and Inkscape, if that is what you are talking about.

Alex wrote: "We need to attain additional funding for our exhibit to pay
for materials(the booth is 1/2 paid for already by OSGeo). I'm
estimating we need to raise $2000 for the AAG, $250 for CGS and an
unknown amount for other conferences this year. In order to do this we
need some sort of letter asking for sponsorship. I think we can offer
some type of visibility, ie company name and logo at the booth in
exchange but someone needs to draft a letter to work with."

I can draft the letter if you will review it. Let me know.

Alex wrote: "Of course that also means we need the names/numbers/email
of some companies to ask for sponsorship. I plan to ask O'Reilly Books,
anyone else have any ideas? Companies that are not already sponsors of
OSGeo."

I'm thinking our best bet in this area may be local or regional
companies that are not already involved in GIS at a national level. I
would think that our fund raising efforts will be difficult with the
state of the US economy. Still, we could each try and come up with a
list of possible sponsors in our local communities.

Will the OSGeo be accepting the donations? I think we'll need an
"official non-profit" so those donations will be tax deductible. Who
will we be working with at the OSGeo to coordinate this management of
donated funds?

Thanks for all of your effort and energy.

Landon
Office Phone Number: (209) 946-0268
Cell Phone Number: (209) 992-0658

-----Original Message-----
From: california-bounces at lists.osgeo.org
[mailto:california-bounces at lists.osgeo.org] On Behalf Of Alex Mandel
Sent: Thursday, December 11, 2008 1:03 AM
To: california at lists.osgeo.org
Cc: Stacey Ellis; Michael Treichler; Michele Tobias
Subject: [California] Planning for Exhibits, help needed

Howdy chapter,

Just got done talking with the OSGeo marketing committee. Good news is
the budget is looking good to help us get all the materials we need to
exhibit all over the State this coming year.

However there is much work to be done and I could use some help.
We've got the basics of materials listed:
http://wiki.osgeo.org/wiki/Exhibition_Pack

In anticipation of the AAG in Vegas in March where a bunch of us UCD
folks will be tabling at we need to get moving and get the larger items
ordered in January, ie table skirt, banner etc.

1. I plan to go get some quotes on stuff this week but if anyone else
knows of some vendors please chime in.

2. The designs aren't quite done yet, all we have is the new logo, it
hasn't been set into item specific sizes yet, etc if someone has talent
and time it would save us money that can be spent elsewhere.

3. We need to attain additional funding for our exhibit to pay for
materials(the booth is 1/2 paid for already by OSGeo). I'm estimating we
need to raise $2000 for the AAG, $250 for CGS and an unknown amount for
other conferences this year. In order to do this we need some sort of
letter asking for sponsorship. I think we can offer some type of
visibility, ie company name and logo at the booth in exchange but
someone needs to draft a letter to work with.

4.Of course that also means we need the names/numbers/email of some
companies to ask for sponsorship. I plan to ask O'Reilly Books, anyone
else have any ideas? Companies that are not already sponsors of OSGeo.
http://www.osgeo.org/content/sponsorship/sponsors.html

I've started a list of other conferences we probably want to do in 2009
and annually, please feel free to add.
http://wiki.osgeo.org/wiki/California#Events


Thanks,
Alex

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