[Workshops] Re: [Foss4g2009] Confused about workshop registration fee

[Jody Garnett]

Well one suggestion is that if you have helpers for your workshop; they are your volunteers and you should feed them? There are lots of nearby eating establishments.

It is a pity since having volunteers is often the difference between one user having workstation troubles and a successful workshop.

Jody

-----Original Message-----
From: conference-workshops-bounces at lists.osgeo.org [mailto:conference-workshops-bounces at lists.osgeo.org] On Behalf Of Mark Leslie
Sent: Saturday, 25 July 2009 12:25 PM
To: foss4g2009
Cc: FOSS4G conference workshops subcommittee
Subject: [Workshops] Re: [Foss4g2009] Confused about workshop registration fee

Thierry Badard wrote:
> Tim Schaub a écrit :
>> Hey-
>>
>> Jeff McKenna wrote:
>>> Roald de Wit wrote:
>>>> Hi list,
>>>>
>>>> I was just about to register for the conference and was confronted 
>>>> with the question whether or not to pay the registration fee for the 
>>>> workshops. I will be co-hosting an accepted workshop, by being the 
>>>> assistant.
>>>>
>>>> My questions are:
>>>> - When you are a co-host of a workshop, do you have to pay to attend 
>>>> that workshop?
>>>> - We had an offer from somebody else to help out by providing 
>>>> assistance during the workshop. What about this person?
>>>> - When I want to visit 1 or 2 other workshops, do I have to pay the 
>>>> fee (being a co-host) for another workshop?
>>>>
>>>> I'm sure there must be a section on the site that covers this, but I 
>>>> couldn't find it.
>>>>
>>>
>>> Hello Roald,
>>>
>>> You should have received an email from Mark Leslie (I've included the 
>>> email below) explaining workshop registration.
>>>
>>
>> I received the same email, just reviewed it, and am left wondering the 
>> same.  If someone is co-presenting a workshop, do they need to pay for 
>> workshop registration?  I would assume not?
>>
>> My read of the email from Mark is that there is one free *conference* 
>> registration per workshop (though it says workshop registration).  I 
>> understand that only one presenter per workshop gets the registration 
>> to the conference waived.  Roald's (and my) questions are about 
>> getting co-presenters a pass to the workshop only (not the rest of the 
>> conference).
>>
>> Last year, we had great success with the OpenLayers workshop because 
>> 10 or so developers and power-users volunteered to help out with the 
>> workshop.  Their assistance (walking around the crowd and answering 
>> questions) was invaluable.  In addition to a co-presenter, will there 
>> be any way to get additional volunteers a pass to a specific workshop?
>>
>> Thanks,
>> Tim
>>
>>> -jeff
>>>
>>>
>>
>>
> 
> Hi,
> 
> Some replies seem to be available at:
> 
> http://wiki.osgeo.org/wiki/FOSS4G_2009_Discounts#Workshop_Instructors
> 
> Cheers,
> 
> Th.
> 

 From the stand-point of registering, you aren't registering for 
workshops, so you don't need to sign up for those.  That's for actual 
seats at the workshop.  I've passed along the names of all the free 
conference passes on, as well as all those currently slated to be 
helping out.  I see no reason you couldn't sign up to attend a workshop 
that doesn't overlap your own if you like, but you will be charged for 
it.  Where things are a bit fuzzy right now are for volunteers that 
_are_not_ listed on the workshop submissions.

The issue here is that it's not actually free to have people there. 
There's administrative and feeding costs involved, which are 
non-trivial.  Having 5 assistants for each workshop would appreciably 
increase our costs.  Charging them for volunteering doesn't seem quite 
right.  Getting them nametags identifying them as do-not-feeds would 
reduce the costs to admin only, but isn't a nice "thank-you for 
helping".  I'm open to other suggestions.

Mark Leslie
Geospatial Software Architect
LISAsoft

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