[Workshops] Re: [Foss4g2009] Confused about workshop registrationfee

Tue Jul 28 06:29:28 EDT 2009

Hi all

in 2008, we did not particularly cater for this scenario. Workshop
presenters got free conference registration (up to 2 presenters, if I
recall). Obviously this will not be possible for workshop volunteers, as
it will hurt the budget, but I suspect that it may be okay to have a
limited number of volunteers joining the workshop for no cost. As I
understand it, the workshops are pre-conference, which obviates the need
for the volunteers to be registered for the conference itself.

Regards
Graeme

>>> Mark Leslie <mark.leslie at lisasoft.com> 07/28/09 1:57 AM >>> 
How were people handled in previous years?  I assume lists of names
were 
supplied in advance; were volunteers required to be conference 
delegates?  What kind of numbers were there?  Who turned this into a 
top-posting thread?

I'm going to prod Tour Hosts a bit off the public channel to see about

costs of bodies and any administrative fun that I haven't thought of. 
I 
agree that we need this.

--
Mark

Jody Garnett wrote:
> I think the "support team" list is the best way to go; but it is
going to be Mark's decision as he is running this part of the show.
> 
> Jody
> 
> -----Original Message-----
> From: foss4g2009-bounces at lists.osgeo.org
[mailto:foss4g2009-bounces at lists.osgeo.org] On Behalf Of Tim Schaub
> Sent: Tuesday, 28 July 2009 2:19 AM
> To: FOSS4G conference workshops subcommittee
> Cc: foss4g2009
> Subject: Re: [Workshops] Re: [Foss4g2009] Confused about workshop
registration fee
> 
> Hey-
> 
> Jody Garnett wrote:
>> Well one suggestion is that if you have helpers for your workshop;
they are your volunteers and you should feed them? There are lots of
nearby eating establishments.
>>
>> It is a pity since having volunteers is often the difference between
one user having workstation troubles and a successful workshop.
>>
> 
> Right.  If we can give a (short) list of volunteers for each
workshop, I 
> was imaging those people would be allowed in - but wouldn't get any 
> other of the perks of a paying participant (I certainly wouldn't
expect 
> the conference to feed me if I didn't pay).
> 
> I understand the budget constraints - and am not trying to increase
the 
> burden.  I do believe it makes a big difference to have a well
supported 
> workshop.  I hope there is a way it can be done without increasing
costs.
> 
> Tim
> 
>> Jody
>>
>> -----Original Message-----
>> From: conference-workshops-bounces at lists.osgeo.org
[mailto:conference-workshops-bounces at lists.osgeo.org] On Behalf Of Mark
Leslie
>> Sent: Saturday, 25 July 2009 12:25 PM
>> To: foss4g2009
>> Cc: FOSS4G conference workshops subcommittee
>> Subject: [Workshops] Re: [Foss4g2009] Confused about workshop
registration fee
>>
>> Thierry Badard wrote:
>>> Tim Schaub a écrit :
>>>> Hey-
>>>>
>>>> Jeff McKenna wrote:
>>>>> Roald de Wit wrote:
>>>>>> Hi list,
>>>>>>
>>>>>> I was just about to register for the conference and was
confronted 
>>>>>> with the question whether or not to pay the registration fee for
the 
>>>>>> workshops. I will be co-hosting an accepted workshop, by being
the 
>>>>>> assistant.
>>>>>>
>>>>>> My questions are:
>>>>>> - When you are a co-host of a workshop, do you have to pay to
attend 
>>>>>> that workshop?
>>>>>> - We had an offer from somebody else to help out by providing 
>>>>>> assistance during the workshop. What about this person?
>>>>>> - When I want to visit 1 or 2 other workshops, do I have to pay
the 
>>>>>> fee (being a co-host) for another workshop?
>>>>>>
>>>>>> I'm sure there must be a section on the site that covers this,
but I 
>>>>>> couldn't find it.
>>>>>>
>>>>> Hello Roald,
>>>>>
>>>>> You should have received an email from Mark Leslie (I've included
the 
>>>>> email below) explaining workshop registration.
>>>>>
>>>> I received the same email, just reviewed it, and am left wondering
the 
>>>> same.  If someone is co-presenting a workshop, do they need to pay
for 
>>>> workshop registration?  I would assume not?
>>>>
>>>> My read of the email from Mark is that there is one free
*conference* 
>>>> registration per workshop (though it says workshop registration). 
I 
>>>> understand that only one presenter per workshop gets the
registration 
>>>> to the conference waived.  Roald's (and my) questions are about 
>>>> getting co-presenters a pass to the workshop only (not the rest of
the 
>>>> conference).
>>>>
>>>> Last year, we had great success with the OpenLayers workshop
because 
>>>> 10 or so developers and power-users volunteered to help out with
the 
>>>> workshop.  Their assistance (walking around the crowd and
answering 
>>>> questions) was invaluable.  In addition to a co-presenter, will
there 
>>>> be any way to get additional volunteers a pass to a specific
workshop?
>>>>
>>>> Thanks,
>>>> Tim
>>>>
>>>>> -jeff
>>>>>
>>>>>
>>> Hi,
>>>
>>> Some replies seem to be available at:
>>>
>>>
http://wiki.osgeo.org/wiki/FOSS4G_2009_Discounts#Workshop_Instructors
>>>
>>> Cheers,
>>>
>>> Th.
>>>
>>  From the stand-point of registering, you aren't registering for 
>> workshops, so you don't need to sign up for those.  That's for
actual 
>> seats at the workshop.  I've passed along the names of all the free

>> conference passes on, as well as all those currently slated to be 
>> helping out.  I see no reason you couldn't sign up to attend a
workshop 
>> that doesn't overlap your own if you like, but you will be charged
for 
>> it.  Where things are a bit fuzzy right now are for volunteers that

>> _are_not_ listed on the workshop submissions.
>>
>> The issue here is that it's not actually free to have people there.

>> There's administrative and feeding costs involved, which are 
>> non-trivial.  Having 5 assistants for each workshop would
appreciably 
>> increase our costs.  Charging them for volunteering doesn't seem
quite 
>> right.  Getting them nametags identifying them as do-not-feeds would

>> reduce the costs to admin only, but isn't a nice "thank-you for 
>> helping".  I'm open to other suggestions.
>>
>> Mark Leslie
>> Geospatial Software Architect
>> LISAsoft
>>
>> -------------------------------------------------------------
>> Ph: +61 2 8570 5000 Fax: +61 2 8570 5099 Mob: +61
>> Suite 112, Jones Bay Wharf 19-21 Pirrama Rd Pyrmont NSW 2009
>> -------------------------------------------------------------
>>
>> LISAsoft is part of the A2end Group of Companies
>> http://www.ardec.com.au
>> http://www.lisasoft.com
>> http://www.terrapages.com
>>
>>
>> _______________________________________________
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>>
>>
>>
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> 
> 
> 
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