[OSGeo-Conf] OSGeo/FOSS4G '07 Location

[Thomas E Burk]

Luckily I found the e-mail where I had summarized this previously for the FOSS4G2006 folks. 
I include it below. This is for MUM3; what went on at MUM1 isn't really relevant and not 
easily obtained. DM results for MUM2 would be more relevant.

Good luck with the sort of conference that's being anticipated in 2007.

Tom

++++++++++++++++++++++++++++++++++++++++++++++
Date: Mon, 26 Sep 2005 16:27:03 -0500 (CDT)
From: Thomas E Burk <teb at mallit.fr.umn.edu>
Subject: Re: FOSS4G2006 preparation meeting -  discussion notes
To: francois.golay at epfl.ch
Cc: teb at mallit.fr.umn.edu
MIME-Version: 1.0
Content-MD5: QdFeKBLRMuKDLSFvpg+byw==

I see by the notes that you will be asking me for budget 
information. I can give you an overview from the 2005 meeting. 
Many expenses came in after the meeting and I didn't keep the 
best track once I saw that we weren't going to lose money. We are 
still "owed" money as well.

I can tell you that I was worried for some time about whether 
this was going to work or not. The hotel made us commit to more 
than I was comfortable with. Everyone kept telling me we'd have 
high participation (which in the end we did), but it was my neck 
that was sticking out. The university has no contingency funds 
for things like this. I started with $0.

The generosity of the sponsors allowed us to have the sort of 
meeting we wanted to have (without charging fees that would have 
kept some away).

Here's what it looked like (US$):

Income from participants		$57000
Income from Sponsors			$23000
					------
					$80000


Expenses				$77500


The major expense categories that will relate to what you will 
deal with were:

Food					$38000
Other hotel charges			$2500
Meeting materials (for participants)	$9000
	t-shirt, etc.
	copying (includes workshops)
Speaker gifts and door prizes		$2000
Keynote expenses			$1500
Registration costs (incl. credit card)	$3000
Staffing (before and during)		$9000
Taxes and indirect costs (University)	$11000
Misc					$1500

++++++++++++++++++++++++++++++++++++++++++++++

>Mailing-List: contact dev-help at conference.osgeo.org; run by ezmlm
>X-No-Archive: yes
>list-help: <mailto:dev-help at conference.osgeo.org>
>list-unsubscribe: <mailto:dev-unsubscribe at conference.osgeo.org>
>list-post: <mailto:dev at conference.osgeo.org>
>Delivered-To: mailing list dev at conference.osgeo.org
>Date: Wed, 30 Aug 2006 21:24:21 -0500
>From: "Steve Lime" <Steve.Lime at dnr.state.mn.us>
>To: <dev at conference.osgeo.org>
>Mime-Version: 1.0
>Content-Transfer-Encoding: 7bit
>Content-Disposition: inline
>Subject: Re: [OSGeo-Conf] OSGeo/FOSS4G '07 Location
>
>I forwarded this to Tom Burk at the UMN. He was the money guy for the
>MN conferences...
>
>Steve
>
>>>> Paul Ramsey <pramsey at refractions.net> 08/30/06 9:13 PM >>>
>
>On 30-Aug-06, at 8:03 AM, Frank Warmerdam wrote:
>
>> To the best of my knowledge, no work has been done on the RFP idea  
>> yet.
>> While I'm inclined that it should be a little more involved than you
>> suggest (we ought to provide parameters on # of attendies, what  
>> support
>> OSGeo will provide, etc), I don't think it needs to be too involved.
>
>In addition to number of attendees, some historical numbers on  
>corporate sponsorships would be helpful.  Also the historical numbers  
>on fees, etc.  Thinking from a respondents PoV, all the information  
>necessary to figure out the risk involved in a particular set of  
>pricing and service parameters.  In many respects this is like a  
>fixed price bid ("I'll do X for $Y per attendee") so knowing the  
>input parameters is crucial.
>
>
>
>
>
>---------------------------------------------------------------------
>To unsubscribe, e-mail: dev-unsubscribe at conference.osgeo.org
>For additional commands, e-mail: dev-help at conference.osgeo.org
>
>
>
>---------------------------------------------------------------------
>To unsubscribe, e-mail: dev-unsubscribe at conference.osgeo.org
>For additional commands, e-mail: dev-help at conference.osgeo.org
>