[OSGeo-Conf] Followup from yesterday's committee meeting regarding 2008

[Jeff McKenna]

Yesterday's Meeting
===================

Thank you to everyone who attended, or submitted comments beforehand, 
for the IRC meeting yesterday to discuss the 2008 hosting proposals. 
Please see the meeting log[1] if you missed the meeting.

In the meeting we discussed each of the 10 evaluation criteria mentioned 
in the 2008 RFP[2] as they apply to each of the proposals.  Please make 
sure you review all of the submissions[3] in terms of those criteria 
(page 5 of the RFP).

Ranking the Submissions
=======================

All OSGeo conference committee members (current members are listed on 
the wiki[4]) must rank the proposals from best to worst (from 1 to 4, 
where 1 is the best), and submit this ranking privately to myself[5] 
before Monday, July 30, 2007 at 20:00:00 UTC [6].

This is an important decision so I would hope that all OSGeo conference 
committee members take the time to review the proposals and submit their 
rankings.

Aggregating the Rankings
========================

The committee members' individual rankings will be combined by using the 
following scoring:

- 4 points for a 1st place vote, 3 points for a 2nd place vote, 2 points 
for a 3rd place vote, 1 point for a 4th place vote
- the most points wins
- in case of a tie, the most 1st place votes wins

Announcing the Results
======================

All bidders will be informed of the winning bid by the end of Monday, 
July 30, 2007.


---
[1] meeting log: 
http://logs.qgis.org/foss4g2008/%23foss4g2008.2007-07-25.log
[2] RFP: 
http://www.osgeo.org/files/webfiles/conference/rfp/osgeo-conference-2008-request-for-proposal.pdf
[3] proposals: http://www.osgeo.org/conference/rfp
[4] wiki: http://wiki.osgeo.org/index.php/Conference_Committee
[5] submit to: jmckenna at dmsolutions.ca
[6] ranking deadline: 
http://www.timeanddate.com/worldclock/fixedtime.html?year=2007&month=07&day=30&hour=20&min=0&sec=0

thanks!

Jeff McKenna
OSGeo VP Conferences