[OSGeo-Conf] FOSS4G 2009 Finance Oversight

[Cameron Shorter]

Thanks Frank and Paul,
That works from my end.

Frank/Paul,
Any chance you like to update our Governance page to reflect this?
http://wiki.osgeo.org/wiki/FOSS4G_2009_Governance

On Fri, May 16, 2008 at 8:22 AM, Tyler Mitchell (OSGeo)
<tmitchell at osgeo.org> wrote:
> Sounds spot on to me Frank.  Thank you Paul for offering to do it again, it
> will be very helpful.
>
> Tyler
>
> On 15-May-08, at 3:07 PM, Frank Warmerdam wrote:
>
>> Folks,
>>
>> I believe there have been some questions about how the OSGeo board will be
>> overseeing FOSS4G 2009.  Traditionally (well given a tradition of at least
>> one year), we try to appoint some general OSGeo representatives to the
>> annual conference committee (often referred to as the LOC), one of whom is
>> intended to play a financial oversight role.
>>
>> For FOSS4G 2008 that is Paul Ramsey who obviously has excellent experience
>> from 2007 on issues of conference budgeting.  Paul has kindly agreed to
>> play
>> this role for 2009 as well.  Paul is of course also a director (and can so
>> can easily report on status to the board) and is on the OSGeo Finance
>> Committee which will be expected to recommend the budget to the board, and
>> keep an eye on things.
>>
>> Generally we try to have an approved budget in place (approved by the
>> board)
>> before major financial commitments are made for the conference. This
>> includes
>> signing venue contracts and hopefully signing PCO contracts, though I'm
>> not
>> sure if we can actually put together a solid budget before we have the PCO
>> in place.  Once that budget is approved, Paul will help keep an eye on
>> operations and identify if the LOC is materially varying from the budget
>> or
>> if any other warning flags arise.  He will also be a "voting member" of
>> the
>> LOC, and have any priveledges pursuant to LOC members (possibly a free
>> conference pass).  He is also an invaluable source of additional advice.
>>
>> So, more so than Tyler, the FOSS4G 2009 LOC should explain financial
>> details
>> to Paul and work with him to get a budget approved through the Finance
>> Committee and the board.  Once that is in place Tyler, Paul or myself can
>> sign contracts on behalf of OSGeo that stay within the parameters of the
>> budget (after any suitable legal review, etc).
>>
>> I hope this helps clarify roles, and steps forward. If anyone thinks I'm
>> off base, or that we need some additional discussion around the proposed
>> process please let me know.
>>
>> Best regards,
>> --
>>
>> ---------------------------------------+--------------------------------------
>> I set the clouds in motion - turn up   | Frank Warmerdam,
>> warmerdam at pobox.com
>> light and sound - activate the windows | http://pobox.com/~warmerdam
>> and watch the world go round - Rush    | President OSGeo, http://osgeo.org
>>
>> _______________________________________________
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>> Conference_dev at lists.osgeo.org
>> http://lists.osgeo.org/mailman/listinfo/conference_dev
>
> Tyler Mitchell
> Executive Director
> Open Source Geospatial Foundation
> tmitchell at osgeo.org
> P: +1-250-277-1621
> M: +1-250-303-1831
>
>
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-- 
Cameron Shorter
Geospatial Systems Architect
Tel: +61 (0)2 8570 5050
Mob: +61 (0)419 142 254

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