[OSGeo-Conf] Early Budgeting

[Eric Wolf]

Venka,

I am currently reviewing some material with the Denver LoC concerning the
non-commercial venues we explored in the past. I know you and the rest of
the committee would appreciate seeing some of the details and knowing that
we explored that path.

As for budgeting and costs, as long as we are talking about a low-season
conference in early December, our figures will be essentially identical to
our bid last year. You can get the spreadsheets from Cameron and access the
rest of the proposal from the wiki.

The Denver LoC is open to exploring every angle to make the conference more
affordable. The cost savings in terms of venue expense, hotel and airfare
are quite significant for that period.

-Eric Wolf
On behalf of the Denver LoC


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Eric B. Wolf                    New! 720-334-7734
USGS Geographer
Center of Excellence in GIScience
PhD Student
CU-Boulder - Geography

GPG Public Key: http://www.h4h.net/ebwolf.public.key.txt


On Mon, Apr 26, 2010 at 6:22 PM, Paul Ramsey <pramsey at cleverelephant.ca>wrote:

> On Mon, Apr 26, 2010 at 6:49 AM, Venka <venka.osgeo at gmail.com> wrote:
> > What I would like to know is a rough idea of
> > costs involved (registration fee etc) both
> > at Denver and Bogota.
>
> This is an interesting question, but we have to be careful not to get
> too detailed at the letters stage. In order to answer this question
> with any specificity, a LOC would need to do the budget research on
> venue, catering, AV, etc, which actually involves a lot of leg work.
> We've been here before, and it's the full bid process. And if we
> provide a budget template with historical numbers, the answer from all
> LOCs will be "whatever the template says" and not very informative
> (the bid from Beijing last time around was basically all the numbers
> from 2007 that were in the template document).
>
> I think we might have to content ourselves with questions about the
> local community and organizing group, and in particular around
> sponsorship possibilities? The revenue side, in other words, since
> most budgets depend on about 30% of revenues coming from sponsorship,
> so if that is missing deficit is almost guaranteed.
>
> (That said, it's pretty amazing how much even prime venue space varies
> in cost. Victoria cost about $35K for the whole center (which I hope
> everyone will agree was a darn nice building), and pretty much every
> venue since then has cost double that: it's the difference between an
> "international" center and a regional one. Barcelona will be no
> exception. Unfortunately the trade-off for getting that kind of deal
> is being in a city like Victoria that is an extra hop away from major
> international airports.)
>
> P.
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