[OSGeo-Conf] 2011 RFP Process has begun

[Thierry Badard]

Jeff McKenna a écrit :
> Hello fellow OSGeo Conference Committee members,
> 
> With Paul Ramsey's help, we have summarized the plan for the FOSS4G 2011 
> request for hosting at http://wiki.osgeo.org/wiki/FOSS4G_2011_Bid_Process
> 
> I encourage all members to review the process, so we can make any 
> required adjustments now.  At the bottom of the page you will see a 
> summary of important dates, and a link to the current RFP draft.  I have 
> also contacted the 2009 and 2008 LOCs to fill in a short financial 
> report, to be added into the appendix.
> 
> Summary of Important Dates
> ==========================
> 
> Release RFP:                        2010-02-05
> Letters of Intent (Stage 1) due:    2010-03-31
> Stage 1 question period:            2010-03-31 to 2010-04-16
> Stage 1 decision:                   2010-04-23
> Proposals (Stage 2) due:            2010-05-21
> Stage 2 question period:            2010-05-21 to 2010-05-28
> Final decision:                     2010-06-11
> 
> 
> Thanks everyone.
> 
> -jeff

Hi Jeff,

The RFP looks good to me. I wonder if some important items should not be 
explicitely mentioned in the content specification for the letter of 
intent ... For instance, I would be more confortable in the assessment 
process if the letters provide clear indications about:

1) The planned conference venue and its type (university, congress 
center, etc.) and not only the city. What are its main caracteristics 
(access to wifi, availibility of rooms with different sizes, ...)? I do 
not want here full details but just some basic but important indicators 
that demonstrate the venue is appropriate or not.
2) What is the maximum size your venue could entertain? The minimum?
3) What accommodations are available? Where are they relative to the 
venue? What is the
mean pricing?
4) With which local organizations (in addition to the member of the LOC) 
do you plan to make some contacts/links in order to make this edition a 
success

I think it is possible to include these points in the letter without 
adding extra pages to the 2 maximum pages requested and without 
requesting a lot of additional work to the LOC.

Just another detail ... It would be good to mention that deadlines are 
given in UTC, e.g. submission for LoI is March 31, 2010 midnight UTC and 
not just March 31, 2010.

My 2 cents.

Th.

-- 
Prof. Thierry Badard, Ph.D.
____________________________________________________________

Professeur au Département des sciences géomatiques
(http://www.scg.ulaval.ca)
Chercheur régulier au Centre de Recherche en Géomatique
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Département des sciences géomatiques
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