[OSGeo-Conf] Motion: (Strike 2) Authorizing FOSS4G NA 2013 Agreement

Daniel Morissette dmorissette at mapgears.com
Tue Aug 21 11:26:25 PDT 2012

I have collected all the information relating to this motion in a single 
wiki page at:


Now here goes the motion again, hopefully we got everything covered this 

*** Motion ***

The board hereby commits to support the FOSS4G-NA 2013 event according 
to the terms defined in the agreement between OSGeo and the Twin Cities 
Local chapter (online at [1] and also quoted below), with a board 
representative to be appointed at the September board meeting at the 
latest, and in the meantime authorizes Daniel Morissette as Treasurer to 
sign the draft services agreement with SharedGeo [2] and authorizes the 
operation of the FOSS4G NA 2013 conference under the budget [3].

[1] OSGeo/Twin Cities Local Chapter Agreement:

[2] OSGeo/SharedGeo Agreement:

[3] Budget:

And I start with my +1  -- Daniel

------- Agreement between OSGeo and Twin Cities Local
Chapter ---------

With reference to Board Resolution accepting the Services Agreement between
OSGeo and SharedGeo, the OSGeo Board establishes a relationship with the
OSGeo Twin Cities Local Chapter to create the Local Organizing Committee
for the planning and running of the Free and Open Source Software for
Geospatial North America Conference (FOSS4G NA) 2013 Conference to be held
in Minneapolis, MN May 22-24 2013.

As part of this relationship, the Twin Cities Local Chapter agrees to:

    1. Establish a Local Organizing Committee (LOC). This committee shall
    fulfill all roles within the Services Agreement assigned to "The
    Committee". Specifically this encompasses all activities in the Services
    Agreement Section II.A other than "filing of any required post event
    Federal and State income tax returns".
    2. Establish a Conference Chair.
    3. Establish a Program Committee that responds to the Chair and the LOC
    and tries to represent the broader North American OSGeo interests.
    4. Establish an Executive Committee made up of the Conference Chair, the
    Conference Venue Chair, a representative from SharedGeo, and a
    representative from the OSGeo Board of Directors. No expenditures 
    of the budget or changes to the budget are to be made without full
    consensus by this Executive Committee
    5. Communicate all major developments with regards to the conference
    with the OSGeo Conference Committee and OSGeo Board of Directors.

The OSGeo Board agrees to:

    1. Provide an OSGeo representative to sit on the Local Organizing
    2. Provide oversight over the budget through filling a seat on the
    Conference Executive Committee
    3. Earmark a minimum of 50% of net conference profits for future FOSS4G
    North America events (excluding the main FOSS4G international event).
    4. File any required post event Federal and State income tax returns.

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