[OSGeo-Conf] [Board] Motion: (Strike 2) Authorizing FOSS4G NA 2013 Agreement

Michael P. Gerlek mpg at flaxen.com
Tue Aug 21 12:26:42 PDT 2012



On Aug 21, 2012, at 12:26 PM, Daniel Morissette <dmorissette at mapgears.com> wrote:

> I have collected all the information relating to this motion in a single wiki page at:
> http://wiki.osgeo.org/wiki/FOSS4G_NA_2013_OSGeo_Agreements
> Now here goes the motion again, hopefully we got everything covered this time:
> *** Motion ***
> The board hereby commits to support the FOSS4G-NA 2013 event according to the terms defined in the agreement between OSGeo and the Twin Cities Local chapter (online at [1] and also quoted below), with a board representative to be appointed at the September board meeting at the latest, and in the meantime authorizes Daniel Morissette as Treasurer to sign the draft services agreement with SharedGeo [2] and authorizes the operation of the FOSS4G NA 2013 conference under the budget [3].
> [1] OSGeo/Twin Cities Local Chapter Agreement:
> http://wiki.osgeo.org/wiki/FOSS4G_NA_2013_OSGeo_Agreements#Agreement_between_OSGeo_and_Twin_Cities_Local_Chapter
> [2] OSGeo/SharedGeo Agreement:
> http://lists.osgeo.org/pipermail/conference_dev/attachments/20120820/110f4c7b/attachment-0001.doc
> [3] Budget:
> http://lists.osgeo.org/pipermail/conference_dev/attachments/20120820/110f4c7b/attachment-0001.pdf
> And I start with my +1  -- Daniel
> ------- Agreement between OSGeo and Twin Cities Local
> Chapter ---------
> With reference to Board Resolution accepting the Services Agreement between
> OSGeo and SharedGeo, the OSGeo Board establishes a relationship with the
> OSGeo Twin Cities Local Chapter to create the Local Organizing Committee
> for the planning and running of the Free and Open Source Software for
> Geospatial North America Conference (FOSS4G NA) 2013 Conference to be held
> in Minneapolis, MN May 22-24 2013.
> As part of this relationship, the Twin Cities Local Chapter agrees to:
>   1. Establish a Local Organizing Committee (LOC). This committee shall
>   fulfill all roles within the Services Agreement assigned to "The
>   Committee". Specifically this encompasses all activities in the Services
>   Agreement Section II.A other than "filing of any required post event
>   Federal and State income tax returns".
>   2. Establish a Conference Chair.
>   3. Establish a Program Committee that responds to the Chair and the LOC
>   and tries to represent the broader North American OSGeo interests.
>   4. Establish an Executive Committee made up of the Conference Chair, the
>   Conference Venue Chair, a representative from SharedGeo, and a
>   representative from the OSGeo Board of Directors. No expenditures outside
>   of the budget or changes to the budget are to be made without full
>   consensus by this Executive Committee
>   5. Communicate all major developments with regards to the conference
>   with the OSGeo Conference Committee and OSGeo Board of Directors.
> The OSGeo Board agrees to:
>   1. Provide an OSGeo representative to sit on the Local Organizing
>   Committee
>   2. Provide oversight over the budget through filling a seat on the
>   Conference Executive Committee
>   3. Earmark a minimum of 50% of net conference profits for future FOSS4G
>   North America events (excluding the main FOSS4G international event).
>   4. File any required post event Federal and State income tax returns.
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