[OSGeo-Conf] Costs in Letter of Intent

Peter Batty peter at ebatty.com
Wed Mar 28 10:43:20 EDT 2012

Yes, that's what we did last year (based on precedent from previous years).
Regular speakers paid the same as anyone else, we offered one free
registration for workshop leaders and a half price registration for a
second workshop presenter. Full details on discounts and comps at


One other thing to think about in terms of cost is what you do for social
events. Historically there has been a fairly fancy and relatively expensive
conference dinner, which has been charged for separately from conference

In Denver we did a casual social on the opening night, at the Wynkoop
Brewing Company, which was open to everyone who was registered. We paid for
heavy appetizers and the first two drinks (people could buy their own after
that). This event was the highest rated item out of everything in our
post-conference survey at 4.53 out of 5.

We also did the traditional big gala event at the Denver Art Museum, which
people had to pay extra for, and it was attended by 37% of the total
attendees. This got a rating of 3.19 in the post conference survey.

If I was doing it again, I would lean strongly towards doing two more
casual (lower cost) social events that were open to everybody. I think the
social aspect of the conference is really important, and was something that
overall we had good feedback on in Denver (where the venue was more
centralized than in some previous events I think, which helped too).
Obviously this means you might be looking at a slightly higher registration
fee unless you can find somewhere else to cut costs, but hopefully not by
too much.

I don't think you need this level of detail in your LOI, but just mention
it as it is quite a big factor in the costs, so worth keeping in mind what
your approach will be even at this early stage.


On Wed, Mar 28, 2012 at 7:56 AM, Bart van den Eijnden <bartvde at osgis.nl>wrote:

> Speakers don't attend for free normally, but workshop presenters do.
> Bart
> Sent from my iPhone
> On Mar 28, 2012, at 6:45 AM, Jo Cook <jocook at astuntechnology.com> wrote:
> Dear Conference Committee,
> We're currently putting together our Letter of Intent for holding FOSS4G
> 2013 in the UK, and have some questions around costings. We can easily
> provide information on the range of prices for accommodation, but we can
> have a stab at rough overall costs for the event too. Is it traditional for
> speakers to attend for free? (I can't remember from previous events)
> Thanks
> Jo
> --
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