[OSGeo-Conf] [Board] next year's representative at FOSS4G Conference

Cameron Shorter cameron.shorter at gmail.com
Wed Apr 15 13:21:22 PDT 2015

For a chair to be at prior FOSS4G events helps, but is not critical.
I chaired foss4g2009, but hadn't attended prior foss4g events.
I'd suggest that paying for attendance of a person at a prior foss4g 
event should be factored into the budget and proposal of a bidding 
foss4g city. If a city has a committee with a track record of attending 
prior foss4g events, then it is a more compelling proposal.

Regards, Cameron

On 16/04/2015 12:35 am, Till Adams wrote:
> Hi,
> as said, it's not a problem for me, but I think this is an issue that 
> must be clarified in any direction.
> So far.
> Till
> Am 15.04.2015 14:32, schrieb Volker Mische:
>> Hi all,
>> On 04/15/2015 09:53 AM, Till Adams wrote:
>>> Hi all,
>>> In general OSGEO wants and more or less expects that the chair or
>>> another representative of the following conference is present on the
>>> preceding event. That's fair and also in my eyes more or less a "must".
>> I agree.
>>> But it is not sure, that my (above lined out) situation fits to all
>>> following chairs of a FOSS4G conference in future. So I think, there
>>> should be a binding agreement in general.
>>> If a company pays for all the costs for travelling, accomodation and
>>> also conference fees, the company expects (regardless whether the
>>> representative is shareholder or employee) that the person benefits 
>>> from
>>> the conference in the sense of the company. This leads to the 
>>> situation,
>>> that the next chair is present, but as a delegate and also by order of
>>> OSGEO.
>>> In my eyes, something does not really fit here.
>> I think that's OK. Being a chair is already a commitment to the OSGeo 
>> from the company you work. So you have to play both roles (being a 
>> representative of the company and the OSGeo).
>>> I think, if OSGEO really wants the chair/ a representative to invite to
>>> the following conference, the representative should be there by 
>>> order of
>>> OSGEO. This is at least part of marketing and therefore in my eyes at
>>> least part of the marketing budget of the next conference -- if so that
>>> OSGEO does not care for this.
>> If there is budget, it should be from marketing, but I don't think 
>> there should be a budget (see more below).
>>> The representative in case on his/her side should be expected to act
>>> professionally enough, not to mix up FOSS4G and company interests in
>>> that case. That's the same what e.g. Jeff as president or other board
>>> members do as well all the time (not to mix up!) ;-)
>> Agreed.
>>> The other way would be to write clearly down in the proposal-requests,
>>> that OSGEO expects the chair to be present on the preceding conference
>>> by on his/her own account.
>>> That's just what It think - regardless of what will be decided for now
>>> or for the conference from 2017 or whenever. For me personnally not 
>>> that
>>> problem, I will come to Seoul anyway :-). But worth to start a
>>> discussion here.
>> I guess it's clear that it's good to have a representative at the 
>> preceding FOSS4G. Though I would personally wonder if there really 
>> won't be anyone attending. So far someone of the LOCs has been to 
>> previous FOSS4G (I guess that's also often a reason to give such a 
>> LOC the conference), so why shouldn't be someone be at the preceding 
>> one.
>> Hence I'm against having it part of the budget as mentioned in other 
>> mails it can become quite costly, which would mean the attendees 
>> would pay for it and I don't really see a huge benefit for them. I 
>> would rather have a video presence then.
>> Another reason for not having it in the budget is that it would be 
>> unfair due to the rotation of the location. Someone of the European 
>> conference would always need to go "somewhere else", while the one of 
>> the US conference would always travel to Europe (and  I expect that 
>> "somewhere else" is often a bit more expensive).
>> Cheers,
>>   Volker
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Cameron Shorter,
Software and Data Solutions Manager
Suite 112, Jones Bay Wharf,
26 - 32 Pirrama Rd, Pyrmont NSW 2009

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