[OSGeo-Conf] [OSGeo-Discuss] FOSS4G 2017 RFP

[Eli Adam]

On Mon, Jul 27, 2015 at 1:40 PM, Andrew Ross <andrew.ross at eclipse.org> wrote:
> Steven,
>
> In my opinion, the small delay that David requested is very reasonable given
> the time remaining before fall 2017.

I agree that it is a small delay.  I also agree that duration of delay
is potentially reasonable.  However, there are other aspects that make
the proposed change unreasonable.

>
> For these cities, their attention was rightly focused on NA 2016. And they
> have become the short list out of a long list of other strong contenders for
> good reason. It would be a shame to lose them.

I suggest they both send LOI if they want and can even qualify them
with a "maybe".  The LOI is just formal qualification, it should take
no effort for either group which has been planning for North America
to answer these few questions
(https://svn.osgeo.org/osgeo/foss4g/rfp/2017/osgeo-conference-2017-request-for-proposal.pdf):

1. Who is your conference chair?
2. Who else is on your local organizing committee (LOC)?
3. What is the experience of your committee members with similar events?
4. What is your venue? (include access to Internet, room sizes,
maximum attendees)
5. What is the price range and general location of your proposed
accommodations? (hotels)
6. Are you partnering with other local organizations?
7. What makes FOSS4G in your proposed location compelling?

They could even do a very lame email to the list which says, "City
[name] submits a provisional LOI, details forthcoming."

>
> Andrew
>
>
> On 27/07/15 16:09, Steven Feldman wrote:
>
> We've already pushed the timeline back a bit. Everyone has been asking for
> us to make decisions earlier to give LOCs more time to book venues etc. it
> would be unfair to people who've worked to current schedule if we changed so
> late.

More importantly, we published the schedule after extensive review and
debate.  It is unreasonable to change a published schedule.  If this
request had been made before July 7th (when the RFP was announced), I
would have been receptive to such an idea (unless several committee
members were opposed to it).

>
> I suggest that NC and PA get a LoI in within current deadlines, they can
> always withdraw after you make a decision for 2016 event

This seems like a reasonable and good course of action.  I'm mildly
concerned about four LOI each getting two votes to advance, especially
if one to two LOI are provisional.  I would maybe entertain the idea
of giving committee members two votes; one for definite LOI and one
for provisional LOI.  I would not want a sincere certain LOI to not
make it to full proposal stage since the votes went to a provisional
LOI that doesn't continue to full proposal.  Though, let's not worry
about this problem until after we receive provisional LOI.


>
> Regards
> Steven
>
>
> +44 (0) 7958 924101
> Sent from my iPhone
>
> On 27 Jul 2015, at 19:58, David William Bitner <bitner at dbspatial.com> wrote:
>
> Eli and Conference Committee,
>
> We are very closely approaching making a decision on the location for the
> 2016 FOSS4G North America  event. As many of you may have noticed, we have
> limited our choices to Raleigh, NC, and Philadelphia, PA. We are now at the
> point in the process where we are trying to finalize contract negotiations
> with the venues before we are able to announce the 2016 location. We are
> hoping to be able to complete this process by August 7th barring any
> significant issues arising but this may well take until the 14th.
>
> We have been thrilled by the overwhelming excitement that we have seen from
> both the Raleigh and the Philly communities in bringing the North America

Great, good to hear!

> event to their communities and would like to make sure that they have the
> ability to come together to put together an LOI should they wish for the
> International event in 2017.
>
> The FOSS4G North America selection committee would like to ask that the date
> for LOI's for the 2017 international event be pushed back to August 21st in
> order that either city can have time to create an LOI in the event that they
> are not selected for the 2016 NA event.

I think that Steven's suggestion of both cities sending a provisional
or conditional LOI if they are potentially interested is the best
course of action.  It is low effort and importantly to me, does not
change the published schedule.

Best regards, Eli

>
> We are extremely excited to have such a strong group of candidates for all
> these events! Please feel free to ask Andrew Ross or myself if you have any
> questions regarding the FOSS4GNA process.
>
> Sincerely,
>
> David (OSGeo Conference Committee and FOSS4GNA Selection Committee member)
>
> On Wed, Jul 8, 2015 at 11:09 AM, Eli Adam <eadam at co.lincoln.or.us> wrote:
>>
>> The OSGeo Conference Committee is happy to announce the call for
>> hosting the FOSS4G 2017 event. Year after year, building on the
>> success of previous conferences, excitement builds for the next
>> FOSS4G! This year is no different with much excitement for Seoul,
>> South Korea (http://2015.foss4g.org/). OSGeo again plans to make the
>> 2017 event the geospatial conference of the year. Please see the
>> following page for the actual request for proposals document, as well
>> as upcoming important dates:
>>
>> http://wiki.osgeo.org/wiki/FOSS4G_2017_Bid_Process
>>
>> If you have any questions regarding the 2017 call for hosting, feel
>> free to send an email to the conference-dev mailing list (subscribe at
>> http://lists.osgeo.org/mailman/listinfo/conference_dev).
>>
>> Thank you.
>>
>> --
>>
>> OSGeo Conference Committee
>> _______________________________________________
>> Discuss mailing list
>> Discuss at lists.osgeo.org
>> http://lists.osgeo.org/mailman/listinfo/discuss
>
>
>
>
> --
> ************************************
> David William Bitner
> dbSpatial LLC
> 612-424-9932
>
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