[OSGeo-Conf] Announcements about FOSS4G bid schedule and bid schedule preparation?

[Eli Adam]

Hi all,

Any review or comments on the FOSS4G bid process and schedule?

Thanks Cameron, a few comments in line below.

On Thu, Jun 25, 2015 at 3:44 AM, Cameron Shorter
<cameron.shorter at gmail.com> wrote:
> Hi Eli,
> Thank you for compiling all this.
> Comments inline.
>
> On 24/06/2015 3:13 pm, Eli Adam wrote:
>>
>> Hi all,
>>
>> I've prepared a rough draft for a process outline and new schedule
>> [6].  Please review and revise. Otherwise, express some positive
>> support.
>
> Text looks fine, with the following suggestion:
> In the past, we have had 2 votes for a city which have ended in a tie.
>
> I suggest for the final vote, that one person be allocated 1.5 votes, in
> order to act as a tie breaker.
> Ideally, this person should be the Conference Chair, however, we don't seem
> to have a chair for the conference committee at the moment.
>

I agree that we should produce results with fewer tie problems than in our past.

> As such I'd like to nominate Eli, as conference chair, at least for the
> duration of this FOSS4G bidding process, as he has been doing the work to
> get things going and I'm sure will do a good job as chair.
>

I'm willing to act as chair through the FOSS4G bidding process.

>>
>> I have a few thoughts about the schedule: Do we really want to be
>> asking questions and making the decision during FOSS4G 2015?  Should
>> we ensure that the decision is *after* FOSS4G 2015 (future FOSS4G
>> focus at 2015 should be 2016 not 2017)?

Any thoughts on these?

>>
>> I've also started a cursory 2017 RFP process in SVN [7].  Please
>> update as needed.
>>
>> I've prepared a draft for a press release [8], please revise.
>
> I've reviewed, it looks good.

Thanks.

>>
>>
>> Should we make an OSGeo email alias, rfp at osgeo.org for any private
>> communications (likely sponsors)?
>
> I suggest not.
> I've found that people will either be comfortable emailing a public list, or
> if they prefer to discuss things privately, they want to know who will be
> reading their private email. As such, it is typically better to provide a
> person's name (such as a conference chair) that can be emailed privately
> instead.

I've added my name and contact.

Eli

>
>
>>
>> The website RFP page [9] needs to be edited too.  I think that I have
>> rights to do this once we decide on details.
>>
>> Thanks and best regards, Eli
>>
>> [6] http://wiki.osgeo.org/wiki/FOSS4G_2017_Bid_Process
>> [7] https://trac.osgeo.org/osgeo/browser/foss4g/rfp/2017
>> [8] http://wiki.osgeo.org/wiki/FOSS4G_2017_RFP_Release_Text
>> [9] http://www.osgeo.org/conference/rfp
>>
>>
>> On Sun, May 24, 2015 at 3:28 PM, Cameron Shorter
>> <cameron.shorter at gmail.com> wrote:
>>>
>>> Hi Eli,
>>> I'm available to help with review.
>>> I remember there being a few relatively minor items from the last
>>> conference
>>> period which we can probably tweak.
>>> In particular, I see each bid period as an opportunity to refine the
>>> FOSS4G
>>> Handbook:
>>> http://wiki.osgeo.org/wiki/FOSS4G_Handbook
>>>
>>>
>>> On 22/05/2015 11:44 am, Eli Adam wrote:
>>>>
>>>> Hi all,
>>>>
>>>> Some time ago we passed a new FOSS4G bid schedule [1].
>>>>
>>>> I think that we should make announcements on this list, Discuss, news,
>>>> and OSGeo and FOSS4G twitter accounts that the bid will start soon so
>>>> that LOCs can organize and submit letters of interest. Thoughts on
>>>> this?  Should we draft an announcement on the wiki or look for an old
>>>> one to recycle?
>>>>
>>>> We should also make/update the RFP details.  Here are some examples
>>>> [2], [3] and source material [4].  Are there any committee members
>>>> willing to help?  Do we want to keep the working methodology the same
>>>> (odt source and pdf output)?  Are there changes that people want to
>>>> see other than changing the region and year?  I'd like to incorporate
>>>> a reference to the recently adopted code of Conduct [5].
>>>>
>>>> I'm looking forward to LOCs having sufficient time to secure venues
>>>> and other details.
>>>>
>>>> Best regards, Eli
>>>>
>>>> [1]
>>>>
>>>> http://lists.osgeo.org/pipermail/conference_dev/2014-December/002794.html
>>>> [2] http://wiki.osgeo.org/wiki/FOSS4G_2015_Bid_Process
>>>> [3] http://www.osgeo.org/conference/rfp
>>>> [4] http://svn.osgeo.org/osgeo/foss4g/rfp/
>>>> [5] http://wiki.osgeo.org/wiki/Code_Of_Conduct
>>>> _______________________________________________
>>>> Conference_dev mailing list
>>>> Conference_dev at lists.osgeo.org
>>>> http://lists.osgeo.org/mailman/listinfo/conference_dev
>>>
>>>
>>> --
>>> Cameron Shorter,
>>> Software and Data Solutions Manager
>>> LISAsoft
>>> Suite 112, Jones Bay Wharf,
>>> 26 - 32 Pirrama Rd, Pyrmont NSW 2009
>>>
>>> P +61 2 9009 5000,  W www.lisasoft.com,  F +61 2 9009 5099
>>>
>>> _______________________________________________
>>> Conference_dev mailing list
>>> Conference_dev at lists.osgeo.org
>>> http://lists.osgeo.org/mailman/listinfo/conference_dev
>
>
> --
> Cameron Shorter,
> Software and Data Solutions Manager
> LISAsoft
> Suite 112, Jones Bay Wharf,
> 26 - 32 Pirrama Rd, Pyrmont NSW 2009
>
> P +61 2 9009 5000,  W www.lisasoft.com,  F +61 2 9009 5099
>