[OSGeo-Conf] OSGeo Conference Committee Process

Fri May 27 03:15:34 PDT 2016

Sanghee, others, 

I think you can take this point even broader. 

After browsing through almost all the OSGeo wiki pages related to our 13 (?) committees I was surprised to see that we don't seem to have a process description of how a new committee is supposed to be established, run, linked to the board and -last but not least- disbanded.

Given the list of committees [1] I can see a distinction between at least 2, possibly 3 categories:

1. Committees with a specific responsibility in keeping the OSGeo organisation up-and-running: conference, finance, marketing, sysadmin, website, code-of-conduct, incubation;

2a. Committees that should act as a linking pin between OSGeo and other organisations: geo-for-all, UN, open geoscience, Inspire (proposed);

2b. Special interest groups: public geospatial data, SDI committee;

Since the committees are part of the official structure [1] I suppose they have -on their own domain- the freedom to act as the official OSGeo representative, without interruption of the Board

Therefore I'd expect to have:

a) a linking pin between each committee and the Board (through a Board member, who preferably is not the chair of the committee)

b) a clear description of the tasks of the committees: no gap, no overlap please 

c) a clear governance model. Not necessarily the same for each type of committee

[1] http://www.osgeo.org/content/foundation/committees.html

Cheers, 

Gert-Jan

Van: Conference_dev [mailto:conference_dev-bounces at lists.osgeo.org] Namens Sanghee Shin
Verzonden: vrijdag 27 mei 2016 10:10
Aan: Andrea Ross
CC: conference_dev at lists.osgeo.org
Onderwerp: Re: [OSGeo-Conf] OSGeo Conference Committee Process

Hello all, 

Thanks Steven and Andrea. I’ll also gladly join to draft the process soon. I will try to find a slot for this, I’m quite busy these days though. 

Cheers, 

신상희
---
Shin, Sanghee
Gaia3D, Inc. - The GeoSpatial Company
http://www.gaia3d.com  

2016. 5. 27., 오전 3:02, Andrea Ross <andrea.ross at eclipse.org> 작성:

For what it's worth, I have no formal standing at the moment, but I'd be glad to help.

Cheers!

Andrea

On 26/05/16 12:44, Steven Feldman wrote:

I'm away at the moment and then have a FOSS4G UK to help organise 14-16 June. If no one steps up to draft something I will do it after our uk event

Steven 

On 26 May 2016, at 01:04, Cameron Shorter <cameron.shorter at gmail.com> wrote:

Hi Sanghee,
You do raise valid points about being clear about conference committee process.
However, no one has volunteered to write such a process. Maybe you would like to do so? OSGeo is a "do ocracy".
Without such a process documented, I suggest that we default to OSGeo's standard voting process across committees. Questions such as adding a new member is put to the committee. The committee votes, and decision made based on those votes.
Based on that logic, if no one volunteers to write a process, I suggest we continue with the vote to decide if Andrea should join the conference committee.

Warm regards, Cameron

On 24/05/2016 11:19 pm, Sanghee Shin wrote:

Dear Cameron and all,  

Before voting on this, I think we need to agree on the governance model of conference committee or how to run the conference committee. 

Maxi expressed his wish to join the conference a couple of months ago. However there was no enough discussion whether we should accept him or not or who can be a member of conference committee. And his asking was just dropped. 

Now Cameron suddenly has proposed to invite Andrea to the conference even though there was no explicit her wish to join the committee.

Actually I’m ok with inviting any person to the committee who can give fresh mind and contributions to FOSS4G conference. However I think there should at least minimum fair guidance who can be a member of the conference to reduce any other misunderstanding. 

Conference Committee is very unique in OSGeo in terms of very closed membership. That’s why we need to be more transparent and fair. To somebody, conference committee can be seen as 'Benevolent Oligarchy’

I’m writing this not because Andrea works at LocationTech but because I feel some unfairness. And there are efforts to increase the communications between OSGeo and LocationTech at the board level. 

Cheers, 

신상희
---
Shin, Sanghee
Gaia3D, Inc. - The GeoSpatial Company
http://www.gaia3d.com <http://www.gaia3d.com/>   

2016. 5. 24., 오후 8:13, Cameron Shorter <cameron.shorter at gmail.com> 작성:

Conference Committee,
I'd like to propose that we invite Andrea Ross to join the OSGeo Conference Committee.
+1 from me, Cameron Shorter.

My reasoning is that Andrea has a lot of experience running conferences, especially through his involvement with LocationTech, and there are synergies that could be gained by aligning OSGeo and LocationTech effectively.

I note that there have been concerns aired previously about LocationTech competing to take over OSGeo's flagship FOSS4G event. I'm of the opinion that we should be mindful of this, but we should discuss the options openly and I believe we can find a solution favourable for all. An effective way to support this conversation is to invite Andrea to be one vote among our conference committee.

Warm regards, Cameron

On 24/05/2016 6:31 am, Andrea Ross wrote:

Dear Steven, & Everyone

I've not been invited to the conference committee, but I will be in Bonn, and I'm always glad to chat/meet.

Kind regards,

Andrea

On May 22, 2016 3:04:03 AM EDT, Steven Feldman  <mailto:shfeldman at gmail.com> <shfeldman at gmail.com> wrote: 

Who is going to be in Bonn for FOSS4G?

It's an opportunity for the Conference Committee and interested people to meet face to face, we could discuss some of the topics on the 'outstanding list' http://wiki.osgeo.org/wiki/Conference_Committee_2016_Priorities and we could start preparing the call for 2018

Anyone interested?

Steven 

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LISAsoft
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26 - 32 Pirrama Rd, Pyrmont NSW 2009

P +61 2 9009 5000,  W www.lisasoft.com <http://www.lisasoft.com/> ,  F +61 2 9009 5099

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