[OSGeo-Conf] MOTION : Conference Committee - Updating Membership Policies and Process

[Peter Batty]

I voted +1 Cameron. I am interested in continuing on the committee.

On Fri, Sep 16, 2016 at 3:41 PM, Cameron Shorter <cameron.shorter at gmail.com>
wrote:

> In order to facilitate discussion, and help bring this motion the a
> productive conclusion, I've copied Steven's proposed policy text into our
> conference wiki, and then added what I think are still outstanding comments
> in red. I've used my discretion and have trimmed comments, so I suggest
> checking to ensure you have not been misquoted. If you have a comment which
> you don't think has been addressed, feel free to add it to the wiki (in red
> font).
>
> If you haven't voted, then please do so. If you don't want to vote, then I
> suggest you might want to retire from the voting conference committee.
> Possibly continue as an observer and/or advisor, but without providing a
> vote.
>
> Text here: https://wiki.osgeo.org/wiki/Conference_Committee#Proposed_
> Conference_Committee_Policies
> Voting status:
>
>    1. Steven Feldman <https://wiki.osgeo.org/wiki/User:Stevenfeldman> +1
>    2. Eli Adam <https://wiki.osgeo.org/wiki/User:EliL> +1
>    3. Peter Batty <https://wiki.osgeo.org/wiki/User:Pmbatty>
>    4. David Bitner <https://wiki.osgeo.org/wiki/User:Bitner> +0
>    5. Maria Brovelli <https://wiki.osgeo.org/wiki/User:Maria> -1 until
>    the mechanism of voting has been revised.
>    6. Jachym Cepicky <https://wiki.osgeo.org/wiki/User:Jachym> +1
>    7. Vasile Craciunescu <https://wiki.osgeo.org/wiki/User:Vasile>
>    8. David Fawcett positive words
>    9. Gavin Fleming <https://wiki.osgeo.org/wiki/User:GFleming>
>    10. Darrell Fuhriman
>    11. Helena Mitasova <https://wiki.osgeo.org/wiki/User:Helena> +1
>    12. Claude Philipona
>    13. Venkatesh Raghavan <https://wiki.osgeo.org/wiki/User:Venkat>
>    14. Paul Ramsey <https://wiki.osgeo.org/wiki/User:Pwramsey3> +1
>    15. Cameron Shorter <https://wiki.osgeo.org/wiki/User:Camerons> +1
>    16. Sanghee Shin <https://wiki.osgeo.org/wiki/User:Sanghee> +1
>    17. Till Adams <https://wiki.osgeo.org/wiki/User:Till_Adams> positive
>    words
>    18. Jeroen Ticheler +1
>
>
> On 10/09/2016 12:41 AM, Steven Feldman wrote:
>
> This mail is aimed at the current members of the Conference Committee (we
> do not have a private list).
>
> Only committee members can vote on these proposals, others on this list
> are welcome to comment and committee members will hopefully take note of
> those opinions when voting on the matters proposed.
>
> The current membership of the conference committee is listed at
> https://wiki.osgeo.org/wiki/Conference_Committee#Current_Members. We have
> 19 members after Dave McIlhagga resigned and after we co-opted Till Adams
> as the chair of FOSS4G2016. There is currently no policy or rule for
> eligibility nor for requiring a member to retire after a period of time.
>
> I have suggested in the past that we needed to have an open and fair
> process for selecting members and limiting the maximum number of committee
> members. At the face to face it was agreed that I should propose a policy.
>
> I propose the following:
>
> Goals
> =====
>
> The conference committee have the responsibility to run the selection
> process and voting for the global FOSS4G, to vote on other proposals
> submitted to the committee and to advise the board on other matters
> relating to FOSS4G events.
>
> Role of the Committee and the broader community on the Conference_Dev list
> ============================================================
>
> 1) Everyday topics will be decided upon by an open vote of all list
> participants in a clearly designated separate mail thread (+1/-1) over a
> minimum of two business days with a minimum participation of 3 votes.
> Ideally we aim for consensus falling back on simple majority vote where
> necessary. The result will be clearly declared afterwards (or whatever is
> decided).
>
> 2) Election of conference committee is by secret vote and restricted to
> the remaining conference committee members and board members who are not
> members of the conference committee.
>
> 3) FOSS4G Selection - All Letters of Intent and subsequent proposals will
> be posted to the list for open comment by all participants. The selection
> of the winning proposal is by secret vote of conference committee members
> only. Any committee member who has a potential conflict of interest is
> expected to withdraw from vote. In the event of a disagreement the
> committee chair will decide.
>
> Votes in 2 and 3 are to an online voting service or by email to an
> independent teller appointed by CC Chair
>
> Conference Committee membership policy and process
> ==========================================
>
> 1) The conference committee aims to retain up to 11 active members,
> preferably an odd number
>
> 2) The committee aims for half of these members to be chairs (or vice
> chairs) of the most recent FOSS4G global events. The chair of the most
> recent FOSS4G event will automatically be invited to become a member
>
> 3) The remaining membership is open, ideally attracting people from
> earlier past chairs or active LOC members from past Global, Regional FOSS4G
> or related conferences
>
> 4) Each year (after FOSS4G) the 3 committee members should stand down:
> a) The longest standing past FOSS4G chair
> b) The longest standing 2 committee members remaining
>
> 5) Each year, prior to putting out the Global FOSS4G RfP, the old
> committee should vote for their replacement committee, using the above
> criteria as voting guidelines.  OSGeo Board members who are not on the
> conference committee will also be invited to vote.
>
> 6) Past committee members including those who have stood down due to
> length of service may stand for re-election
>
> 7) Votes will be secret either using an online voting system or by email
> to a designated teller who is not a voter. The mechanism will be selected
> by the committee chair.
>
> I would ask committee members (and list participants) to comment on this
> proposal by 18.00 GMT Wednesday 14th September. I will then call for a vote
> amongst committee members only, the vote will close at 18.00 GMT on Sunday
> 18th September.
>
> Once the membership policy has been agreed we will then need to apply the
> policy to the existing membership. I suggest that we ask all current
> members to confirm whether they wish to remain committee members and then
> hold an election (if needed). To this end it would be helpful if each
> committee member could update their record on the wiki page to show when
> they joined the conference committee (see my example).
>
> The intention is that a 2016-7 committee of 11 will have been selected
> before we vote on the LoI’s for 2018, which is likely to be before the end
> of October.
> ______
> Steven
>
>
>
>
> _______________________________________________
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>
>
> --
> Cameron Shorter
> M +61 419 142 254
>
>
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