[OSGeo-Conf] MOTION : Conference Committee - Updating Membership Policies and Process

Sat Sep 17 02:51:04 PDT 2016

sorry, I was ill for some days:

+1

Till

Am 2016-09-16 23:41, schrieb Cameron Shorter:
> In order to facilitate discussion, and help bring this motion the a
> productive conclusion, I've copied Steven's proposed policy text into
> our conference wiki, and then added what I think are still 
> outstanding
> comments in red. I've used my discretion and have trimmed comments, 
> so
> I suggest checking to ensure you have not been misquoted. If you have
> a comment which you don't think has been addressed, feel free to add
> it to the wiki (in red font).
>
> If you haven't voted, then please do so. If you don't want to vote,
> then I suggest you might want to retire from the voting conference
> committee. Possibly continue as an observer and/or advisor, but
> without providing a vote.
>
> Text here:
> 
> https://wiki.osgeo.org/wiki/Conference_Committee#Proposed_Conference_Committee_Policies
> [2]
>  Voting status:
>
>  	* Steven Feldman [3] +1
>  	* Eli Adam [4] +1
>  	* Peter Batty [5]
>  	* David Bitner [6] +0
>  	* Maria Brovelli [7] -1 until the mechanism of voting has been
> revised.
>  	* Jachym Cepicky [8] +1
>  	* Vasile Craciunescu [9]
>  	* David Fawcett positive words
>  	* Gavin Fleming [10]
>  	* Darrell Fuhriman
>  	* Helena Mitasova [11] +1
>  	* Claude Philipona
>  	* Venkatesh Raghavan [12]
>  	* Paul Ramsey [13] +1
>  	* Cameron Shorter [14] +1
>  	* Sanghee Shin [15] +1
>  	* Till Adams [16] positive words
>  	* Jeroen Ticheler +1
>
> On 10/09/2016 12:41 AM, Steven Feldman wrote:
>
>> This mail is aimed at the current members of the Conference
>> Committee (we do not have a private list). 
>>
>> Only committee members can vote on these proposals, others on this
>> list are welcome to comment and committee members will hopefully
>> take note of those opinions when voting on the matters proposed.
>>
>> The current membership of the conference committee is listed
>> at https://wiki.osgeo.org/wiki/Conference_Committee#Current_Members
>> [1]. We have 19 members after Dave McIlhagga resigned and after we
>> co-opted Till Adams as the chair of FOSS4G2016. There is currently
>> no policy or rule for eligibility nor for requiring a member to
>> retire after a period of time. 
>>
>> I have suggested in the past that we needed to have an open and
>> fair process for selecting members and limiting the maximum number
>> of committee members. At the face to face it was agreed that I
>> should propose a policy.
>>
>> I propose the following:
>>
>> Goals
>> =====
>>
>> The conference committee have the responsibility to run the
>> selection process and voting for the global FOSS4G, to vote on other
>> proposals submitted to the committee and to advise the board on
>> other matters relating to FOSS4G events.
>>
>> Role of the Committee and the broader community on the
>> Conference_Dev list
>> ============================================================
>>
>> 1) Everyday topics will be decided upon by an open vote of all list
>> participants in a clearly designated separate mail thread (+1/-1)
>> over a minimum of two business days with a minimum participation of
>> 3 votes. Ideally we aim for consensus falling back on simple
>> majority vote where necessary. The result will be clearly declared
>> afterwards (or whatever is decided).
>>
>> 2) Election of conference committee is by secret vote and restricted
>> to the remaining conference committee members and board members who
>> are not members of the conference committee.
>>
>> 3) FOSS4G Selection - All Letters of Intent and subsequent proposals
>> will be posted to the list for open comment by all participants. The
>> selection of the winning proposal is by secret vote of conference
>> committee members only. Any committee member who has a potential
>> conflict of interest is expected to withdraw from vote. In the event
>> of a disagreement the committee chair will decide.
>>
>> Votes in 2 and 3 are to an online voting service or by email to an
>> independent teller appointed by CC Chair
>>
>> Conference Committee membership policy and process
>> ==========================================
>>
>> 1) The conference committee aims to retain up to 11 active
>> members, preferably an odd number
>>
>> 2) The committee aims for half of these members to be chairs (or
>> vice chairs) of the most recent FOSS4G global events. The chair of
>> the most recent FOSS4G event will automatically be invited to become
>> a member
>>
>> 3) The remaining membership is open, ideally attracting people from
>> earlier past chairs or active LOC members from past Global, Regional
>> FOSS4G or related conferences
>>
>> 4) Each year (after FOSS4G) the 3 committee members should stand
>> down:
>> a) The longest standing past FOSS4G chair
>> b) The longest standing 2 committee members remaining
>>
>> 5) Each year, prior to putting out the Global FOSS4G RfP, the old
>> committee should vote for their replacement committee, using the
>> above criteria as voting guidelines.  OSGeo Board members who are
>> not on the conference committee will also be invited to vote.
>>
>> 6) Past committee members including those who have stood down due
>> to length of service may stand for re-election
>>
>> 7) Votes will be secret either using an online voting system or by
>> email to a designated teller who is not a voter. The mechanism will
>> be selected by the committee chair.
>>
>> I would ask committee members (and list participants) to comment on
>> this proposal by 18.00 GMT Wednesday 14th September. I will then
>> call for a vote amongst committee members only, the vote will close
>> at 18.00 GMT on Sunday 18th September. 
>>
>> Once the membership policy has been agreed we will then need to
>> apply the policy to the existing membership. I suggest that we ask
>> all current members to confirm whether they wish to remain committee
>> members and then hold an election (if needed). To this end it would
>> be helpful if each committee member could update their record on the
>> wiki page to show when they joined the conference committee (see my
>> example). 
>>
>> The intention is that a 2016-7 committee of 11 will have been
>> selected before we vote on the LoI’s for 2018, which is likely to
>> be before the end of October.
>>
>> ______
>> Steven
>>
>> _______________________________________________
>> Conference_dev mailing list
>> Conference_dev at lists.osgeo.org
>> http://lists.osgeo.org/mailman/listinfo/conference_dev
>
> --
> Cameron Shorter
> M +61 419 142 254
>
>
> Links:
> ------
> [1] https://wiki.osgeo.org/wiki/Conference_Committee#Current_Members
> [2]
> 
> https://wiki.osgeo.org/wiki/Conference_Committee#Proposed_Conference_Committee_Policies
> [3] https://wiki.osgeo.org/wiki/User:Stevenfeldman
> [4] https://wiki.osgeo.org/wiki/User:EliL
> [5] https://wiki.osgeo.org/wiki/User:Pmbatty
> [6] https://wiki.osgeo.org/wiki/User:Bitner
> [7] https://wiki.osgeo.org/wiki/User:Maria
> [8] https://wiki.osgeo.org/wiki/User:Jachym
> [9] https://wiki.osgeo.org/wiki/User:Vasile
> [10] https://wiki.osgeo.org/wiki/User:GFleming
> [11] https://wiki.osgeo.org/wiki/User:Helena
> [12] https://wiki.osgeo.org/wiki/User:Venkat
> [13] https://wiki.osgeo.org/wiki/User:Pwramsey3
> [14] https://wiki.osgeo.org/wiki/User:Camerons
> [15] https://wiki.osgeo.org/wiki/User:Sanghee
> [16] https://wiki.osgeo.org/wiki/User:Till_Adams