[OSGeo-Conf] Start 2019 RFP / Board discussion about RFP for FOSS4G-2019

[Till Adams]

Hi CC,

based on the discussion that already took pace in the past 2 hours, I 
think we will not find an agreement, that satisfies everybody here. I'd 
suggest to follow Steven (let the bidding teams suggest their prefered 
date) and add a comment, that teams should line out, what an alternative 
date would mean in sight of costs or other circumstances (in Bonn they 
tourist office simply told me, that they could not block as many 
accommodations as needed).

So, if a bidding team suggests a date, that lies in "normal" holiday 
periods (I know, that holidays vary from year to year, in Germany they 
do it for every state every year), we could please them to briefly line 
out what an alternative date in, let's say, September would mean.

I'd more prefer, if anybody from CC (except Steven, he is on holidays 
;-)) could make comments on my time schedule for the RFP... ;-)

Till





Am 31.08.2017 15:51, schrieb Dirk Frigne:
> IMHO was Bonn (2016) during the last week of August. Boston (2017) was
> August 15, which is a holiday and in the middle of the holiday season.
>
> my2c.
>
> btw, how many visitors where in Boston?
>
> On 31-08-17 15:17, Bart van den Eijnden wrote:
>> Several members of our community have pointed out that it is an issue
>> for them to attend, e.g. Jeroen Ticheler pointed this out before. For me
>> this is the same, I normally can't attend a conference in the school
>> vacation. Boston wasn't possible. Bonn was barely possible because
>> schools had just started that week (but some years school vacation will
>> be until early September even due to regional rotation).
>>
>> Looking at attendance figures and saying it's no big issue doesn't
>> really give the right attention to the problem IMHO.
>>
>> Also even if the venue might be cheaper, I'm sure flights and
>> accommodation will be expensive in the European holiday season.
>>
>> Best regards,
>>
>> Bart
>>
>>
>> On 31-08-17 15:03, Steven Feldman wrote:
>>> 2016 was in august and attracted 940/950 people
>>> 2017 was in august and attracted 1140 people
>>> That's record attendance 2 years running (in August)
>>>
>>> Doesn't look like August is a big issue for us in the northern
>>> hemisphere.
>>> I also heard from some of the organisers that they were able to obtain
>>> lower rates for venues in August
>>>
>>> I think we should leave it to LOCs to propose the dates that work for
>>> them based on regional holiday patterns, pricing, weather and any
>>> other constraints they may have
>>>
>>> Now I'm going back to my end of august holiday ;)
>>>
>>> Steven
>>>
>>>
>>> On 31 Aug 2017, at 13:15, María Arias de Reyna <delawen at gmail.com> wrote:
>>>
>>>>> Also I can imagine of editing the section regarding the conference
>>>>> dates:
>>>>> I think we just have s.t.h like a target timeperiod (Sept-Oct), but we
>>>>> should hint bidding teams, that they may choose the best and/or
>>>>> maybe also
>>>>> cheaper period around this target period. On the other hand, I also
>>>>> know,
>>>>> that there have been some problems for people attending the
>>>>> conferences in
>>>>> 2016 and 2017 that took place in holiday-pregnant August, so maybe
>>>>> we can
>>>>> also have a discussion whether we can/will allow people to have their
>>>>> conference in August?
>>>> I think this is very important. Having the conference during the
>>>> northern summer may look appealing to people that go to conferences as
>>>> if they were holidays. But for people that need to take care of their
>>>> family or people that just want to enjoy their holidays disconnecting
>>>> from work, this is a major issue.
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