[OSGeo-Conf] [Board] Any updates on travel grant foss4g push?

Fri Jun 9 14:24:49 PDT 2017

Ahhhh, apologies for misunderstanding your "sponsorship suggestion." I
concur that a simple "pitch" at the bottom of the sponsor page make sense.
It may be later than optimal, but it certainly can't hurt. And, even if
stuff came in later than when grants were awarded, it would give the LOC an
opp to offer a deeper discount on registration and workshops.

Looking forward to seeing this come together and promoting it once all are
ready to advertise...

All the best and have a great weekend...

mt

On Fri, Jun 9, 2017 at 9:09 AM, Eli Adam <eadam at co.lincoln.or.us> wrote:

>
>
> On Friday, June 9, 2017, Till Adams <till.adams at fossgis.de> wrote:
>
>> Eli,
>>
>> in general, great idea - but for 2017: difficult. When we agree on the
>> time frame, that Steven suggested, we will have to close TGP by end of
>> June - that does not give us much time for sponsorship aquisition. I
>> think we need a known (and more or less fixed) budget within the next 3
>> weeks.
>
>
> I agree on the time line and having a known budget.  We found promoting
> the availability of the TGP to be one of the best ways to
> recruit additional sponsors.
>
> I think that our budget can continually change, so long as it is changing
> by increased availability of funds.  Let's set out on the schedule and
> budget we have and see how many sponsors we can add along the way.
>
> Should we review the wiki and try to sort out some of the details there?
>
> Best regards, Eli
>
>
>>
>> But of courser it would be worth a try ;-)
>>
>> Regards, Till
>>
>> Am 08.06.2017 um 16:37 schrieb Eli Adam:
>> > I think that I wasn't clear in my suggestion.  I don't want TGP listed
>> > as a sponsor, I want TGP listed as a sponsorship available to
>> > purchase, so this page, http://2017.foss4g.org/sponsor/, will read in
>> > part:
>> >
>> > Level Cost Included Registrations Website Logo & Signage Booth
>> > Co-located Event Named Meal Named Social T-shirt Sleeve
>> > Diamond $30,000 6 X 10x20 X X X X
>> > Platinum $20,000 4 X 10x20 X X X
>> > Gold $15,000 3 X 10x10 X X
>> > Silver $8,000 2 X 10x10
>> > Bronze $4,000 1 X 6’ Table
>> > Supporter $2,000 1 X
>> > ------------------------------
>> > Travel Grant Sponsor    contact us
>> >
>> > and the tweets and such would promote the opportunity to purchase a
>> > TGP sponsorship.  I'm targeting levels $1,000-5,000 here.
>> >
>> >
>> > On Thu, Jun 8, 2017 at 5:12 AM, Michael Terner <mgt at appgeo.com> wrote:
>> >> Awesome news all around. As per earlier correspondence, the BLOC is
>> entirely
>> >> supportive of this initiative. We can commit to the following:
>> >>
>> >> YES, we can commit to a $500 "all-in" registration (including our
>> Gala).
>> >> With IBM joining our sponsor ranks as Platinum we have exceeded our
>> $240,000
>> >> sponsorship goal and believe we have the resources.
>> >> YES, we would be more than happy to post any information on this
>> program on
>> >> our website and make all kinds of noise via twitter and what will soon
>> >> become weekly outbound emails to the Mailchimp account. Indeed, we are
>> >> keeping a list already of people who have actively inquired about the
>> >> availability of this program.
>> >> I love the idea of having the Travel Gran program be listed formally
>> as a
>> >> sponsor. OSGeo itself is a Gold Sponsor, and based on $10k, the nearest
>> >> marker would be Silver Sponsor. We already have two "in-kind" Silver
>> >> sponsors (i.e., District Hall which gave us deep discounts on their
>> space;
>> >> and Harvard's CGA lab which is providing free space for workshops), an
>> this
>> >> would fit in nicely. Just send us the logo/brand you want projected.
>> > I personally don't like the idea of listing the TGP as a sponsor but
>> > would defer to others on that.
>> >
>> >> The two things we can't yet commit to are:
>> >>
>> >> Including the workshops in the $500 package as we are running the
>> workshops
>> >> as a standalone endeavor with their own budget and revenues. Let me
>> confer
>> >> with the BLOC and the Workshop Committee and get back to you. I am
>> >> cautiously optimistic we can make this work.
>> >> Adding some kind of "voluntary contribution" to our registration page.
>> >> Honestly, I think this is a bit too late, and based on Eli's
>> experience, it
>> >> may not be worth the effort. Our "general plan" will be to use excess
>> >> sponsor revenues in this same manner.
>> > Yeah, PDX did voluntary contributions in 2014 and it did get some
>> > contributions but we are too late for that.  And these aren't so much
>> > about the money (which often isn't much) as the awareness.
>> >
>> > Best regards, Eli
>> >
>> >> Thanks to both the Board and Conference Dev for working to make this
>> happen.
>> >> Keep us posted on what comes next...
>> >>
>> >> MT
>> >>
>> >> On Thu, Jun 8, 2017 at 4:28 AM, Till Adams <till.adams at fossgis.de>
>> wrote:
>> >>> Hi Steven,
>> >>>
>> >>> will do (for my first time, never setup a google form before) at the
>> >>> weekend.
>> >>>
>> >>> Till
>> >>>
>> >>>
>> >>>
>> >>> Am 06.06.2017 um 17:51 schrieb Steven Feldman:
>> >>>
>> >>> Till
>> >>>
>> >>> Can I leave it to you to create an application form on Google Forms
>> (or
>> >>> some other way) and put the announcement out?
>> >>>
>> >>> I will volunteer to be part of the sub-group for the selections unless
>> >>> there is an overload of volunteers (hint) in which case I sm happy to
>> leave
>> >>> to others
>> >>> ______
>> >>> Steven
>> >>>
>> >>>
>> >>> On 6 Jun 2017, at 15:36, Till Adams <till.adams at fossgis.de> wrote:
>> >>>
>> >>> Hi Steven,
>> >>>
>> >>> many thanks for putting this forward! Indeed a text we can directly
>> use
>> >>> (if funds of 10k $ are safe). If we agree, we should kick that call
>> out
>> >>> ASAP!
>> >>>
>> >>> I am willing to volunteer for the selections.
>> >>>
>> >>> @ConfComm: nevertheless a good thing to add/edit the WIKI draft, so
>> that
>> >>> we can take this as part of the conference handbook from 2018 on!
>> >>>
>> >>> Till
>> >>>
>> >>>
>> >>> Am 02.06.2017 um 15:14 schrieb Steven Feldman:
>> >>>
>> >>> I have updated the wiki
>> >>> https://wiki.osgeo.org/wiki/Draft_FOSS4G_Travel_Grants#Preface with
>> some
>> >>> thoughts and additions.
>> >>>
>> >>> We need to get moving if we are gong to give applicants a chance to
>> apply
>> >>> etc in time for the conference. Here is a quick summary that could
>> form the
>> >>> basis of an announcement:
>> >>>
>> >>> OSGeo invites applications for its Travel Grant Program for FOSS4G
>> 2017
>> >>>
>> >>> The 2017 Travel Grant Program (TGP) will offer support to between  6
>> and 8
>> >>> delegates to attend FOSS4G in Boston.
>> >>>
>> >>> The TGP will provide
>> >>> 1) A Full Conference Pass (including attendance at workshops?) and
>> access
>> >>> to social events
>> >>> 2) An accommodation and meals allowance of $750 for 5 days attendance
>> or
>> >>> $1,000 for 7 days attendance
>> >>>
>> >>> Applicants will need to confirm that they can fund the costs of
>> travel and
>> >>> that they have a valid visa for entry to the US when submitting an
>> >>> application. Conference passes and accommodation allowances will only
>> be
>> >>> issued to TGP recipients once evidence of travel tickets and visas
>> has been
>> >>> provided.
>> >>>
>> >>> The TGP selection criteria will prioritise applicants from Low or
>> >>> Lower-Middle or Upper-Middle economies as defined by the World Bank at
>> >>> https://datahelpdesk.worldbank.org/knowledgebase/articles/906519
>> >>>
>> >>> Applicants should submit their application via [create a simple Google
>> >>> Form] detailing their experience of Open Source Geo and past activity,
>> >>> explaining why they wish to be considered for a grant and outlining
>> the
>> >>> benefits that they and their employers will receive from their
>> attendance.
>> >>>
>> >>> Applications should be submitted by 19th June. Decisions will be
>> notified
>> >>> on 26th June
>> >>>
>> >>>
>> >>>
>> >>> If the Boston LOC are willing to make conference passes available for
>> $500
>> >>> we would be able to make at least 1 and possibly 2 more grants. We
>> also need
>> >>> clarity on whether workshop attendance would eb included with those
>> passes -
>> >>> personally i think workshop attendance will be a key benefit for TGP
>> >>> recipients.
>> >>>
>> >>> I suggest we get 3-5 volunteers from ConfComm to evaluate
>> applications.
>> >>> They can agree the precise criteria that they will apply, the extent
>> to
>> >>> which the applicants letter/statement will score and how they will
>> choose
>> >>> between closely ranked applications (subject to the broad criteria on
>> the
>> >>> wiki).
>> >>>
>> >>> Hope this helps
>> >>> ______
>> >>> Steven
>> >>>
>> >>>
>> >>> On 2 Jun 2017, at 07:53, Till Adams <till.adams at fossgis.de> wrote:
>> >>>
>> >>> Dear michael,
>> >>>
>> >>> thanks for coming up with this again.
>> >>>
>> >>> I added a temporal WIKI page as base for further discussions and
>> pleased
>> >>> members of ConComm to comment on this:
>> >>> https://wiki.osgeo.org/wiki/Draft_FOSS4G_Travel_Grants
>> >>>
>> >>> So, ConfComm please watch up this page and edit/comment!
>> >>>
>> >>> Till
>> >>>
>> >>>
>> >>>
>> >>> Am 02.06.2017 um 01:32 schrieb Michael Terner:
>> >>>
>> >>> Repeating note sent to Conference Dev in reply to Jody's comment for
>> the
>> >>> Board:
>> >>>
>> >>> Understood Jody.
>> >>>
>> >>> I am simply reporting what we feel we are capable of doing. We will
>> >>> absolutely follow the wishes of Conference Dev and the Board and we
>> >>> understand and agree with the importance of "simplicity" and
>> repeatability.
>> >>>
>> >>> We remain on standby and look forward to watching this take further
>> shape.
>> >>>
>> >>> MT
>> >>>
>> >>> On Thu, Jun 1, 2017 at 7:25 PM, Jody Garnett <jody.garnett at gmail.com>
>> >>> wrote:
>> >>>> Thanks for the update.
>> >>>>
>> >>>> The board has done our bit with travel grant budget and mandate.
>> >>>>
>> >>>> Speaking for myself (not OSGeo or conference committee) I would
>> prefer if
>> >>>> we stick with early bird discount pricing to avoid setting a
>> complicated
>> >>>> precedent for subsequent events to follow.
>> >>>>
>> >>>> If the LOC is feeling confident you can donate or credit the travel
>> grant
>> >>>> program an appropriate amount.
>> >>>>
>> >>>> I know on the books it looks the same, but this way we allow the
>> travel
>> >>>> grants to reach more people this year while avoiding setting a
>> moving target
>> >>>> for fundraising.
>> >>>>
>> >>>>
>> >>>> On Thu, Jun 1, 2017 at 3:30 PM Michael Terner <mgt at appgeo.com>
>> wrote:
>> >>>>> Just a couple of updates from Boston:
>> >>>>>
>> >>>>> Today we launched our "call for volunteers" which provides another
>> "more
>> >>>>> affordable" means of covering registration.
>> >>>>> With the success of our early bird registration, the Boston team is
>> >>>>> comfortable providing full conference registrations to travel grant
>> >>>>> recipients for $500 (a discount below Early Bird) for recipients
>> who aren't
>> >>>>> applying/accepted as a volunteer. If/when our registration momentum
>> >>>>> increases, we are hopeful we may be able to do more.
>> >>>>> We are maintaining a list of people who have inquired about our
>> Travel
>> >>>>> Grant program and we are ready to launch an application page off of
>> our
>> >>>>> website, or provide a link to an OSGeo page on applying for a
>> travel grant.
>> >>>>>
>> >>>>> We look forward to hearing how the Board and Conference Dev
>> >>>>> deliberations are going and are ready to assist when needed...
>> >>>>>
>> >>>>> MT
>> >>>>>
>> >>>>> On Thu, Jun 1, 2017 at 5:53 PM, Jody Garnett <
>> jody.garnett at gmail.com>
>> >>>>> wrote:
>> >>>>>> It has now been another week. I am writing up sponsor press
>> releases,
>> >>>>>> and would love to have something to link to for this travel grant
>> program.
>> >>>>>>
>> >>>>>> --
>> >>>>>> Jody Garnett
>> >>>>>>
>> >>>>>> On 24 May 2017 at 12:43, Jody Garnett <jody.garnett at gmail.com>
>> wrote:
>> >>>>>>> I am sure we are all getting lots of interest above travel grants
>> for
>> >>>>>>> foss4g. We managed to pass two motions last week - is anyone from
>> the
>> >>>>>>> conference committee around to acknowledge the change of
>> scope/budget?
>> >>>>>>>
>> >>>>>>> I would like to confirm we have done our bit as the osgeo board,
>> and
>> >>>>>>> ask if there is anything more we should be doing.
>> >>>>>>> --
>> >>>>>>> --
>> >>>>>>> Jody Garnett
>> >>>>>>
>> >>>>>>
>> >>>>>> _______________________________________________
>> >>>>>> Board mailing list
>> >>>>>> Board at lists.osgeo.org
>> >>>>>> https://lists.osgeo.org/mailman/listinfo/board
>> >>>>>
>> >>>>>
>> >>>>>
>> >>>>> --
>> >>>>> Michael Terner
>> >>>>> Executive Vice President
>> >>>>> 617-447-2468 <(617)%20447-2468> Direct | 617-447-2400
>> <(617)%20447-2400> Main
>> >>>>> Applied Geographics, Inc.
>> >>>>> 24 School Street, Suite 500
>> >>>>> Boston, MA 02108
>> >>>>> www.AppGeo.com
>> >>>>>
>> >>>>> This e-mail message and any attachments may contain confidential or
>> >>>>> legally privileged information. If you are not an intended
>> recipient or
>> >>>>> otherwise authorized to receive this message, you should not use,
>> copy,
>> >>>>> distribute, disclose or take any action based on the information
>> contained
>> >>>>> in this e-mail or any attachments. If you have received this
>> message and
>> >>>>> material in error, please advise the sender immediately by reply
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>> >>>>> delete this message. Thank you on behalf of Applied Geographics,
>> Inc.
>> >>>>> (AppGeo).
>> >>>> --
>> >>>> --
>> >>>> Jody Garnett
>> >>>
>> >>>
>> >>>
>> >>> --
>> >>> Michael Terner
>> >>> Executive Vice President
>> >>> 617-447-2468 <(617)%20447-2468> Direct | 617-447-2400
>> <(617)%20447-2400> Main
>> >>> Applied Geographics, Inc.
>> >>> 24 School Street, Suite 500
>> >>> Boston, MA 02108
>> >>> www.AppGeo.com
>> >>>
>> >>> This e-mail message and any attachments may contain confidential or
>> >>> legally privileged information. If you are not an intended recipient
>> or
>> >>> otherwise authorized to receive this message, you should not use,
>> copy,
>> >>> distribute, disclose or take any action based on the information
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>> and
>> >>> material in error, please advise the sender immediately by reply
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>> >>>
>> >>>
>> >>> _______________________________________________
>> >>> Conference_dev mailing list
>> >>> Conference_dev at lists.osgeo.org
>> >>> https://lists.osgeo.org/mailman/listinfo/conference_dev
>> >>>
>> >>>
>> >>>
>> >>>
>> >>>
>> >>
>> >>
>> >> --
>> >> Michael Terner
>> >> Executive Vice President
>> >> 617-447-2468 <(617)%20447-2468> Direct | 617-447-2400
>> <(617)%20447-2400> Main
>> >> Applied Geographics, Inc.
>> >> 24 School Street, Suite 500
>> >> Boston, MA 02108
>> >> www.AppGeo.com
>> >>
>> >> This e-mail message and any attachments may contain confidential or
>> legally
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>> otherwise
>> >> authorized to receive this message, you should not use, copy,
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>>
>>

-- 
*Michael Terner*
*Executive Vice President*
617-447-2468 Direct | 617-447-2400 Main
Applied Geographics, Inc.
24 School Street, Suite 500
Boston, MA 02108
www.AppGeo.com

-- 
This e-mail message and any attachments may contain confidential or legally 
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