[OSGeo-Conf] General mandate FOSS4G Travel Grants ~ Call for a VOTE
Till Adams
till.adams at fossgis.de
Fri May 5 05:07:18 PDT 2017
Steven,
setting up the process AND selection process.
Till
Am 05.05.2017 um 12:44 schrieb Steven Feldman:
> Till
>
> Arte you suggesting that CC approves events to be included in the
> travel grant program and/or runs the process to select the individuals
> who wish to benefit from the grants?
> ______
> Steven
>
>
>> On 5 May 2017, at 07:42, Till Adams <till.adams at fossgis.de
>> <mailto:till.adams at fossgis.de>> wrote:
>>
>> Hi ConfComm,
>>
>> as you've seen in the past days, Michael from BLOC started a
>> discussion how to proceed with the travel grants, Jody was involved
>> for the board and the board accepted to take over the whole travel
>> grant responsibility to OSGeo. This means, we now can (and should)
>> setup a formal and unique procedure for ALL FOSS4G events for travel
>> granting. In my eyes, this is a big step forward (my thanks to
>> Michael to start this discussion again ;-)).
>>
>> My suggestion is, to give our ConfComm the mandate to have the
>> responsibility for approving event applications.
>>
>> So my call for a vote is: "Should ConfComm take over responsibility
>> for approving event applications" ?
>>
>> Please vote until 10.05.2017 24h CET
>>
>> Till
>>
>>
>>
>> Am 05.05.2017 um 08:31 schrieb Jody Garnett:
>>> Excellent, so would the idea be to update the conference committee
>>> mandate then?
>>>
>>> Or would the conference committee set this up as indicative (for
>>> program visibility and sponsorship)? ... similar to how the
>>> website/rebranding is being taken on as a one-off by the marketing
>>> committee.
>>>
>>> That is a bit of a strategic question so it may require thought /
>>> planning.
>>>
>>>
>>> On Thu, May 4, 2017 at 11:19 PM Till Adams <till.adams at fossgis.de>
>>> wrote:
>>>
>>> Hi Jody,
>>>
>>> I would propose to post this responsibility to the ConfCom. Some
>>> of the past chairs already were involved in such kind of decisions.
>>>
>>> Till
>>>
>>>
>>>
>>> Am 04.05.2017 um 17:07 schrieb Jody Garnett:
>>>> Thanks Till, can you dive into that draft document and come
>>>> back here with feedback?
>>>>
>>>> One open question is who should take the responsibility for
>>>> approving event applications. Should the board handle it like
>>>> code sprints, is the conference committee interested in the
>>>> responsibility, do we want a new committee with yourself as
>>>> chair? Etc ...
>>>>
>>>> If there is a dedicated group then it would open up a few
>>>> alternate approaches to the one proposed.
>>>> On Wed, May 3, 2017 at 11:32 PM Till Adams
>>>> <till.adams at fossgis.de> wrote:
>>>>
>>>> I raise my hand as volunteer.
>>>>
>>>>
>>>> Till
>>>>
>>>>
>>>>
>>>> Am 03.05.2017 um 18:10 schrieb Jody Garnett:
>>>>> We covered this in last months board meeting, so far we
>>>>> need volunteers willing to take part.
>>>>>
>>>>> You many not be specifically happy with the direction thus
>>>>> far (travel grant fund available to all osgeo events,
>>>>> focused on diversity, event organizers apply similar to
>>>>> code sprints).
>>>>>
>>>>> I have draft I am working on based on discussion thus far
>>>>> (using code sprint guidelines as a starting point).
>>>>>
>>>>> Travel Grant Guidelines
>>>>> <https://docs.google.com/document/d/1jYDOd87redxMHwT-xURcBrD7xwOeAPdVVLWZtIbM7-w/edit?usp=drive_web>
>>>>>
>>>>>
>>>>> --
>>>>> Jody Garnett
>>>>>
>>>>> On 3 May 2017 at 07:59, Steven Feldman
>>>>> <shfeldman at gmail.com> wrote:
>>>>>
>>>>> I fully support Michael’s request.
>>>>>
>>>>> It is time for OSGeo to establish a transparent policy
>>>>> on travel grants, to fund them and most importantly to
>>>>> administer them
>>>>> ______
>>>>> Steven
>>>>>
>>>>>
>>>>>> On 3 May 2017, at 13:56, Till Adams
>>>>>> <till.adams at fossgis.de> wrote:
>>>>>>
>>>>>> As you all can see we've been very busy assembling
>>>>>> our program (225 accepted talks
>>>>>> <http://2017.foss4g.org/accepted-presentations/>, out
>>>>>> of 423 submitted) and rounding out the sponsorship
>>>>>> for the conference (>$200k of commitments
>>>>>> <http://2017.foss4g.org/sponsor/>). And now, with 2
>>>>>> weeks to go before the Early Bird expires,
>>>>>> registration is starting to pickup with ~200
>>>>>> registrations processed.
>>>>>>
>>>>>> And, with registration on people's minds we have
>>>>>> started to get the inevitable requests for financial
>>>>>> support (e.g., and accepted speaker who's company
>>>>>> cannot pay; graduate students looking for support;
>>>>>> etc.) and we expect those requests to continue. The
>>>>>> Boston LOC (BLOC) would dearly like to have a "Travel
>>>>>> Grant Program", but as was pointed out in earlier
>>>>>> threads (I believe by both Steven Feldman and Jody
>>>>>> Garnett) it is difficult for the host LOC to run such
>>>>>> a program. For instance:
>>>>>>
>>>>>> 1. We do not yet know our financial condition. With
>>>>>> registrations being notoriously late, we won't
>>>>>> know if/how much $'s are available for such a
>>>>>> program for some time.
>>>>>> 2. Administering such a program takes time, and our
>>>>>> primary focus is on producing the conference and
>>>>>> the workshops.
>>>>>> 3. Decisions on criteria for choosing recipients and
>>>>>> the amount of individual grants can be delicate
>>>>>> and the criteria/objectives may differ between
>>>>>> the BLOC and OSGeo
>>>>>>
>>>>>> As such,*the BLOC would like to make a formal request
>>>>>> that OSGeo establish and administer a travel grant
>>>>>> program for the Boston 2017 event*. We would gladly
>>>>>> collaborate and help advertise the program (e.g., on
>>>>>> our website and through referrals), but we would
>>>>>> concur that this program should be established and
>>>>>> funded by OSGeo. We have high hopes that the proceeds
>>>>>> from Boston will reimburse OSGeo's investment in
>>>>>> subsidizing attendance from certain communities. And,
>>>>>> we too will be looking to offer other opportunities
>>>>>> for financial support through our volunteer program,
>>>>>> and potentially a "need-based" registration discount
>>>>>> (if our Early Bird registrations give us increased
>>>>>> confidence in our financial success).
>>>>>>
>>>>>> Thank you in advance for considering this request.
>>>>>> Please let us know if you have any questions.
>>>>>>
>>>>>> Sincerely, MT & the BLOC
>>>>>> --
>>>>>> *Michael Terner*
>>>>>> /Executive Vice President
>>>>>> & Chair FOSS4G Boston 2017
>>>>>> /
>>>>>> Applied Geographics, Inc.
>>>>>>
>>>>>>
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>>>>>> Thank you on behalf of Applied Geographics, Inc.
>>>>>> (AppGeo)._______________________________________________
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>>>>>
>>>>>
>>>>> _______________________________________________
>>>>> Board mailing list
>>>>> Board at lists.osgeo.org <mailto:Board at lists.osgeo.org>
>>>>> https://lists.osgeo.org/mailman/listinfo/board
>>>>>
>>>>>
>>>>
>>>> --
>>>> --
>>>> Jody Garnett
>>>
>>> --
>>> --
>>> Jody Garnett
>>
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