[OSGeo-Conf] General mandate FOSS4G Travel Grants ~ Call for a VOTE

Fri May 5 07:13:06 PDT 2017

Thanks Till. +1 from me.

Sanghee

2017. 5. 5. 오후 11:11에 "David William Bitner" <bitner at dbspatial.com>님이 작성:

> Big +1 from me!
>
> On Fri, May 5, 2017 at 7:32 AM, Steven Feldman <shfeldman at gmail.com>
> wrote:
>
>> +1 :)
>> ______
>> Steven
>>
>>
>> On 5 May 2017, at 13:07, Till Adams <till.adams at fossgis.de> wrote:
>>
>> Steven,
>>
>> setting up the process AND selection process.
>>
>> Till
>>
>> Am 05.05.2017 um 12:44 schrieb Steven Feldman:
>>
>> Till
>>
>> Arte you suggesting that CC approves events to be included in the travel
>> grant program and/or runs the process to select the individuals who wish to
>> benefit from the grants?
>> ______
>> Steven
>>
>>
>> On 5 May 2017, at 07:42, Till Adams < <till.adams at fossgis.de>
>> till.adams at fossgis.de> wrote:
>>
>> Hi ConfComm,
>>
>> as you've seen in the past days, Michael from BLOC started a discussion
>> how to proceed with the travel grants, Jody was involved for the board and
>> the board accepted to take over the whole travel grant responsibility to
>> OSGeo. This means, we now can (and should) setup a formal and unique
>> procedure for ALL FOSS4G events for travel granting. In my eyes, this is a
>> big step forward (my thanks to Michael to start this discussion again ;-)).
>>
>> My suggestion is, to give our ConfComm the mandate to have the
>> responsibility for approving event applications.
>>
>> So my call for a vote is: "Should ConfComm take over responsibility for
>> approving event applications" ?
>>
>> Please vote until 10.05.2017 24h CET
>>
>> Till
>>
>>
>>
>> Am 05.05.2017 um 08:31 schrieb Jody Garnett:
>>
>> Excellent, so would the idea be to update the conference committee
>> mandate then?
>>
>> Or would the conference committee set this up as indicative (for program
>> visibility and sponsorship)? ... similar to how the website/rebranding is
>> being taken on as a one-off by the marketing committee.
>>
>> That is a bit of a strategic question so it may require thought /
>> planning.
>>
>>
>> On Thu, May 4, 2017 at 11:19 PM Till Adams <till.adams at fossgis.de> wrote:
>>
>>> Hi Jody,
>>>
>>> I would propose to post this responsibility to the ConfCom. Some of the
>>> past chairs already were involved in such kind of decisions.
>>>
>>> Till
>>>
>>>
>>>
>>> Am 04.05.2017 um 17:07 schrieb Jody Garnett:
>>>
>>> Thanks Till, can you dive into that draft document and come back here
>>> with feedback?
>>>
>>> One open question is who should take the responsibility for approving
>>> event applications. Should the board handle it like code sprints, is the
>>> conference committee interested in the responsibility, do we want a new
>>> committee with yourself as chair? Etc ...
>>>
>>> If there is a dedicated group then it would open up a few alternate
>>> approaches to the one proposed.
>>> On Wed, May 3, 2017 at 11:32 PM Till Adams < <till.adams at fossgis.de>
>>> till.adams at fossgis.de> wrote:
>>>
>>>> I raise my hand as volunteer.
>>>>
>>>>
>>>> Till
>>>>
>>>>
>>>>
>>>> Am 03.05.2017 um 18:10 schrieb Jody Garnett:
>>>>
>>>> We covered this in last months board meeting, so far we need volunteers
>>>> willing to take part.
>>>>
>>>> You many not be specifically happy with the direction thus far (travel
>>>> grant fund available to all osgeo events, focused on diversity, event
>>>> organizers apply similar to code sprints).
>>>>
>>>> I have draft I am working on based on discussion thus far (using code
>>>> sprint guidelines as a starting point).
>>>> 
>>>>  Travel Grant Guidelines
>>>> <https://docs.google.com/document/d/1jYDOd87redxMHwT-xURcBrD7xwOeAPdVVLWZtIbM7-w/edit?usp=drive_web>
>>>> 
>>>>
>>>> --
>>>> Jody Garnett
>>>>
>>>> On 3 May 2017 at 07:59, Steven Feldman < <shfeldman at gmail.com>
>>>> shfeldman at gmail.com> wrote:
>>>>
>>>>> I fully support Michael’s request.
>>>>>
>>>>> It is time for OSGeo to establish a transparent policy on travel
>>>>> grants, to fund them and most importantly to administer them
>>>>> ______
>>>>> Steven
>>>>>
>>>>>
>>>>> On 3 May 2017, at 13:56, Till Adams < <till.adams at fossgis.de>
>>>>> till.adams at fossgis.de> wrote:
>>>>>
>>>>> As you all can see we've been very busy assembling our program (225
>>>>> accepted talks <http://2017.foss4g.org/accepted-presentations/>, out
>>>>> of 423 submitted) and rounding out the sponsorship for the conference (>$200k
>>>>> of commitments <http://2017.foss4g.org/sponsor/>). And now, with 2
>>>>> weeks to go before the Early Bird expires, registration is starting to
>>>>> pickup with ~200 registrations processed.
>>>>>
>>>>> And, with registration on people's minds we have started to get the
>>>>> inevitable requests for financial support (e.g., and accepted speaker who's
>>>>> company cannot pay; graduate students looking for support; etc.) and we
>>>>> expect those requests to continue. The Boston LOC (BLOC) would dearly like
>>>>> to have a "Travel Grant Program", but as was pointed out in earlier threads
>>>>> (I believe by both Steven Feldman and Jody Garnett) it is difficult for the
>>>>> host LOC to run such a program. For instance:
>>>>>
>>>>>    1. We do not yet know our financial condition. With registrations
>>>>>    being notoriously late, we won't know if/how much $'s are available for
>>>>>    such a program for some time.
>>>>>    2. Administering such a program takes time, and our primary focus
>>>>>    is on producing the conference and the workshops.
>>>>>    3. Decisions on criteria for choosing recipients and the amount of
>>>>>    individual grants can be delicate and the criteria/objectives may differ
>>>>>    between the BLOC and OSGeo
>>>>>
>>>>> As such,* the BLOC would like to make a formal request that OSGeo
>>>>> establish and administer a travel grant program for the Boston 2017 event*.
>>>>> We would gladly collaborate and help advertise the program (e.g., on our
>>>>> website and through referrals), but we would concur that this program
>>>>> should be established and funded by OSGeo. We have high hopes that the
>>>>> proceeds from Boston will reimburse OSGeo's investment in subsidizing
>>>>> attendance from certain communities. And, we too will be looking to offer
>>>>> other opportunities for financial support through our volunteer program,
>>>>> and potentially a "need-based" registration discount (if our Early Bird
>>>>> registrations give us increased confidence in our financial success).
>>>>>
>>>>> Thank you in advance for considering this request. Please let us know
>>>>> if you have any questions.
>>>>>
>>>>> Sincerely, MT & the BLOC
>>>>> --
>>>>> *Michael Terner*
>>>>> *Executive Vice President  & Chair FOSS4G Boston 2017 *
>>>>> Applied Geographics, Inc.
>>>>>
>>>>>
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>>>>>
>>>>>
>>>>> _______________________________________________
>>>>> Board mailing list
>>>>> Board at lists.osgeo.org
>>>>> https://lists.osgeo.org/mailman/listinfo/board
>>>>>
>>>>
>>>>
>>>> --
>>> --
>>> Jody Garnett
>>>
>>>
>>> --
>> --
>> Jody Garnett
>>
>>
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>
>
>
> --
> ************************************
> David William Bitner
> dbSpatial LLC
> 612-424-9932
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