[OSGeo-Conf] R: General mandate FOSS4G Travel Grants ~ Call for a VOTE

Fri May 5 08:41:18 PDT 2017

+1

On Fri, May 5, 2017 at 9:30 AM, Maria Antonia Brovelli <
maria.brovelli at polimi.it> wrote:

> +1
> Maria
>
>
>
> Inviato dal mio dispositivo Samsung
>
>
> -------- Messaggio originale --------
> Da: 신상희 <shshin at gaia3d.com>
> Data: 05/05/17 16:13 (GMT+01:00)
> A: David Bitner <bitner at dbspatial.com>
> Cc: Jody Garnett <jody.garnett at gmail.com>, Conference Dev <
> conference_dev at lists.osgeo.org>
> Oggetto: Re: [OSGeo-Conf] General mandate FOSS4G Travel Grants ~ Call for
> a VOTE
>
> Thanks Till. +1 from me.
>
> Sanghee
>
> 2017. 5. 5. 오후 11:11에 "David William Bitner" <bitner at dbspatial.com>님이 작성:
>
>> Big +1 from me!
>>
>> On Fri, May 5, 2017 at 7:32 AM, Steven Feldman <shfeldman at gmail.com>
>> wrote:
>>
>>> +1 :)
>>> ______
>>> Steven
>>>
>>>
>>> On 5 May 2017, at 13:07, Till Adams <till.adams at fossgis.de> wrote:
>>>
>>> Steven,
>>>
>>> setting up the process AND selection process.
>>>
>>> Till
>>>
>>> Am 05.05.2017 um 12:44 schrieb Steven Feldman:
>>>
>>> Till
>>>
>>> Arte you suggesting that CC approves events to be included in the travel
>>> grant program and/or runs the process to select the individuals who wish to
>>> benefit from the grants?
>>> ______
>>> Steven
>>>
>>>
>>> On 5 May 2017, at 07:42, Till Adams < <till.adams at fossgis.de>
>>> till.adams at fossgis.de> wrote:
>>>
>>> Hi ConfComm,
>>>
>>> as you've seen in the past days, Michael from BLOC started a discussion
>>> how to proceed with the travel grants, Jody was involved for the board and
>>> the board accepted to take over the whole travel grant responsibility to
>>> OSGeo. This means, we now can (and should) setup a formal and unique
>>> procedure for ALL FOSS4G events for travel granting. In my eyes, this is a
>>> big step forward (my thanks to Michael to start this discussion again ;-)).
>>>
>>> My suggestion is, to give our ConfComm the mandate to have the
>>> responsibility for approving event applications.
>>>
>>> So my call for a vote is: "Should ConfComm take over responsibility for
>>> approving event applications" ?
>>>
>>> Please vote until 10.05.2017 24h CET
>>>
>>> Till
>>>
>>>
>>>
>>> Am 05.05.2017 um 08:31 schrieb Jody Garnett:
>>>
>>> Excellent, so would the idea be to update the conference committee
>>> mandate then?
>>>
>>> Or would the conference committee set this up as indicative (for program
>>> visibility and sponsorship)? ... similar to how the website/rebranding is
>>> being taken on as a one-off by the marketing committee.
>>>
>>> That is a bit of a strategic question so it may require thought /
>>> planning.
>>>
>>>
>>> On Thu, May 4, 2017 at 11:19 PM Till Adams <till.adams at fossgis.de>
>>> wrote:
>>>
>>>> Hi Jody,
>>>>
>>>> I would propose to post this responsibility to the ConfCom. Some of the
>>>> past chairs already were involved in such kind of decisions.
>>>>
>>>> Till
>>>>
>>>>
>>>>
>>>> Am 04.05.2017 um 17:07 schrieb Jody Garnett:
>>>>
>>>> Thanks Till, can you dive into that draft document and come back here
>>>> with feedback?
>>>>
>>>> One open question is who should take the responsibility for approving
>>>> event applications. Should the board handle it like code sprints, is the
>>>> conference committee interested in the responsibility, do we want a new
>>>> committee with yourself as chair? Etc ...
>>>>
>>>> If there is a dedicated group then it would open up a few alternate
>>>> approaches to the one proposed.
>>>> On Wed, May 3, 2017 at 11:32 PM Till Adams < <till.adams at fossgis.de>
>>>> till.adams at fossgis.de> wrote:
>>>>
>>>>> I raise my hand as volunteer.
>>>>>
>>>>>
>>>>> Till
>>>>>
>>>>>
>>>>>
>>>>> Am 03.05.2017 um 18:10 schrieb Jody Garnett:
>>>>>
>>>>> We covered this in last months board meeting, so far we need
>>>>> volunteers willing to take part.
>>>>>
>>>>> You many not be specifically happy with the direction thus far (travel
>>>>> grant fund available to all osgeo events, focused on diversity, event
>>>>> organizers apply similar to code sprints).
>>>>>
>>>>> I have draft I am working on based on discussion thus far (using code
>>>>> sprint guidelines as a starting point).
>>>>> 
>>>>>  Travel Grant Guidelines
>>>>> <https://docs.google.com/document/d/1jYDOd87redxMHwT-xURcBrD7xwOeAPdVVLWZtIbM7-w/edit?usp=drive_web>
>>>>> 
>>>>>
>>>>> --
>>>>> Jody Garnett
>>>>>
>>>>> On 3 May 2017 at 07:59, Steven Feldman < <shfeldman at gmail.com>
>>>>> shfeldman at gmail.com> wrote:
>>>>>
>>>>>> I fully support Michael’s request.
>>>>>>
>>>>>> It is time for OSGeo to establish a transparent policy on travel
>>>>>> grants, to fund them and most importantly to administer them
>>>>>> ______
>>>>>> Steven
>>>>>>
>>>>>>
>>>>>> On 3 May 2017, at 13:56, Till Adams < <till.adams at fossgis.de>
>>>>>> till.adams at fossgis.de> wrote:
>>>>>>
>>>>>> As you all can see we've been very busy assembling our program (225
>>>>>> accepted talks <http://2017.foss4g.org/accepted-presentations/>, out
>>>>>> of 423 submitted) and rounding out the sponsorship for the conference (>$200k
>>>>>> of commitments <http://2017.foss4g.org/sponsor/>). And now, with 2
>>>>>> weeks to go before the Early Bird expires, registration is starting to
>>>>>> pickup with ~200 registrations processed.
>>>>>>
>>>>>> And, with registration on people's minds we have started to get the
>>>>>> inevitable requests for financial support (e.g., and accepted speaker who's
>>>>>> company cannot pay; graduate students looking for support; etc.) and we
>>>>>> expect those requests to continue. The Boston LOC (BLOC) would dearly like
>>>>>> to have a "Travel Grant Program", but as was pointed out in earlier threads
>>>>>> (I believe by both Steven Feldman and Jody Garnett) it is difficult for the
>>>>>> host LOC to run such a program. For instance:
>>>>>>
>>>>>>    1. We do not yet know our financial condition. With registrations
>>>>>>    being notoriously late, we won't know if/how much $'s are available for
>>>>>>    such a program for some time.
>>>>>>    2. Administering such a program takes time, and our primary focus
>>>>>>    is on producing the conference and the workshops.
>>>>>>    3. Decisions on criteria for choosing recipients and the amount
>>>>>>    of individual grants can be delicate and the criteria/objectives may differ
>>>>>>    between the BLOC and OSGeo
>>>>>>
>>>>>> As such,* the BLOC would like to make a formal request that OSGeo
>>>>>> establish and administer a travel grant program for the Boston 2017 event*.
>>>>>> We would gladly collaborate and help advertise the program (e.g., on our
>>>>>> website and through referrals), but we would concur that this program
>>>>>> should be established and funded by OSGeo. We have high hopes that the
>>>>>> proceeds from Boston will reimburse OSGeo's investment in subsidizing
>>>>>> attendance from certain communities. And, we too will be looking to offer
>>>>>> other opportunities for financial support through our volunteer program,
>>>>>> and potentially a "need-based" registration discount (if our Early Bird
>>>>>> registrations give us increased confidence in our financial success).
>>>>>>
>>>>>> Thank you in advance for considering this request. Please let us know
>>>>>> if you have any questions.
>>>>>>
>>>>>> Sincerely, MT & the BLOC
>>>>>> --
>>>>>> *Michael Terner*
>>>>>> *Executive Vice President  & Chair FOSS4G Boston 2017 *
>>>>>> Applied Geographics, Inc.
>>>>>>
>>>>>>
>>>>>> This e-mail message and any attachments may contain confidential or
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>>>>>> material in error, please advise the sender immediately by reply e-mail and
>>>>>> delete this message. Thank you on behalf of Applied Geographics, Inc.
>>>>>> (AppGeo)._______________________________________________
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>>>>>> <https://lists.osgeo.org/mailman/listinfo/conference_dev>
>>>>>> https://lists.osgeo.org/mailman/listinfo/conference_dev
>>>>>>
>>>>>>
>>>>>>
>>>>>> _______________________________________________
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>>>>>> Board at lists.osgeo.org
>>>>>> https://lists.osgeo.org/mailman/listinfo/board
>>>>>>
>>>>>
>>>>>
>>>>> --
>>>> --
>>>> Jody Garnett
>>>>
>>>>
>>>> --
>>> --
>>> Jody Garnett
>>>
>>>
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>>>
>>>
>>>
>>>
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>>
>>
>>
>> --
>> ************************************
>> David William Bitner
>> dbSpatial LLC
>> 612-424-9932 <(612)%20424-9932>
>>
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