[OSGeo-Conf] [Board] travel grant discussion
till.adams at fossgis.de
Fri May 12 04:04:11 PDT 2017
I read the paper delivered by Jody, added some comments and corrected
the details for the Bonn conference.
This paper is more the OSGeo-manual on the topic.
I think we as Conference Committee have another important task in this
How to we select applicants, if applicants > money?
Second we should agree on what do applicants get paid? We had a long
discussion on this for bonn and in the end we agreed, that it is very
difficult to actually give a travel grant. In the end we did two things:
1. we paid early bird fee and accommodation in a regular hotel for
2. we paid accommodation in a hostel and 500€ cash (as grant for travel
costs) to applicants, that also took part in the student-helper programme.
With that, there was no real cash flow before the event, as it would
have been necessary, f we really would have paid for travel costs.
Am 10.05.2017 um 08:38 schrieb Jody Garnett:
> Happy to share the document (see attached).
> Travel Grant Guidelines
> I have put the travel grant thing on the agenda for Thursday board
> meeting; while i am sure we can handle it a rep from the conference
> committee may wish to attend.
> Aside: I am focused on this as part of our OSGeo inclusive goal (so
> diversity and having it be broader in scope then just the annual
> foss4g event. I know that will be hard to focus on since foss4g boston
> has a short term need.
> Jody Garnett
> On 9 May 2017 at 23:30, Till Adams <till.adams at fossgis.de
> <mailto:till.adams at fossgis.de>> wrote:
> thanks Eli for the sum up. I think the count of 9 votes (8 x +1, 1
> x +0) shows, that we have enough capacity to run this topic.
> In general I think the voting result is clear - if the board
> passes over this topic to us, we are ready to go.
> Then we can proceed to the next step, as Jody suggested in his
> mail from 4th of May and dive into his draft document. @Jody,
> could you please share this doc with us?
> We have to keep Camerons thoughts in mind:
> - my intention was a restriction to global FOSS4G, but may be
> extended on a case by case basis to other events too - any other
> opinions here?
> Also I think the handbook (that needs a re-work anyway) is a good
> Also we should care about Michaels last email and request to care
> about Narcisse Mbunzama (email from 09.05.2017)
> Regards, Till
> Am 10.05.2017 um 02:30 schrieb Eli Adam:
>> On Tue, May 9, 2017 at 1:45 PM, Steven Feldman <shfeldman at gmail.com> <mailto:shfeldman at gmail.com> wrote:
>>> Have we got enough votes to declare a decision? So far no one has voted -1
>> I count eight +1s and one +0 so that is enough. 
>>> What was the expiry time for voting?
>> Rereading, Till's email, I now see that he set an entirely reasonable
>> timeline of May 10th, 
>> I mistakenly complained about an short timespan in my response
>> apparently based on a terrible misreading of the date.
>> I expect that Till will "6. The result will be clearly declared
>> afterwards."  once the timeline expires.
>> Best regards, Eli
>>  https://wiki.osgeo.org/wiki/Conference_Committee#Decisions
>>  https://lists.osgeo.org/pipermail/conference_dev/2017-May/004344.html
>>> 07958 924 101
>>> On 9 May 2017, at 21:05, Michael Terner <mgt at appgeo.com> <mailto:mgt at appgeo.com> wrote:
>>> Off list, as not sure of process and this emanates from Jody (i.e., I assume
>>> he knows process; and may have avoided cross post to ConfDev
>>> But, heads-up that from Board's perspective they're waiting for ConfDev to
>>> report back, and are hoping for something by Thursday (see below)...
>>> ---------- Forwarded message ----------
>>> From: Jody Garnett <jody.garnett at gmail.com> <mailto:jody.garnett at gmail.com>
>>> Date: Tue, May 9, 2017 at 2:27 PM Subject: Re: [Board] travel
>>> grant discussion To: "board at lists.osgeo.org"
>>> <mailto:board at lists.osgeo.org> <board at lists.osgeo.org>
>>> <mailto:board at lists.osgeo.org> I closed the loomio vote while we
>>> wait for a response from the conference committee. I note that
>>> discussion is getting into details (finance,scope,value,history)
>>> rather than focused on the question: Is the conference committee
>>> willing to accept the responsibility for a travel grant program.
>>> I hope we can hear back in time for our meeting Thursday, it
>>> would be good to have this well underway by the end of the month
>>> (as potential foss4g, foss4g-europe attendees will need to apply
>>> shortly). -- Jody Garnett On 23 April 2017 at 22:25, Jody
>>> Garnett <jody.garnett at gmail.com> <mailto:jody.garnett at gmail.com>
>>>> As noted in last weeks meeting, we have an action to move travel grant
>>>> discussion to email. The motivation is to build on the work done at FOSS4G
>>>> 2015, FOSS4G 2016 and a few local events.
>>>> I would like to propose:
>>>> - A format, similar to code sprints, where any OSGeo event can apply for
>>>> funds to run a travel grants
>>>> - To repeat this is not a FOSS4G specific idea
>>>> - I am interested in using travel grants to promote diversity within our
>>>> A final comment is that travel grants are not a viable solution to high
>>>> event costs. If we wish to offer discounts for students we should do so
>>>> (rather than lean on a travel grant program).
>>>> Jody Garnett
>>> Board mailing list
>>> Board at lists.osgeo.org <mailto:Board at lists.osgeo.org>
>>> Michael Terner
>>> Executive Vice President
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