[OSGeo-Conf] [Board] travel grant discussion

Till Adams till.adams at fossgis.de
Fri May 12 04:04:11 PDT 2017

Hi CC-members,

I read the paper delivered by Jody, added some comments and corrected
the details for the Bonn conference.
This paper is more the OSGeo-manual on the topic.

I think we as Conference Committee have another important task in this
How to we select applicants, if applicants > money?

Second we should agree on what do applicants get paid? We had a long
discussion on this for bonn and in the end we agreed, that it is very
difficult to actually give a travel grant. In the end we did two things:
1. we paid early bird fee and accommodation in a regular hotel for
"regular" applicants
2. we paid accommodation in a hostel and 500€ cash (as grant for travel
costs) to applicants, that also took part in the student-helper programme.

With that, there was no real cash flow before the event, as it would
have been necessary, f we really would have paid for travel costs.

So far,



Am 10.05.2017 um 08:38 schrieb Jody Garnett:
> Happy to share the document (see attached).​
>  Travel Grant Guidelines
> <https://docs.google.com/document/d/1jYDOd87redxMHwT-xURcBrD7xwOeAPdVVLWZtIbM7-w/edit?usp=drive_web>
>> I have put the travel grant thing on the agenda for Thursday board
> meeting; while i am sure we can handle it a rep from the conference
> committee may wish to attend.
> Aside: I am focused on this as part of our OSGeo inclusive goal (so
> diversity and having it be broader in scope then just the annual
> foss4g event. I know that will be hard to focus on since foss4g boston
> has a short term need.
> --
> Jody Garnett
> On 9 May 2017 at 23:30, Till Adams <till.adams at fossgis.de
> <mailto:till.adams at fossgis.de>> wrote:
>     Hi,
>     thanks Eli for the sum up. I think the count of 9 votes (8 x +1, 1
>     x +0) shows, that we have enough capacity to run this topic.
>     In general I think the voting result is clear - if the board
>     passes over this topic to us, we are ready to go.
>     Then we can proceed to the next step, as Jody suggested in his
>     mail from 4th of May and dive into his draft document. @Jody,
>     could you please share this doc with us?
>     We have to keep Camerons thoughts in mind:
>     - my intention was a restriction to global FOSS4G, but may be
>     extended on a case by case basis to other events too - any other
>     opinions here?
>     Also I think the handbook (that needs a re-work anyway) is a good
>     place:
>     https://wiki.osgeo.org/wiki/FOSS4G_Handbook
>     <https://wiki.osgeo.org/wiki/FOSS4G_Handbook>
>     Also we should care about Michaels last email and request to care
>     about Narcisse Mbunzama (email from 09.05.2017)
>     Regards, Till
>     Am 10.05.2017 um 02:30 schrieb Eli Adam:
>>     On Tue, May 9, 2017 at 1:45 PM, Steven Feldman <shfeldman at gmail.com> <mailto:shfeldman at gmail.com> wrote:
>>>     Have we got enough votes to declare a decision? So far no one has voted -1
>>     I count eight +1s and one +0 so that is enough.  [0]
>>     https://wiki.osgeo.org/wiki/Conference_Committee#Decisions
>>     <https://wiki.osgeo.org/wiki/Conference_Committee#Decisions>
>>>     What was the expiry time for voting?
>>     Rereading, Till's email, I now see that he set an entirely reasonable
>>     timeline of May 10th, [1]
>>     https://lists.osgeo.org/pipermail/conference_dev/2017-May/004344.html
>>     <https://lists.osgeo.org/pipermail/conference_dev/2017-May/004344.html>
>>     I mistakenly complained about an short timespan in my response
>>     apparently based on a terrible misreading of the date.
>>     I expect that Till will "6. The result will be clearly declared
>>     afterwards." [0] once the timeline expires.
>>     Best regards, Eli
>>     [0] https://wiki.osgeo.org/wiki/Conference_Committee#Decisions
>>     <https://wiki.osgeo.org/wiki/Conference_Committee#Decisions>
>>     [1] https://lists.osgeo.org/pipermail/conference_dev/2017-May/004344.html
>>     <https://lists.osgeo.org/pipermail/conference_dev/2017-May/004344.html>
>>>     Steven
>>>     07958 924 101
>>>     On 9 May 2017, at 21:05, Michael Terner <mgt at appgeo.com> <mailto:mgt at appgeo.com> wrote:
>>>     Off list, as not sure of process and this emanates from Jody (i.e., I assume
>>>     he knows process; and may have avoided cross post to ConfDev
>>>     intentionally?)...
>>>     But, heads-up that from Board's perspective they're waiting for ConfDev to
>>>     report back, and are hoping for something by Thursday (see below)...
>>>     MT
>>>     ---------- Forwarded message ----------
>>>     From: Jody Garnett <jody.garnett at gmail.com> <mailto:jody.garnett at gmail.com>
>>>     Date: Tue, May 9, 2017 at 2:27 PM Subject: Re: [Board] travel
>>>     grant discussion To: "board at lists.osgeo.org"
>>>     <mailto:board at lists.osgeo.org> <board at lists.osgeo.org>
>>>     <mailto:board at lists.osgeo.org> I closed the loomio vote while we
>>>     wait for a response from the conference committee. I note that
>>>     discussion is getting into details (finance,scope,value,history)
>>>     rather than focused on the question: Is the conference committee
>>>     willing to accept the responsibility for a travel grant program.
>>>     I hope we can hear back in time for our meeting Thursday, it
>>>     would be good to have this well underway by the end of the month
>>>     (as potential foss4g, foss4g-europe attendees will need to apply
>>>     shortly). -- Jody Garnett On 23 April 2017 at 22:25, Jody
>>>     Garnett <jody.garnett at gmail.com> <mailto:jody.garnett at gmail.com>
>>>     wrote:
>>>>     As noted in last weeks meeting, we have an action to move travel grant
>>>>     discussion to email. The motivation is to build on the work done at FOSS4G
>>>>     2015, FOSS4G 2016 and a few local events.
>>>>     I would like to propose:
>>>>     - A format, similar to code sprints, where any OSGeo event can apply for
>>>>     funds to run a travel grants
>>>>     - To repeat this is not a FOSS4G specific idea
>>>>     - I am interested in using travel grants to promote diversity within our
>>>>     community
>>>>     A final comment is that travel grants are not a viable solution to high
>>>>     event costs. If we wish to offer discounts for students we should do so
>>>>     (rather than lean on a travel grant program).
>>>>     --
>>>>     Jody Garnett
>>>     _______________________________________________
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>>>     https://lists.osgeo.org/mailman/listinfo/board
>>>     <https://lists.osgeo.org/mailman/listinfo/board>
>>>     --
>>>     Michael Terner
>>>     Executive Vice President
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>>>     Applied Geographics, Inc.
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>>>     www.AppGeo.com <http://www.AppGeo.com>
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