[OSGeo-Conf] [RfP FOSS4G 2019] reminder: LoI period ends soon!

[María Arias de Reyna]

Hi,

LOI incoming, it is hard to write all we want to write in just two pages!

(Not sure about others...)

https://www.youtube.com/watch?v=kmOWsXDMwqM

On Thu, Sep 28, 2017 at 10:34 AM, Till Adams <till.adams at fossgis.de> wrote:

> Dear potential teams for the 2019 conference!
>
> This is just a reminder, you all might know, that the first stage for
> handing in your Letter of Interest will end tomorrow, 29th of September!
>
> Just some notes again:
>
> - Send your LoI to this list, we will then add your team on the WIKi here:
> https://wiki.osgeo.org/wiki/FOSS4G_2019_Bid_Process
>
> - Please make sure that at least one person out of your team is registered
> on this list (otherwise you also might not get this info as well ;-)) and
> that this person has the power to answer potential questions, that might
> arise. The Q&A is an essential part of the decision process of the CC
> members!
>
> - Please make sure, that you do not exceed the max. of 2 pages (and also
> consider, that using font size 3 is not the best solution). If your LoI
> will be accepted, you will have enough space to present all of your ideas
> in detail in your full proposal.
>
> - As we did not mention a time zone with the RfP, I just can say, that we
> will not watch the clock and refuse LoI's, that come in some hours late.
> But please respect the 29th as our deadline, so when handing in, somewhere
> on this world should still be the 29th of September ;-)
>
> - If you did not follow this list briefly, I can now tell you, that we
> indeed changed the voting system as already lined out in the RfP call. So
> the procedure will be as follows: Every CC member has one thumb up/down
> vote per LoI and if more than 50% of all (handed in) thumbs show up, you
> are accepted for stage 2.
> Just to make this clear, one example:
>
> -> CC has 16 members listed (https://wiki.osgeo.org/wiki/
> Conference_Committee)
>
> -> 13 of them vote on your LoI
>
> -> if you receive at least 7 "thumbs up", you are in!
>
>
> Happy to receive your LoI's soon, if anything is not clear, don't hesitate
> to ask!
>
> Till
>
>
>
>
>
>
>
> -------- Weitergeleitete Nachricht --------
> Betreff: Request for Proposals "FOSS4G 2019"
> Datum: Fri, 8 Sep 2017 13:51:53 +0200
> Von: Till Adams <till.adams at fossgis.de> <till.adams at fossgis.de>
> An: conference <conference_dev at lists.osgeo.org>
> <conference_dev at lists.osgeo.org>, discuss at lists.osgeo.org
> <discuss at lists.osgeo.org> <discuss at lists.osgeo.org>
>
> Dear Community!
>
> Today and with this email OSGeo's Conference Committee (CC) publishes
> the "call for proposals" for our global FOSS4G event in 2019. As you all
> know, it is likely that FOSS4G 2019 will take place in Europe.
>
> If you/your team is interested to participate, please have a deep look
> onto our 2019 RfP WIKI page [1].
>
> Please especially internalize the time schedule and ensure that at least
> *one* member of your team signs on OSGeo's conference mailing list [2].
> This list is the central communication platform that will be used
> through the whole RFP process.
>
> For the first stage, we expect a letter of intent (LoI) from every
> bidding team (see section on WIKI page [1] and the appropriate section
> in the RFP document [3]). The deadline for LoI's is september 29th 2017.
>
> In case of any questions at any time, you may consult CC's mailing list.
> Also scroll through the OSGeo-WIKI, you'll find tons of information on
> past RFP processes - regarding what others did might be very helpful.
>
> One last important information:
>
> While finalizing the RFP document for 2019 we recognized, that there is
> an open motion in CC, that probably will lead to a change in the voting
> meachanism on LoI's. This motion ends today, so it overlaps unluckily
> with the start of the RFP process.
> The *old* voting mechanism, as described in the RFP-document [3],
> determines that every CC member has one vote and that all LoI's with a
> minimum of 3 votes pass to stage 2.
> It is likely that we will change this to a "thumbs up/thumbs down"-vote.
> This means, that every member of CC votes on every LoI. LoI's that
> receive more than 50% of "thumbs up"-votes will pass stage 1 and are
> then requested to prepare a full proposal.
> !! Please also note, that this motion only aims on the voting mechanism
> for stage 1 and does not touch the final decision process !!
>
>
> Before I leave you alone with all your work to be done, I can say the
> following: Having passed the full process on my own recently, I can
> really encourage you to participate. Organizing a global FOSS4G is
> probably *some* work, but mostly it is fun! So, don't hesitate, let
> become your dream of a FOSS4G in your city true and make the barkeepers
> in your town happy ;-) !
>
> So go ahead and have fun!
>
> Till (on behalf of OSGeo's Conference Commttee)
>
>
> [1] https://wiki.osgeo.org/wiki/FOSS4G_2019_Bid_Process
> [2] https://lists.osgeo.org/listinfo/conference_dev
> [3]https://svn.osgeo.org/osgeo/foss4g/rfp/2019/FOSS4G2019-request-for-proposal.pdf
>
>
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>
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