[OSGeo-Conf] travel grant program, FOSS4G SotM Oceania

[Steven Feldman]

A couple of thoughts from me (currently in the weeds of the TGP for the main FOSS4G and also based on last year’s TGP)

You will only have limited funding from OSGeo and should seek to raise at least half of your TGP funds from a delegate donation on registration or an optional levy from sponsors or a crowdfund campaign from the wider community who may want to support people attending your conference
We have taken the view that grant recipients must have “skin in the game” so we do not seek to cover the full cost of someone getting to the event. But by providing some funds and a free pass  to the event we are probably covering half of the expenses. This enables us to spread the limited grant funding further to reach more people.
We only pay the grants when people arrive at the event to ensure that we do not have “no shows”

Good luck and don’t hesitate to ask for help/advice
______
Steven


> On 30 Apr 2018, at 07:41, adam steer <adam.d.steer at gmail.com> wrote:
> 
> g’day conference_dev
> 
> We are in the process of setting up a joint FOSS4G and State of the Map conference for the Oceania region in November this year.
> 
> I’m writing to ask if, and how we could utilise the OSgeo travel grant program.
> 
> We would love to support attendees from remote Australian communities; and further afield (pacific islands/rest of Oceania). We’ve proposed a ‘good mojo’ contribution for conference sponsors, which is specifically targeted at assisting with travel and measures to help a diverse audience to attend (on top of aiming for some funding from general sponsorship and ticket sales).
> 
> However, we have no idea if that will raise enough to get anyone to the conference - and accessing the OSgeo program would help provide some certainty about how many people we could help with travel and registration.
> 
> Also, we would appreciate advice on how many travel grants are a good number to offer for a regional conference (we forecast for 150-200 attendees at the moment).
> 
> Your thoughts appreciated!
> 
> Adam
> (sponsorship lead)
> (cc John Bryant and Alex Leith, conference co-chairs)
> 
> -- 
> Adam Steer
> https://www.researchgate.net/profile/Adam_Steer <https://www.researchgate.net/profile/Adam_Steer>
> http://au.linkedin.com/in/adamsteer <http://au.linkedin.com/in/adamsteer>
> http://orcid.org/0000-0003-0046-7236 <http://orcid.org/0000-0003-0046-7236>
> +61 427 091 712
> skype: adam.d.steer
> tweet: @adamdsteer
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