[OSGeo-Conf] *IMPORTANT* Upcoming tasks for *RfP 2021*

[Till Adams]

Dear Eli,


thanks for your reply. I can lead the RfP. I already did the kickoff and
scheduled my times around - if someone lese wants to, go ahead,
otherwise I can mange it ;-)

Till


Am 01.08.19 um 00:43 schrieb Eli Adam:
> On Tue, Jul 23, 2019 at 11:58 PM Till Adams <till.adams at fossgis.de> wrote:
>> Dear Conference Committee,
>>
>> as you have seen, I started an early preparation of the Call for
>> location for 2021 [1], but time is running and we are not too far from
>> releasing it.
>>
> Nice start.  Do you want to lead this RFP or are you open to others
> leading it?  Is anyone interested in leading this?
>
>> Connected to this, I have the followinfg issues:
>>
>> 1. If you have any issues regarding the time schedule, please stand up
>> until *monday, 29th of July*.
>>
> Looks good to me.  Opinions outside of Europe and North America could
> be useful too.
>
>> 2. There was a discussion on who is an official voting member of OSGeo's
>> CC and what happens to those, that do not vote. For this year, I propose
>> the following:
>>
>>   2.a. I write an email to all listed members of the committee [2] once
>> we agreed on the time schedule and ask everyone whether they will
>> participate in the 2021 election. Anyone who does not respond at least
>> to another inquiry will be excluded from the electoral process and
>> deleted from the 2021 voters list in [1].
>>
>>   2.b. Everybody who agrees to vote but then does not do so without a
>> valid reason or who does not react at all should explain why still being
>> listed as a member of the committee or will be asked to resign.
>>
> In any case, the process has to proceed so I defer to either the chair
> or the person running the process this year.
>
> To committee members: LOOK ALIVE!  This is the thing that this
> committee does.  Engage and let Till know that his emails aren't
> disappearing into nowhere.
>
>
>> 3. There have been some issues discussed on this list on how to change
>> the RfP document or for adding missing points. For this, we still have
>> some time, but ....
>>
>> ... following discussions on email lists is always a difficult matter.
>> So, I created a sub-chapter on CC's WIKI page here [3]. Please feel free
>> to add your points, that should be added to the RfP document [4] until
>> *7th of August*.
>>
>> !Please keep your points short and concisely! and please only add
>> realistic points (e.g. having a conference in "other regions" and
>> disallow travel by airplane is ethically cool, but not realistic ;-)).
>>
>> Afterwards I will call for a vote on the listed points, the points that
>> pass will be added to the RfP  for 2021.
>>
> Scanning the cookbook [5] for all the draft sections could be a way to
> get ideas, [5] https://wiki.osgeo.org/wiki/FOSS4G_Handbook
>
>> 4. Finally we need someone who takes care about adding the new points to
>> RfP, finalize it and put it into the appropriate place for the 2021
>> call. Please stand up.
>>
> I'm willing to handle the SVN side of things for anyone doing the
> edits and work.  I can also help anyone learn to use SVN or get access
> to have rights to make commits.
>
> Best regards, Eli
>
>> So far & kind regards from hot and sunny Bonn,
>>
>> Till
>>
>>
>> [1] https://wiki.osgeo.org/wiki/FOSS4G_2021_Bid_Process
>>
>> [2] https://wiki.osgeo.org/wiki/Conference_Committee#Current_Members
>>
>> [3]
>> https://wiki.osgeo.org/wiki/Conference_Committee#Changes_in_RfP_Document_for_2021
>>
>> [4]
>> https://svn.osgeo.org/osgeo/foss4g/rfp/2020/FOSS4G2020-request-for-proposal.pdf
>>
>  [5] https://wiki.osgeo.org/wiki/FOSS4G_Handbook
>
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