[OSGeo-Conf] Asking for help setting up foss4g-na TGP

Jody Garnett jody.garnett at gmail.com
Tue Mar 5 10:14:29 PST 2019

That is indeed where I started, and have provided feedback on the cookbook

- What I am looking for is the partnership between LOC and Conference
committee to work on criteria and get that initial form together. I figure
it would go better with experience...
- I can field 3 people from LOC/Volunteers, looking for 2 from conference
committee to get us to that 4-5 number.
- Thank you for your offer to assist Steven we will very much take you up
on it. Is there North American member of the conference committee you
suggest I reach out to directly?

The rest can wait a few days since the important thing is to publish the
TGP and be in a position to seek additional sponsors as organizations ask.
Jody Garnett

On Tue, 5 Mar 2019 at 05:46, Steven Feldman <shfeldman at gmail.com> wrote:

> Hi Jody
> In advance of the notification of the application for TGP support for
> regional events by Till let me provide some help omn the process.
> Your starting point should be the TGP Cookbook
> https://wiki.osgeo.org/wiki/FOSS4G_Travel_Grant_Programme_Cookbook#Running_a_TGP
> Quick version
>    1. Work out your criteria (you need to have some criteria to thin down
>    the number of applications which will inevitably exceed the funds
>    available). e.g. if you only have 8 or 10 grants available and you get over
>    100 applications you need to have a quick and simple way to get the list
>    down to 30 or 40 otherwise the work load on your team reading through all
>    of the applications and trying to choose the best 10 will be unsustainable
>    2. Build those criteria into the application form (it’s easy to clone
>    the Google Form that we created) in a way that lets you easily filter out
>    non compliant or low priority applications quickly. Make sure that the
>    intro text to the form clearly explains your criteria, processes and any
>    conditions
>    3. Publish a page on OSGeo.org like
>    https://www.osgeo.org/foundation-news/foss4g-2018-travel-grant-programme/ and
>    add a link to it in the 2019 section on
>    https://www.osgeo.org/initiatives/foss4g-travel-grant-program/
>       1. Make sure your TGP is widely advertised to reach targets who
>       maybe aren’t on our normal channels
>    4. For a regional programme I would suggest that a team of 4-5 people
>    would be plenty.
>       1. 4 voters should be enough to provide balance. it’s important
>       that the selectors understand (and hopefully support) the selection criteria
>       2. One person will need to coordinate the process and issue the
>       blind selection sheets to the selectors, they need not necessarily be a
>       voter (perhaps a volunteer from the CC?)
>       3. You will need one member of the team to handle communications
>       with applicants (Success, stand-by, sorry) and ongoing questions from the
>       grantees (there will be plenty)
>       4. You will need someone to organise the financial disbursements
>       (whether they are in advance or at the event) - this could be the finance
>       person within the LOC
> It would be great if one of the North American members of CC could
> volunteer to help you get a TGP set up or one of the people who
> participated in the selections for 2017 or 2018. If none of those are
> available I will try to help you.
> ______
> Steven
> Unusual maps in strange places -  mappery.org
> Subscribe to my weekly “Maps in the Wild <http://eepurl.com/dKStT-/>”
> newsletter
> On 4 Mar 2019, at 19:23, Jody Garnett <jody.garnett at gmail.com> wrote:
> I am afraid my last email focused a bit too much on the application
> process which I did not realize is not yet approved by the committee for
> 2019.
> What I really need is assistance setting up a travel-grant-program in the
> short term, getting it on the website, and marshalling interested selection
> volunteers through a fair/balanced review process.
> I am seeking 2-3 experienced folks from the conference committee to join a
> similar number for the foss4g-na LOC.
> To be clear we can start a TGP with the budget project we have in hand and
> increase the number of awards if the event is successful in applying to the
> OSGeo program.
> --
> Jody Garnett
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