[OSGeo-Conf] Need to define rules for %age of backflow of FOSS4G surplus

[Till Adams]

Dear conference committee,

you know, that surplus of FOSS4G's is one of the major source of income
of OSGeo. The upcoming two events are good examples, that we need a
binding and general rule about "what happens with a potential surplus of
a FOSS4G": Calgary did not claim for seed money and explained to
transfer back "at least 50%", Buenes Aires recently requested for seed
money and mentioned a transfer back of 30% in their bid (Steven asked
about that during the RfP).

On our last board meeting, we discussed the request from Buenes Aires
regarding seed money. I know, there is a general rule, that says, that
if a LOC of a FOSS4G requests for seed money, that we as an organisation
expect, that at least 85% of the potential surplus goes back to OSGeo.
This rule is AFAIK written in the "FOSS4G cookbook" but in the WIKI
still marked as "draft" [1].

So, in my eyes, we need to approve this rule and make it binding for
future bids. Also, there is no rule about the surplus going back to
OSGeo, if teams do *not* request for seed money. I think we should need
to define a rule here also.


Any thoughts?

Till



[1] https://wiki.osgeo.org/index.php?title=FOSS4G_Handbook#Finances