[OSGeo-Conf] Proposal to subscribe to an email platform for all of OSGeo committees

[Steven Feldman]

I have been talking with Malena about a replacement for our MailChimp account for FOSS4G. 

Our current subscription is paused as it was costing us about $100 per month for 10-15k contacts even though we weren’t sending emails, we can restart the account whenever we need to and start paying the bill again.

We have been looking at lower cost ways to send bulk emails to potential delegates for FOSS4G and based on some recommendations and reviews we think Sendy.co <http://sendy.co/> would work for us. If anyone has experience of Sendy please chip in now with your views. There is a one time cost of $59 for a Sendy license which we would need to install on our own server and then a cost of $1 per 10k emails for the Amazon SE <https://aws.amazon.com/ses/pricing/>S mail service plus a bit more for attachments.

If we sent up to 100k emails per month (10 campaigns to 10k contacts) with a few graphics our costs would be about $25 per month which is a fraction of the costs with MailChimp.

I propose that OSGeo purchases a Sendy license, sets up the self hosted service on our infrastructure and signs up for the Amazon Simple Email Service. We should set this up in a way that allows our Marketing Committee, Regional FOSS4Gs and other groups to have access to the service for managing and sharing (with appropriate privacy controls) mailing lists. This would provide continuity from year to year for our events organisers and could also form the basis for an ongoing dialogue with sponsors

Malena and Maria are keen to move our contacts out of MailChimp and to get started mailing people re FOSS4G2021 as soon as possible.

Cheers
______
Steven

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