[OSGeo-Conf] [Conference-europe] FOSS4G Europe 2026 orga topics

[Tõnis Kärdi]

Gérald, Jáchym, Jeroen, Luca are noted down [1]

 > Do we run some kind of lessons learned to make sure the upcoming
 > conference(s) can improve on what could have been done better? I
 > really liked the conference, and it also showed that some aspects
 > of organising that many of us take for granted after many
 > previous conferences could still be missed.

Jeroen, I'm answering on the list so maybe somebody else who wants to 
chime in on the topic can do so too. What I did after Tartu 2024 was to 
write a conclusion on the wiki [2] but mainly this touched budgeting and 
some of the things the Tartu LOC felt iffy about (e.g 
registration/capacity issues, discusses lunching). I would suggest Marko 
to write down something on the topics he feels that should be thought 
about, or what he feels that are important to keep in mind.

I cannot find it know but I think I have seen other lessons learnt docs 
on the wiki too. But rather as an all-encompassing long descriptive 
text, maybe we should instead start a location-independent checklist (if 
there is none?) which could help future organizers understand better 
what things (and when) need to be done, and their priorities: e.g. what 
are tasks that need to be accomplished half a year before, what work 
should start then. And leading this up to the very conf days like "check 
that PCs and projectors are working correctly an evening before", and 
other absolutely trivial things that would help to draw up e.g. 
volunteer schedules.

This might be overachieving but running a 400+ participant event for the 
first time can really be full of surprises :D

all the best,
t;

[1] - 
https://git.osgeo.org/gitea/foss4g-europe/foss4g-europe-2026/src/branch/main/orga/voting-members.md
[2] - https://wiki.osgeo.org/wiki/FOSS4G-Europe-2024#Wrap-up


On 22.07.25 17:26, Jeroen Ticheler wrote:
> Hi Tõnis,
> Count me in on voting too!
> 
> Do we run some kind of lessons learned to make sure the upcoming conference(s) can improve on what could have been done better? I really liked the conference, and it also showed that some aspects of organising that many of us take for granted after many previous conferences could still be missed.
> 
> Let me know. I found it early days to start listing those in public since Marko and the whole supporting team put so much energy and joy into the event!
> 
> Cheers,
> Jeroen
> 
>> On 20 Jul 2025, at 12:40, Tõnis Kärdi via Conference-Europe <conference-europe at lists.osgeo.org> wrote:
>>
>> Hey all,
>>
>> with FOSS4G Europe 2025 slowly winding to an end in Mostar it is the perfectest time to start planning for our next European regional gathering.
>>
>> The audience here is the Conference Europe Committee [1], but I'm cc-ing also the global conference-dev so we are on the same page and function in an open and transparent manner.
>>
>> The first topic is: looking back at the BoF session there were quite many interested parties which means we (might) have to do a vote amongst the Conference Europe Committee members to establish the preferences. Since we don't have a fixed voting procedure I would like to suggest the following:
>>
>> - if you are a Conference Europe committee member and would like to participate in the vote (end of September), let me know
>> - let's discuss the voting procedure itself later on if it becomes apparent that we really need it
>>
>> If you feel this is not ok, please raise your concerns here.
>>
>> The second topic: I've prepared the call for venue wiki page [2] and would appreciate feedback on it. As discussed during the BoF in Mostar last Wednesday, we would like to have the announcement out on August 1
>>
>> All the best (still) from Mostar,
>> t;
>>
>>
>> [1] - https://wiki.osgeo.org/wiki/Conference-Europe
>> [2] - https://wiki.osgeo.org/wiki/Conference-Europe-2026
>>
>> -- 
>> @tkardi
>> _______________________________________________
>> Conference-Europe mailing list
>> Conference-Europe at lists.osgeo.org
>> https://lists.osgeo.org/mailman/listinfo/conference-europe
> 

-- 
@tkardi