[OSGeo-Conf] FOSS4G2027 bid process stage two: questions time

[Alex Leith]

Hey Folks

I have a few suggestions:

   - From our experience, we have about 1/3 registrations in our early bird
   phase, 1/3 in our mid phase, and 1/3 late
   - That is also to say, that I strongly recommend three tiers of tickets,
   early (or super early), regular (early) and late (regular). Essentially, a
   strong incentive to register early
   - We had two types of cheap tickets, "student" and also "community
   contributor". The first is self-explanatory, the second required a brief
   justification, but we didn't police it.
   - I agree with Paul that AV is important, and can be expensive, and that
   ensuring that recordings (and hybrid/broadcast) works well may cost extra
   - Some expenses are missing, for example, the dinner, the icebreaker,
   geochicas, b2b, any breakfast events (women in geo, for example).

I think the budget needs more work.

I would be happy to share our budget and actuals spreadsheets from
Auckland, noting that our attendance was only 400, they should be still a
good benchmark.

Kind regards,

On Thu, 19 Mar 2026 at 00:27, Paul Ramsey via Conference_dev <
conference_dev at lists.osgeo.org> wrote:

> Thanks Vasile,
>
> On the budget I am little surprised to see almost no expense lines outside
> of the venue and A/V. And the A/V seems quite low given (as noted in the
> bid) the generally high cost of doing video capture at professional quality
> over multiple tracks of a conference like this. I am please to see the
> discount registration fee is set above the fixed costs per delegate, but I
> do not see a student fee? They usually end up less than cost, so must be
> managed a little during registration (can’t have too many).
>
> The conference venue fee seems to include lunch, but not any
> morning/breakfast beverage service?
>
> Thanks
>
> P
>
> > On Mar 17, 2026, at 1:56 AM, Vasile Craciunescu via Conference_dev <
> conference_dev at lists.osgeo.org> wrote:
> >
> > Dear all,
> >
> > The full proposal for hosting FOSS4G 2027 [1] has been received on time
> from the Bristol LOC. Many thanks to the team for submitting such a strong
> proposal, we truly appreciate your effort.
> >
> > We now move to the next step of the process: reviewing the proposal
> [2][3], posting questions on the wiki [4] and announcing them on the
> mailing list before March 24. Thank you in advance for your engagement in
> this process.
> >
> > Warm regards,
> > Vasile & Msilikale
> >
> > Conference Committee Co-chairs
> >
> >
> > P.S. Luca, can you please help us to move the documents to SVN?
> >
> >
> > [1]
> https://wiki.osgeo.org/wiki/FOSS4G_2027_Bid_Process#Bid_Process_Stage_Two
> >
> > [2]
> https://drive.google.com/file/d/1NHJ6atOvxglOwj3pHqY4v9P70ihMir6m/view
> >
> > [3]
> https://docs.google.com/spreadsheets/d/1fAySYKWpWXtmofPH4SnYENrjOZj7znRxTdJxPOPE_t0/edit?gid=1586386022#gid=1586386022
> >
> > [4] https://wiki.osgeo.org/wiki/Q%26A_Stage_2_Bristol
> >
> > _______________________________________________
> > Conference_dev mailing list
> > Conference_dev at lists.osgeo.org
> > https://lists.osgeo.org/mailman/listinfo/conference_dev
>
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>


-- 
*Alex Leith*
m: +61 419 189 050
https://auspatious.com
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