<html><head></head><body style="word-wrap: break-word; -webkit-nbsp-mode: space; -webkit-line-break: after-white-space; ">In any organisation the board or top management team needs to maintain an overview of major financial commitments and risks. <div><br></div><div>Perhaps the solution to this discussion would be for the Conference team to continue to review the submissions for the international event (and possibly any regional events that seek financial support or that potentially clash with other events) and make a recommendation to the OSGeo Board for ratification. The board could provide guidance on any criteria (financial, location, experience) that they would like to see incorporated into the Conference group's recommendation.</div><div><br></div><div>There is (should be) a board member assigned to the LOC for any conference backed by OSGeo and that member can report into the board to provide regular updates on budget etc.</div><div><br></div><div>The UK LOC are committed to capturing as much as possible of their experience of organising FOSS4G 2013 to incorporate into the Cookbook</div><div>
<span class="Apple-style-span" style="border-collapse: separate; color: rgb(0, 0, 0); font-family: Helvetica; font-style: normal; font-variant: normal; font-weight: normal; letter-spacing: normal; line-height: normal; orphans: 2; text-align: auto; text-indent: 0px; text-transform: none; white-space: normal; widows: 2; word-spacing: 0px; -webkit-border-horizontal-spacing: 0px; -webkit-border-vertical-spacing: 0px; -webkit-text-decorations-in-effect: none; -webkit-text-size-adjust: auto; -webkit-text-stroke-width: 0px; font-size: medium; "><span class="Apple-style-span" style="border-collapse: separate; color: rgb(0, 0, 0); font-family: Helvetica; font-style: normal; font-variant: normal; font-weight: normal; letter-spacing: normal; line-height: normal; orphans: 2; text-indent: 0px; text-transform: none; white-space: normal; widows: 2; word-spacing: 0px; -webkit-border-horizontal-spacing: 0px; -webkit-border-vertical-spacing: 0px; -webkit-text-decorations-in-effect: none; -webkit-text-size-adjust: auto; -webkit-text-stroke-width: 0px; font-size: medium; "><div style="word-wrap: break-word; -webkit-nbsp-mode: space; -webkit-line-break: after-white-space; "><div><font color="#999999">_____________________</font><br><div class="moz-signature"><div class="moz-signature"><div class="moz-signature"><div class="moz-signature"><div class="moz-signature"><div class="moz-signature"><font color="#999999" face="Helvetica, Arial, sans-serif"><font color="#999999"><b><br>Steven Feldman</b></font><br>_____________________<br><br></font></div></div></div></div></div></div></div></div></span></span>
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<br><div><div>On 18 Aug 2012, at 06:56, Cameron Shorter wrote:</div><br class="Apple-interchange-newline"><blockquote type="cite">
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<div class="moz-cite-prefix">Matthew, I think that you are on the
right track here.<br>
We should ensure there is an expectation that if volunteers step
up and help you get your conference going, then at some point you
will give back in a similar way, maybe afterwards to another
conference.<br>
This should be matched by ensuring the process to contribute is
not seen as daunting, and there is a clear path for people to get
involved. Very often the most effective contributors are people
who start an email by saying something like:<br>
"I am a simple community member at large who enjoyed the Denver
conference. ..."<br>
<br>
On 18/08/2012 6:54 AM, Matthew Syphus wrote:<br>
</div>
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<div class="WordSection1"><p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial","sans-serif";color:#1F497D">The
point would be to generate an open (even written)
expectation that the help afforded will go both ways. The
local/regional entity knows it going in and OSGeo has a
specific group (not person) to call on to help with FOSS4G
tasks, (as well as public community requests). Yes, it
rests mostly on personal feeling of obligation. No, there
is no OSGeo retribution (except perhaps for future event
sponsoring). Some individuals will not participate, for
reasons good or bad, but I think the net effect is that more
people would end up helping FOSS4G. (Y was expected, X
never happened, Y-X >= 0.)<o:p></o:p></span></p><p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial","sans-serif";color:#1F497D"><o:p> </o:p></span></p><p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial","sans-serif";color:#1F497D">By
volunteer I mean:<o:p></o:p></span></p><p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial","sans-serif";color:#1F497D">Unpaid<o:p></o:p></span></p><p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial","sans-serif";color:#1F497D">Individual
decides precisely what they can/will do<o:p></o:p></span></p><p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial","sans-serif";color:#1F497D">No
single individual is assigned a specific job<o:p></o:p></span></p><p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial","sans-serif";color:#1F497D">No
individual has a specific time requirement<o:p></o:p></span></p><p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial","sans-serif";color:#1F497D">No
legal enforcement<o:p></o:p></span></p><p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial","sans-serif";color:#1F497D"><o:p> </o:p></span></p><p class="MsoNormal"><b><span style="font-size:10.0pt;font-family:"Tahoma","sans-serif"">From:</span></b><span style="font-size:10.0pt;font-family:"Tahoma","sans-serif"">
<a class="moz-txt-link-abbreviated" href="mailto:david.bitner@gmail.com">david.bitner@gmail.com</a> [<a class="moz-txt-link-freetext" href="mailto:david.bitner@gmail.com">mailto:david.bitner@gmail.com</a>] <b>On
Behalf Of </b>David William Bitner<br>
<b>Sent:</b> Friday, August 17, 2012 2:27 PM<br>
<b>To:</b> Matthew Syphus<br>
<b>Cc:</b> Cameron Shorter; Frank Warmerdam;
<a class="moz-txt-link-abbreviated" href="mailto:conference_dev@lists.osgeo.org">conference_dev@lists.osgeo.org</a><br>
<b>Subject:</b> Re: [OSGeo-Conf] Analysing the downfall of
FOSS4G 2011<o:p></o:p></span></p><p class="MsoNormal"><o:p> </o:p></p><p class="MsoNormal" style="margin-bottom:12.0pt"><o:p> </o:p></p>
<div><p class="MsoNormal">On Fri, Aug 17, 2012 at 3:12 PM, Matthew
Syphus <<a moz-do-not-send="true" href="mailto:MSyphus@lhtac.org" target="_blank">MSyphus@lhtac.org</a>>
wrote:<o:p></o:p></p><p class="MsoNormal" style="margin-bottom:12.0pt">Cameron,<br>
<br>
I am a simple community member at large who enjoyed the
Denver<br>
conference. I like your perspective regarding more
volunteers as a<br>
result of helping smaller events. My thought is: can you
add some sort<br>
of volunteer requirement as a condition of having OSGeo help
with an<br>
event?<o:p></o:p></p>
<div><p class="MsoNormal"><o:p> </o:p></p>
</div>
<div><p class="MsoNormal">You can never categorically count on
volunteer effort in the future. "volunteer requirement" is
an oxymoron. I don't say this to be flippant, but as
someone who has worked for many years with volunteer
communities. Volunteers in any group come and go, I have
often seen some of the most dedicated volunteers in a
group simply drop off the face of the planet because they
got burnt out, had personal issues, or even just that they
got bored or found something else they thought was more
worth their time. We should certainly do everything we can
to encourage those with experience to hang around and to
share their experience forward, but it is simply not
practical to establish this as a hard expectation.<o:p></o:p></p>
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<br>
<br>
<pre class="moz-signature" cols="72">--
Cameron Shorter
Geospatial Solutions Manager
Tel: +61 (0)2 8570 5050
Mob: +61 (0)419 142 254
Think Globally, Fix Locally
Geospatial Solutions enhanced with Open Standards and Open Source
<a class="moz-txt-link-freetext" href="http://www.lisasoft.com/">http://www.lisasoft.com</a>
</pre>
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