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Hi Sanghee,<br>
Thank you for your proposal, and I'm delighted to see Korea
submitting a proposal for FOSS4G. There are a few areas that makes
me feel positive about a response from Korea:<br>
<br>
1. I have been impressed with you Sanghee personally, with regards
to your commitment and initiative. Chairing a FOSS4G is a
significant amount of work, and requires some hard decisions. You
will need to be strong enough to say "NO" to a lot of people who
will have valid reasons as to why they should have a discount or
something for free.<br>
<br>
2. Korea has run regional foss4g events before, and that will
provide valuable experience and contacts.<br>
<br>
However, having said that, I'm concerned about assumptions of
attendee profile, which will have an impact on the budget.<br>
<br>
In particular, In your organisor minds, I suggest that you should
consider "FOSS4G Korea" to be a Regional Conference, which has the
added prestige of holding the OSGeo board meeting, and attracts a
handful of international attendees, rather than an International
conference which attracts lots of local attendees.<br>
<br>
We learned this lesson the hard way at FOSS4G - Sydney, where we
discovered that less than half our attendees were international. In
particular, the majority of attendees we expected to come from
Europe didn't turn up. Anecdotally, we heard that Europeans were
saving their money for FOSS4G Barcelona the following year. And that
was before the successful FOSS4G-NA and FOSS4G-Europe to compete
with.<br>
<br>
Also, be very mindful of the lessons learned from FOSS4G
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Beijing [1], which was cancelled.<br>
<br>
I suggest that your conservative break even version of the budget
should assume that you will only get a few attendees from Europe /
North America - maybe 30 to 50. I'd assume that 80% to 90% of
attendees come from Asia, and as such, you should make sure that
these attendees can cover the costs of the conference.<br>
I am very nervous of the "Half price for low income countries"
clause, as I suspect that these half price tickets would constitute
the majority of attendees. If you do indeed want to keep the price
down, I suggest considering:<br>
a. Cut costs (use a cheap venue such as a University)<br>
b. Profile where you expect attendees to come from, and make sure
the local Asian attendees (say 80%) will cover conference costs.<br>
c. Make sure any half price clauses, if included, will result in a
profit if 80% of attendees are paying half price.<br>
<br>
Note also, there will be a perception from rich countries that they
are paying to subsidize local attendees, as well as paying
international air fairs, which will leave a bad taste, and may
result in even less international attendance.<br>
<br>
I'm not sure how many people an Asian conference would attract, but
I wouldn't be surprised if it were 300 instead of 450. I'd suggest
considering a revised budget which considers a very conservative
number of attendees.<br>
<br>
[1] <a class="moz-txt-link-freetext" href="http://wiki.osgeo.org/wiki/FOSS4G_2012_Lessons_Learned">http://wiki.osgeo.org/wiki/FOSS4G_2012_Lessons_Learned</a><br>
<br>
<div class="moz-cite-prefix">On 29/04/2014 3:45 am, Sanghee Shin
wrote:<br>
</div>
<blockquote
cite="mid:1B495198-3C5F-4022-8DE4-9A0AADA11818@gaia3d.com"
type="cite">
<pre wrap="">Dear FOSS4G Selection Committee,
On behalf of LOC, it's my great honor and pleasure to submit this final proposal for hosting FOSS4G 2015 in Seoul, Korea.
Please note that some major changes has been made including venue, dates and co-organizer from our first LOI.
I attached final proposals and budget estimation here. However I'd like to give you an executive summary as follows:
1. Venue : Seoul COEX
2. Preferred Dates : 14th Sep to 19th Sep, 2015.
3. Regular registration fee : KRW 500,000(USD 455) including VAT
4. Will organize 'FOSS4G Asia Special Session'
5. Want to introduce 'Half for low-income countries scheme'. For details, see page 24 in the proposal. Need talks with OSGeo board.
We are ready to answer to your questions about our proposal. Let's start the talks.
Thanks and regards,
Sanghee
---
Shin, Sanghee
Gaia3D, Inc. - Helping Earth Sustainable
<a class="moz-txt-link-freetext" href="http://www.gaia3d.com">http://www.gaia3d.com</a>
Tel : +82-(0)2-3397-3475
Fax : +82-(0)2-3397-3478
</pre>
<br>
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</blockquote>
<br>
<pre class="moz-signature" cols="72">--
Cameron Shorter,
Software and Data Solutions Manager
LISAsoft
Suite 112, Jones Bay Wharf,
26 - 32 Pirrama Rd, Pyrmont NSW 2009
P +61 2 9009 5000, W <a class="moz-txt-link-abbreviated" href="http://www.lisasoft.com">www.lisasoft.com</a>, F +61 2 9009 5099</pre>
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