<div dir="ltr"><div class="gmail_default"><div class="gmail_default" style="font-family:tahoma,sans-serif;font-size:12.8px">Steven:</div><div class="gmail_default" style="font-family:tahoma,sans-serif;font-size:12.8px">Thanks for revising spreadsheet based on the input you've received. Just to address the points that Robert and David have raised vis a vis our workshop pricing and the PCO and associated costs.</div><div class="gmail_default" style="font-family:tahoma,sans-serif;font-size:12.8px"><br></div><div class="gmail_default" style=""><font face="tahoma, sans-serif"><span style="font-size:12.8px">1. YES, our workshop costs are $100/day. We believe it is important to give attendees the option of having the right number of workshops that fits their schedule (i.e., Monday </span><i style="font-size:12.8px">and </i><span style="font-size:12.8px">Tuesday; Tuesday only). That is why our workshop pricing is itemized. That said, it is a good idea to have a bundled and discounted workshop price along with the main conference and we will strongly consider that if we are chosen.</span></font></div><div class="gmail_default" style=""><font face="tahoma, sans-serif"><span style="font-size:12.8px"><br></span><font style="font-size:12.8px">2. YES, we did not include an original, itemized line item for our PCO and our PCO was embedded in the $149K "Production" line item. Based on a question, we presented the $60K PCO price separately. Our $60K PCO price is <i>all inclusive </i>and like Philadelphia includes marketing support and other labor activities. We did our research and this pricing is comfortably consistent with successful previous global North American events. </font><span id="docs-internal-guid-a3832ee6-ded2-cb02-8de8-a0da94e0b690" style="font-size:12.8px"><span style="font-size:12.6667px;vertical-align:baseline;white-space:pre-wrap">And, as shown throughout the proposal process, our full BLOC is prepared to be energetically involved in producing the conference.</span></span></font></div><div class="gmail_default" style=""><font face="tahoma, sans-serif"><span style="font-size:12.6667px;white-space:pre-wrap"><br></span></font><span style="font-family:tahoma,sans-serif;font-size:12.8px">Boston's PCO approach is different than both Philadelphia's and Ottawa's. We were approached by Location Tech, heard their pitch, and selected a PCO partner that did not require branding and who we felt would best reflect the BLOC's vision for the conference. We consciously gave up the underwriting that Location Tech generously offered and instead chose the formula that has worked for previous FOSS4G global conferences with OSGeo and the LOC directly partnering and sharing risks and rewards. And very importantly, we wanted some of the rewards (i.e., the 20%, or $20k of profits, whichever is smaller) to be reinvested in further building the Boston community through a new OSGeo Chapter.</span><br></div><div class="gmail_default" style=""><span style="font-family:tahoma,sans-serif;font-size:12.8px"><br></span></div></div><div class="gmail_default"><div class="gmail_default" style=""><span style="font-family:tahoma,sans-serif;font-size:12.8px">3. While the spreadsheet is incredibly helpful and I presume will be very valuable to the selection committee there is agreement across all three teams that it does not reflect a pure apples-to-apples comparison. Some significant things differ including:</span><br><ul><li><span style="font-family:tahoma,sans-serif;font-size:12.8px">The anticipated attendance in each city</span><br></li><li><span style="font-family:tahoma,sans-serif;font-size:12.8px">The PCO approach and underwriting</span><br></li><li><span style="font-family:tahoma,sans-serif;font-size:12.8px">The allocation approach for profits</span><br></li></ul></div><span style="font-family:tahoma,sans-serif;font-size:12.8px">This is fine and appropriate as the proposals do reflect a variety of legitimate approaches. It just means the numbers in the spreadsheet need to be reviewed with an eye to some of the fundamental choices the committee faces, not just the numbers in the grid.</span><br><blockquote style="font-family:arial,sans-serif;font-size:12.8px;margin:0px 0px 0px 40px;border:none;padding:0px"><div class="gmail_default"><font face="tahoma, sans-serif"><br></font></div></blockquote><font face="tahoma, sans-serif" style="font-family:tahoma,sans-serif;font-size:12.8px"><div class="gmail_default" style="display:inline">Thanks again for pulling the material together and giving us an opportunity to better explain our proposals. And best of luck in your deliberations and voting.</div></font><div style="font-family:arial,sans-serif;font-size:12.8px"><font face="tahoma, sans-serif"><div class="gmail_default" style="display:inline"><br></div></font></div><div style="font-family:arial,sans-serif;font-size:12.8px"><font face="tahoma, sans-serif"><div class="gmail_default" style="display:inline">MT & the BLOC</div></font></div></div></div><div class="gmail_extra"><br><div class="gmail_quote">On Fri, Nov 6, 2015 at 2:04 PM, Dave McIlhagga <span dir="ltr"><<a href="mailto:dmcilhagga@mapsherpa.com" target="_blank">dmcilhagga@mapsherpa.com</a>></span> wrote:<br><blockquote class="gmail_quote" style="margin:0 0 0 .8ex;border-left:1px #ccc solid;padding-left:1ex"><div style="word-wrap:break-word"><div>Steven,</div><div><br></div><div>Some additions from Ottawa:</div><div><br></div><div>Room Rates - Because we are not tied into a particular hotel, and the event is right downtown - attendees would have flexibility on where to stay. Ottawa rates at the high end for that time of year would be about $175 per night, with many reasonable options available in the $100-$150 range.</div><div><br></div><div>I’d echo the apples-to-apples comparison issue regarding line items for PCO / Production costs — they are bundled for Philadelphia and Ottawa, de-coupled for Boston.</div><div><br></div><div>Workshops - same as Philadelphia</div><div><br></div><div><span style="background-color:rgb(255,255,255)">Maximum capacity is 2,000+</span><br style="background-color:rgb(255,255,255)"><span style="background-color:rgb(255,255,255)">Concurrent tracks = 10</span><br style="background-color:rgb(255,255,255)"><span style="background-color:rgb(255,255,255)">Wifi = free</span><br style="background-color:rgb(255,255,255)"><span style="background-color:rgb(255,255,255)">Venue conditions - none</span><br style="background-color:rgb(255,255,255)"><br><br style="background-color:rgb(255,255,255)">Thanks,</div><div><br></div><div>Dave</div><div><div class="h5"><div><br></div><div><br></div><div><br></div><br><div><blockquote type="cite"><div>On Nov 6, 2015, at 1:01 PM, Robert Cheetham <<a href="mailto:cheetham@azavea.com" target="_blank">cheetham@azavea.com</a>> wrote:</div><br><div><div dir="ltr">Steve,<div><br></div><div>Thanks for pulling together a summary table. A few suggestions and some additional info for Philadelphia:</div><div><br></div><div> * Maximum capacity: 2000+</div><div> * Concurrent tracks supported: 10</div><div> * free wifi: yes</div><div><br></div><div>Some additional suggestions:</div><div><br></div><div> * Add a row for hotel rates - affordability was a significant concern in the pre-proposal questions. Philadelphia's rate is $209</div><div><br></div><div> * "Workshops" should be "Workshops Only" and "Workshops Only EB" as the actual workshop price will likely be only $100/half day ($200 total) for anyone that attends the full conference. It's not clear from the Boston proposal, but I think $100 workshop fee is a per half day number added to the regular conference price, which suggests it should be listed as $200 added to the conference fee in the "Conf + Workshop" and "Conf + Workshop EB" lines, rather than $100 in the "Workshop Only" line, but perhaps Michael Terner can clarify.</div><div><br></div><div> * In order to support an apples-to-apples comparison, the "PCO" line should probably be re-labeled "Production" or "Operations" with a line each for PCO fee and "Other Production Costs". The Eclipse Foundation included marketing efforts and other labor activities in the PCO fee, and it's not clear to me how best to compare this fee between the three bids, but the the Philadelphia and Ottawa proposals broke out the PCO fee from other operations and production costs while the Boston bid included the PCO in a $149k production costs.</div><div><br></div><div>Regards,</div><div><br></div><div>Robert</div><div class="gmail_extra"><br clear="all"><div><div><div dir="ltr"><div><div dir="ltr"><span></span><span></span><br>------------------<br><div><div><br></div></div></div></div></div></div></div>
<br><div class="gmail_quote">On Fri, Nov 6, 2015 at 10:37 AM, Steven Feldman <span dir="ltr"><<a href="mailto:shfeldman@gmail.com" target="_blank">shfeldman@gmail.com</a>></span> wrote:<br><blockquote class="gmail_quote" style="margin:0px 0px 0px 0.8ex;border-left-width:1px;border-left-color:rgb(204,204,204);border-left-style:solid;padding-left:1ex"><div style="word-wrap:break-word">Michael<div><br></div><div>Thanks for the clarifications and suggestions. I have updated the comparison.</div><div><br></div><div>Any other changes?<br><div>
<span style="border-collapse:separate;font-family:Helvetica;font-style:normal;font-variant:normal;font-weight:normal;letter-spacing:normal;line-height:normal;text-align:-webkit-auto;text-indent:0px;text-transform:none;white-space:normal;word-spacing:0px">______<span><font color="#888888"><br>Steven<br><br></font></span></span>
</div><div><div>
<br><div><blockquote type="cite"><div>On 6 Nov 2015, at 03:53, Michael Terner <<a href="mailto:mgt@appgeo.com" target="_blank">mgt@appgeo.com</a>> wrote:</div><br><div><div dir="ltr"><div style="font-family:tahoma,sans-serif">Steven:</div><div style="font-family:tahoma,sans-serif">Thanks for generating and distributing the summary. It is very helpful to see everything lined up in one place. As per your request I would like to offer the following clarification/observations to some of your data:</div><div><ul><li><font face="tahoma, sans-serif"><b>Code Sprint:</b> As per our proposal and subsequent Q&A response, we have identified the code sprint as a "co-located" event that we would potentially hold during the workshop days (8/14-8/15). We would like to have a co-located code sprint and will work energetically with community organizers of the event to find the right time and place.</font></li><li><font face="tahoma, sans-serif"><b>Venue Max Capacity:</b> Our venue could potentially exceed 1,200, if needed. It would take some additional planning but we are considering attracting 1200 people an excellent goal, and it would be a "good problem" and feasible to be stretched a bit beyond that.</font></li><li><font face="tahoma, sans-serif"><b>Venue Condition: </b>As per earlier Q&A, the 810 room block is what has been offered. Specific conditions and any potential penalties are subject to negotiation if we are awarded the conference. The current proposal we have from the hotel does <u>not</u> mention any penalties, only that this is the maximum block of rooms that is being held for the conference.</font></li><li><font face="tahoma, sans-serif"><b>Distribution to OSGeo:</b> Yes, Boston has committed <i>at least </i>80% of net revenues to OSGeo (with the balance being used to establish/endow a Boston Chapter of OSGeo). We also capped the amount of that endowment to $20,000 so if we were to net our estimated profit of $145,000, OSGeo would receive $125,000, or 86.2%. We would respectfully suggest that your table also include the "net distribution" to OSGeo, not just the % as that may be misleading. Per the Philadelphia proposal's 1000 attendee number, even providing 90%, the total net return to OSGeo is $75,000, compared to Boston's $125,000 at the same attendance level. Even at an attendance of 850, Boston would still provide $73,900 to OSGeo. At 700 people, Boston would provide $31,860 to OSGeo, while Philadelphia estimates they would break even - i.e., no return to OSGeo - at 785 attendees (per the Q&A). Boston's net numbers also compare favorably to Ottawa's when looked at not only by %, but by the net, estimated contribution to OSGeo, although Ottawa anticipates holding a smaller conference in terms of attendees. In short, the budgetary comparison in the table is not "apples-to-apples" and we encourage the selection committee to closely review the nuanced differences in the "distribution to OSGeo" approaches and estimated outcomes.</font></li></ul><div><font face="tahoma, sans-serif">Thanks again for preparing this very helpful summary table and encouraging our comments/fact checking.</font></div><div><font face="tahoma, sans-serif"><br></font></div><div><font face="tahoma, sans-serif">MT</font></div></div><div><font face="tahoma, sans-serif"><br></font></div><div style="font-family:tahoma,sans-serif"><br></div><div class="gmail_extra"><br><div class="gmail_quote">On Thu, Nov 5, 2015 at 7:12 PM, Steven Feldman <span dir="ltr"><<a href="mailto:shfeldman@gmail.com" target="_blank">shfeldman@gmail.com</a>></span> wrote:<br><blockquote class="gmail_quote" style="margin:0px 0px 0px 0.8ex;border-left-width:1px;border-left-color:rgb(204,204,204);border-left-style:solid;padding-left:1ex"><div style="word-wrap:break-word">I thought it might be helpful to prepare a short summary of the bids (primarily financial).<div><br></div><div>Bidders let me know if I have misinterpreted or have errors</div><div><br></div><div>Cheers<br><div>
<span style="border-collapse:separate;font-family:Helvetica;font-style:normal;font-variant:normal;font-weight:normal;letter-spacing:normal;line-height:normal;text-align:-webkit-auto;text-indent:0px;text-transform:none;white-space:normal;word-spacing:0px">______<span><font color="#888888"><br>Steven<br><br></font></span></span>
</div>
<br></div></div><br><div style="word-wrap:break-word"><div></div></div><br>_______________________________________________<br>
Conference_dev mailing list<br>
<a href="mailto:Conference_dev@lists.osgeo.org" target="_blank">Conference_dev@lists.osgeo.org</a><br>
<a href="http://lists.osgeo.org/mailman/listinfo/conference_dev" rel="noreferrer" target="_blank">http://lists.osgeo.org/mailman/listinfo/conference_dev</a><br></blockquote></div><br><br clear="all"><div><br></div>-- <br><div><span style="font-family:arial,helvetica,sans-serif;font-size:10px"><strong>Michael Terner</strong></span><br style="font-family:arial,helvetica,sans-serif">
<em style="font-family:arial,helvetica,sans-serif"><span style="font-size:10px">Executive Vice President</span></em><br>
<span style="font-size:9px"><a href="tel:617-447-2468" value="+16174472468" target="_blank">617-447-2468</a> Direct | <a href="tel:617-447-2400" value="+16174472400" target="_blank">617-447-2400</a> Main</span><br>
<span style="font-size:9px"><span style="font-family:arial,helvetica,sans-serif">Applied Geographics, Inc.</span><br>
<span style="font-family:arial,helvetica,sans-serif">24 School Street, Suite 500<br>Boston, MA 02108</span><br>
<a href="http://www.appgeo.com/" target="_blank"><span style="color:rgb(0,153,51)">www.AppGeo.com</span></a><br>
<strong> </strong> </span></div>
</div></div>
<br>
<span style="color:rgb(128,128,128);font-family:'Courier New';font-size:10px;background-color:rgb(255,255,255)">This e-mail message and any attachments may contain confidential or legally privileged information. If you are not an intended recipient or otherwise authorized to receive this message, you should not use, copy, distribute, disclose or take any action based on the information contained in this e-mail or any attachments. If you have received this message and material in error, please advise the sender immediately by reply e-mail and delete this message. Thank you on behalf of Applied Geographics, Inc. (AppGeo).</span></div></blockquote></div></div></div></div></div><br><div style="word-wrap:break-word"><div></div></div><br>_______________________________________________<br>
Conference_dev mailing list<br>
<a href="mailto:Conference_dev@lists.osgeo.org" target="_blank">Conference_dev@lists.osgeo.org</a><br>
<a href="http://lists.osgeo.org/mailman/listinfo/conference_dev" rel="noreferrer" target="_blank">http://lists.osgeo.org/mailman/listinfo/conference_dev</a><br></blockquote></div><br></div></div>
_______________________________________________<br>Conference_dev mailing list<br><a href="mailto:Conference_dev@lists.osgeo.org" target="_blank">Conference_dev@lists.osgeo.org</a><br><a href="http://lists.osgeo.org/mailman/listinfo/conference_dev" target="_blank">http://lists.osgeo.org/mailman/listinfo/conference_dev</a></div></blockquote></div><br></div></div></div><br>_______________________________________________<br>
Conference_dev mailing list<br>
<a href="mailto:Conference_dev@lists.osgeo.org">Conference_dev@lists.osgeo.org</a><br>
<a href="http://lists.osgeo.org/mailman/listinfo/conference_dev" rel="noreferrer" target="_blank">http://lists.osgeo.org/mailman/listinfo/conference_dev</a><br></blockquote></div><br><br clear="all"><div><br></div>-- <br><div class="gmail_signature"><span style="font-family:arial,helvetica,sans-serif;font-size:10px"><strong>Michael Terner</strong></span><br style="font-family:arial,helvetica,sans-serif">
<em style="font-family:arial,helvetica,sans-serif"><span style="font-size:10px">Executive Vice President</span></em><br>
<span style="font-size:9px">617-447-2468 Direct | 617-447-2400 Main</span><br>
<span style="font-size:9px"><span style="font-family:arial,helvetica,sans-serif">Applied Geographics, Inc.</span><br>
<span style="font-family:arial,helvetica,sans-serif">24 School Street, Suite 500<br>Boston, MA 02108</span><br>
<a href="http://www.AppGeo.com" target="_blank"><span style="color:#009933">www.AppGeo.com</span></a><br>
<strong> </strong> </span></div>
</div>
<br>
<span style="color:rgb(128,128,128);font-family:'Courier New';font-size:10px;background-color:rgb(255,255,255)">This e-mail message and any attachments may contain confidential or legally privileged information. If you are not an intended recipient or otherwise authorized to receive this message, you should not use, copy, distribute, disclose or take any action based on the information contained in this e-mail or any attachments. If you have received this message and material in error, please advise the sender immediately by reply e-mail and delete this message. Thank you on behalf of Applied Geographics, Inc. (AppGeo).</span>