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    <p>Hi Maxi,</p>
    <p>Addressing your concerns re conference committee members electing
      new members onto the committee:</p>
    <p>1. This is in line with OSGeo conventions for other OSGeo
      committees and projects. The only committee voted in by OSGeo
      Advocates is the OSGeo Board. There is a reason for this.
      Committee members typically have much greater insight into their
      project/domain, and as such will make better decisions about
      inviting in wise decision makers.<br>
    </p>
    <p>2. The people best qualified to provide pragmatic and insightful
      conference related decisions are those who have spent a year
      preparing for and then running a conference.<br>
    </p>
    <p>3. To mitigate the risk of a self serving committee, Steven has
      also provided the opportunity for the board members to vote in the
      committee.<br>
    </p>
    <br>
    <div class="moz-cite-prefix">On 16/09/2016 7:26 AM, Massimiliano
      Cannata wrote:<br>
    </div>
    <blockquote
cite="mid:CAMKYQEspEY__KhcPXf_-Bhpxn3D=cnJ1L4cKrfCa0jdTqBVCpg@mail.gmail.com"
      type="cite">
      <p dir="ltr">Hi Cameron,<br>
        I like pragmatism and thank Steven for the work he's doing. My
        comments was intended to table discussions before rules are set
        and become more difficult to be changed again. </p>
      <p dir="ltr">To be clear (and direct as always) what i don't agree
        is the fact that the committee members  elects the new members
        and not the charter members. </p>
      <p dir="ltr">I tought that only in Italy we could have a new
        government representing the population without being elected by
        citizens :-)  hahahaha</p>
      <p dir="ltr">Best<br>
        Maxi<br>
        <br>
      </p>
      <div class="gmail_quote">Il 15/Set/2016 22:58, "Cameron Shorter"
        <<a moz-do-not-send="true"
          href="mailto:cameron.shorter@gmail.com">cameron.shorter@gmail.com</a>>
        ha scritto:<br type="attribution">
        <blockquote class="gmail_quote" style="margin:0 0 0
          .8ex;border-left:1px #ccc solid;padding-left:1ex">
          <div bgcolor="#FFFFFF" text="#000000">
            <p>Hi Maria, Massimiliano,</p>
            <p>I agree with Stephen's pragmatism. What is proposed is
              better than before.</p>
            <p>It is probably not perfect, but we are unlikely to meet
              everyone's ideal expectations, and lets put a "rough
              consensus" solution in place. We can potentially revisit
              and tweak next year if volunteers are willing to step up
              and change things.</p>
            <p>Based on proposed rules, it is time for me to retire from
              the conference committee. (I was chair in foss4g 2009). I
              plan to continue offering my services to help building the
              FOSS4G Handbook. I'm happy to do so whether I'm re-elected
              to the committee or not. <br>
            </p>
            <p>Cheers, Cameron<br>
            </p>
            <br>
            <div>On 16/09/2016 2:13 AM, Steven Feldman wrote:<br>
            </div>
            <blockquote type="cite"> Maria
              <div><br>
              </div>
              <div>I think the regional distribution will come about
                naturally with the rotation of FOSS4G chairs, perhaps we
                could try it out for a year and see how it works out
                once we have been through 2 elections (one if this
                motion is approved and another in a year’s time).</div>
              <div><br>
              </div>
              <div>I agree with you that we should aspire to have more
                women on the committee and also on the wider conference
                mail list. We don’t currently have reserved places for
                women on the Board, Charter membership or PSCs to my
                knowledge. Shouldn’t this topic be a subject for wider
                discussion across the community. In the meantime those
                voting in the 2016 election could factor gender into
                their choices.</div>
              <div><br>
              </div>
              <div>I am not sure what you mean by "<span
                  style="background-color:rgb(255,255,255)">charter
                  members should be allowed to have a say on how our
                  conference will be conducted.”? The discussions on the
                  Conference Mail List are open to anyone to participate
                  and express their views. The committee members should
                  consider all opinions expressed on the list before
                  voting.</span></div>
              <div><span style="background-color:rgb(255,255,255)"><br>
                </span></div>
              <div><span style="background-color:rgb(255,255,255)">Re a
                  quorum for a vote. It is common for a committee to
                  allow a vote to stand without all members voting,
                  hence the suggestion of a quorum. I should point out
                  that it is not uncommon for many committee members not
                  to respond to a request for comment or a vote (perhaps
                  silence signifies agreement). </span></div>
              <div><span style="background-color:rgb(255,255,255)"><br>
                </span></div>
              <div><span style="background-color:rgb(255,255,255)">Once
                  the vote on the motion has completed (and assuming it
                  is accepted) you could propose an amendment to
                  the quorum (perhaps 4 or 5) and perhaps a slightly
                  longer notice period (say 3 or 4 working days)</span></div>
              <div><span style="background-color:rgb(255,255,255)"><br>
                </span></div>
              <div><span style="background-color:rgb(255,255,255)">Best
                  regards<br>
                </span>
                <div> <span
                    style="border-collapse:separate;line-height:normal;border-spacing:0px">______<br>
                    Steven<br>
                    <br>
                  </span> </div>
                <br>
                <div>
                  <blockquote type="cite">
                    <div>On 15 Sep 2016, at 15:40, Maria Antonia
                      Brovelli <<a moz-do-not-send="true"
                        href="mailto:maria.brovelli@polimi.it"
                        target="_blank">maria.brovelli@polimi.it</a>>
                      wrote:</div>
                    <br>
                    <div>
                      <div
style="font-style:normal;font-weight:normal;letter-spacing:normal;text-align:start;text-indent:0px;text-transform:none;white-space:normal;word-spacing:0px;font-size:12pt;background-color:rgb(255,255,255);font-family:Calibri,Arial,Helvetica,sans-serif">
                        <div style="margin-top:0px;margin-bottom:0px">Steven,
                          first of all I want to thank you for your
                          great work!  </div>
                        <div style="margin-top:0px;margin-bottom:0px">Was
                          really fantastic how you were able to
                          synthesize the previous document. </div>
                        <div style="margin-top:0px;margin-bottom:0px">I
                          have some relevant suggestions about some
                          points of the discussion.</div>
                        <div style="margin-top:0px;margin-bottom:0px">The
                          first is about the composition of the CC.</div>
                        <div style="margin-top:0px;margin-bottom:0px">It
                          is ok of having 11 members. At that point I 
                          propose:</div>
                        <div style="margin-top:0px;margin-bottom:0px"><br>
                        </div>
                        <div style="margin-top:0px;margin-bottom:0px"><span>3 rest
                            of the world, 3 NA, 3 Europe </span></div>
                        <div style="margin-top:0px;margin-bottom:0px"><span><br>
                          </span></div>
                        <div style="margin-top:0px;margin-bottom:0px"><span>and
                            then 2 ladies, as we need to have more
                            ladies in the decision rooms.</span></div>
                        <div style="margin-top:0px;margin-bottom:0px"><span><br>
                          </span></div>
                        <div style="margin-top:0px;margin-bottom:0px"><span>The
                            CC decisions need to be visible to the
                            community and <span> charter members should
                              be allowed to have a say on how our
                              conference will be conducted.</span></span></div>
                        <div style="margin-top:0px;margin-bottom:0px"><span><span><br>
                            </span></span></div>
                        <div style="margin-top:0px;margin-bottom:0px"><span><span>Then
                              my last consideration is that we need at
                              least 6 votes in accordance. 3 are
                              definitely not enough. It is  not the
                              majority. </span></span></div>
                        <p style="margin-top:0px;margin-bottom:0px"><span></span></p>
                        <p style="margin-top:0px;margin-bottom:0px"> </p>
                        <div>
                          <div
style="font-size:12pt;background-color:rgb(255,255,255);font-family:Calibri,Arial,Helvetica,sans-serif">
                            <div name="divtagdefaultwrapper"
                              style="font-family:Calibri,Arial,Helvetica,sans-serif;margin:0px">In
                              my opinion these are relevant points  and
                              we have to discuss them.</div>
                            <div name="divtagdefaultwrapper"
                              style="font-family:Calibri,Arial,Helvetica,sans-serif;margin:0px"><br>
                            </div>
                            <div name="divtagdefaultwrapper"
                              style="font-family:Calibri,Arial,Helvetica,sans-serif;margin:0px">Best
                              regards!</div>
                            <div name="divtagdefaultwrapper"
                              style="font-family:Calibri,Arial,Helvetica,sans-serif;margin:0px">Maria<br>
                              <div
                                style="margin-top:0px;margin-bottom:0px"><br>
                              </div>
                              <font face="'Trebuchet MS', sans-serif"
                                size="3"><span
                                  style="background-color:rgb(204,153,255)"><font><b><span
style="background-color:rgb(255,255,255)">------------------------------<wbr>----------------------<br>
                                      </span></b></font></span></font>Prof.
                              Maria Antonia Brovelli<br>
                              <div><font face="'Trebuchet MS',
                                  sans-serif" size="3">Vice Rector for
                                  Como Campus and GIS Professor<br>
                                  Politecnico di Milano</font></div>
                              <font face="'Trebuchet MS', sans-serif"
                                size="3"><span
                                  style="background-color:rgb(204,153,255)"><font><b><span
style="background-color:rgb(0,255,255)"></span></b></font></span></font><font
                                face="'Trebuchet MS', sans-serif"
                                size="3"><br>
                              </font><font face="Times New Roman"><font
                                  face="'Trebuchet MS', sans-serif"
                                  size="3"><span>
                                    <div style="margin:0cm 0cm 0pt"><span>ISPRS
                                        WG IV/4"<span>Collaborative
                                          crowdsourced cloud mapping
                                          (C3M)</span>";</span><span><span> </span></span><span>OSGeo;<span> </span></span><span>ICA-OSGeo-ISPRS
                                        Advisory <font face="'Trebuchet
                                          MS', sans-serif">Board</font>;
                                        NASA WorldWind Europa Challenge;<span> </span></span><span>SIFET </span></div>
                                  </span></font></font>
                              <div style="margin:0cm 0cm 0pt"><font
                                  face="Times New Roman"><font
                                    face="'Trebuchet MS', sans-serif"
                                    size="3"><span><b><font
                                          face="'Trebuchet MS',
                                          sans-serif">Sol<font
                                            face="'Trebuchet MS',
                                            sans-serif"><span> </span>Katz<font
                                              face="'Trebuchet MS',
                                              sans-serif"><span> </span><font
                                                face="'Trebuchet MS',
                                                sans-serif">Award<font
                                                  face="'Trebuchet MS',
                                                  sans-serif"><span> </span>2015</font></font></font></font></font></b></span></font></font><br>
                              </div>
                              <p class="MsoNormal" style="margin:0cm 0cm
                                0pt"> </p>
                              <div style="margin:0cm 0cm 0pt"><span>Via
                                  Natta, 12/14 - 22100 COMO (ITAL<font
                                    face="'Trebuchet MS', sans-serif">Y</font>)</span></div>
                              <div style="margin:0cm 0cm 0pt"><span>Tel.
                                  +39-031-3327336 - Mob.</span><span><span> </span>+39-328-0023867
                                  -<span> </span></span><span>fax.<span> </span><font>+39-031-3327321</font></span></div>
                              <div style="margin:0cm 0cm 0pt"><span>e-mail1: <font
                                    color="333333"><font
                                      face="'Trebuchet MS', sans-serif"><a
                                        moz-do-not-send="true"
                                        href="mailto:maria.brovelli@polimi.it"
                                        target="_blank">maria.brovelli@<wbr>polimi.it</a></font></font></span></div>
                              <div style="margin:0cm 0cm 0pt"><span><a
                                    moz-do-not-send="true">e-mail2</a>:</span><span><span> </span><font
                                    color="333333"><font
                                      face="'Trebuchet MS', sans-serif"><a
                                        moz-do-not-send="true"
                                        href="mailto:prorettrice@como.polimi.it"
                                        target="_blank">prorettrice@como.<wbr>polimi.it</a></font></font></span></div>
                              <div style="margin:0cm 0cm 0pt"><br>
                              </div>
                              <div style="margin:0cm 0cm 0pt"><br>
                                <br>
                              </div>
                              <p class="MsoNormal" style="margin:0cm 0cm
                                0pt"><font face="'Trebuchet MS',
                                  sans-serif" size="3"> </font></p>
                            </div>
                          </div>
                        </div>
                        <br>
                        <br>
                        <div>
                          <hr
                            style="display:inline-block;width:904.53125px">
                          <div dir="ltr"><font style="font-size:11pt"
                              face="Calibri, sans-serif"><b>Da:</b><span> </span>Conference_dev
                              <<a moz-do-not-send="true"
                                href="mailto:conference_dev-bounces@lists.osgeo.org"
                                target="_blank">conference_dev-bounces@lists.<wbr>osgeo.org</a>>
                              per conto di Steven Feldman <<a
                                moz-do-not-send="true"
                                href="mailto:shfeldman@gmail.com"
                                target="_blank">shfeldman@gmail.com</a>><br>
                              <b>Inviato:</b><span> </span>giovedì 15
                              settembre 2016 15.48<br>
                              <b>A:</b><span> </span>Massimiliano
                              Cannata<br>
                              <b>Cc:</b><span> </span>OSGeo-Conf<br>
                              <b>Oggetto:</b><span> </span>Re:
                              [OSGeo-Conf] MOTION : Conference Committee
                              - Updating Membership Policies and Process</font>
                            <div> </div>
                          </div>
                          <div>Maxi
                            <div><br>
                            </div>
                            <div>Thanks for your comments. We are now in
                              the voting stage so I cannot change the
                              motion. However I will try to respond
                              briefly to your comments inline below<br>
                              <div><span
style="border-collapse:separate;font-family:Helvetica;font-style:normal;font-weight:normal;letter-spacing:normal;line-height:normal;text-indent:0px;text-transform:none;white-space:normal;word-spacing:0px">______<br>
                                  Steven<br>
                                  <br>
                                </span></div>
                              <br>
                              <div>
                                <blockquote type="cite">
                                  <div>On 15 Sep 2016, at 11:25,
                                    Massimiliano Cannata <<a
                                      moz-do-not-send="true"
                                      href="mailto:massimiliano.cannata@supsi.ch"
                                      target="_blank">massimiliano.cannata@supsi.ch</a><wbr>>
                                    wrote:</div>
                                  <br>
                                  <div>
                                    <div dir="ltr">Dear Steven,
                                      <div>I know i'm late but I hope my
                                        comments could be still
                                        considered to improve the
                                        "Membership Policies and
                                        Process" of the conference
                                        committee.<br>
                                        <div><br>
                                        </div>
                                        <div>In general I don't like the
                                          idea that only who has chaired
                                          a conference is entitled to
                                          take decision on the
                                          conference, is like saying
                                          that if you are not a
                                          developer you cannot be part
                                          of a project PSC even if you
                                          are a "rock expert in user
                                          interaction design" for
                                          example or "super power
                                          user"... often the minister of
                                          education is not a professor
                                          ;-)</div>
                                      </div>
                                    </div>
                                  </div>
                                </blockquote>
                                ** The role of the conference committee
                                requires the expertise of past chairs.
                                Only 5 of 11 places are allocated to
                                past chairs, the other places are open
                                to regional chairs or others with
                                equivalent relevant experience<br>
                                <blockquote type="cite">
                                  <div>
                                    <div dir="ltr">
                                      <div>
                                        <div><br>
                                        </div>
                                        <div>here below some detailed
                                          comments inline..</div>
                                        <div class="gmail_extra"><br>
                                          <div class="gmail_quote">
                                            <blockquote
                                              class="gmail_quote"
                                              style="margin:0px 0px 0px
0.8ex;border-left-width:1px;border-left-style:solid;border-left-color:rgb(204,204,204);padding-left:1ex">
                                              <div
                                                style="word-wrap:break-word">
                                                <div><br>
                                                  <br>
                                                  Goals</div>
                                                <div>=====</div>
                                                <div><br>
                                                </div>
                                                <div>The conference
                                                  committee have the
                                                  responsibility to run
                                                  the selection process
                                                  and voting for the
                                                  global FOSS4G, to vote
                                                  on other proposals
                                                  submitted to the
                                                  committee and to
                                                  advise the board on
                                                  other matters relating
                                                  to FOSS4G events.</div>
                                                <div><br>
                                                </div>
                                                <div>Role of the
                                                  Committee and the
                                                  broader community on
                                                  the Conference_Dev
                                                  list</div>
                                                <div>==============================<wbr>==============================</div>
                                                <div><br>
                                                </div>
                                                <div>
                                                  <div
                                                    style="margin:0px;line-height:normal"><span>1)
                                                      Everyday topics
                                                      will be decided
                                                      upon by an open
                                                      vote of all list
                                                      participants in a
                                                      clearly designated
                                                      separate mail
                                                      thread (+1/-1)
                                                      over a minimum of
                                                      two business days
                                                      with a minimum
                                                      participation of 3
                                                      votes. Ideally we
                                                      aim for consensus
                                                      falling back on
                                                      simple majority
                                                      vote where
                                                      necessary. The
                                                      result will be
                                                      clearly declared
                                                      afterwards (or
                                                      whatever is
                                                      decided).</span></div>
                                                </div>
                                              </div>
                                            </blockquote>
                                            <div><br>
                                            </div>
                                            <div>3 votes out of 11
                                              members and 2 days seems
                                              to me too restricted: in
                                              principle after a motion
                                              having 3 positive votes
                                              after two bussiness day
                                              can be enough to declare
                                              passed the motion</div>
                                          </div>
                                        </div>
                                      </div>
                                    </div>
                                  </div>
                                </blockquote>
                                ** we have to set a quorum and a time
                                limit on votes - sometimes decisions are
                                needed relatively quickly. Often only a
                                subset of conference committee members
                                or list participants actually respond.
                                If the current motion is passed you
                                could suggest an amendment to increase
                                the quorum and time limit<br>
                                <blockquote type="cite">
                                  <div>
                                    <div dir="ltr">
                                      <div>
                                        <div class="gmail_extra">
                                          <div class="gmail_quote">
                                            <div> </div>
                                            <blockquote
                                              class="gmail_quote"
                                              style="margin:0px 0px 0px
0.8ex;border-left-width:1px;border-left-style:solid;border-left-color:rgb(204,204,204);padding-left:1ex">
                                              <div
                                                style="word-wrap:break-word">
                                                <div>
                                                  <div
                                                    style="margin:0px;line-height:normal"><span><br>
                                                    </span></div>
                                                  <div
                                                    style="margin:0px;line-height:normal"><span>2)
                                                      Election of
                                                      conference
                                                      committee is by
                                                      secret vote and
                                                      restricted to the
                                                      remaining
                                                      conference
                                                      committee members
                                                      and board members
                                                      who are not
                                                      members of the
                                                      conference
                                                      committee.</span></div>
                                                </div>
                                              </div>
                                            </blockquote>
                                            <div><br>
                                            </div>
                                            <div>I would like to see the
                                              votes open to all
                                              participants (all the
                                              charter member that are
                                              part of the conference
                                              mailing list or are
                                              registered as interested),
                                              not only the remaining
                                              committee (otherwise you
                                              basically decide with who
                                              you want to work).</div>
                                          </div>
                                        </div>
                                      </div>
                                    </div>
                                  </div>
                                </blockquote>
                                ** The electorate for new committee
                                members is the combination of the
                                remaining committee members AND the
                                Board.<br>
                                <blockquote type="cite">
                                  <div>
                                    <div dir="ltr">
                                      <div>
                                        <div class="gmail_extra">
                                          <div class="gmail_quote">
                                            <div> </div>
                                            <blockquote
                                              class="gmail_quote"
                                              style="margin:0px 0px 0px
0.8ex;border-left-width:1px;border-left-style:solid;border-left-color:rgb(204,204,204);padding-left:1ex">
                                              <div
                                                style="word-wrap:break-word">
                                                <div>
                                                  <div
                                                    style="margin:0px;line-height:normal"><span><br>
                                                    </span></div>
                                                  <div
                                                    style="margin:0px;line-height:normal"><span>3)
                                                      FOSS4G Selection -
                                                      All Letters of
                                                      Intent and
                                                      subsequent
                                                      proposals will be
                                                      posted to the list
                                                      for open comment
                                                      by all
                                                      participants. The
                                                      selection of the
                                                      winning proposal
                                                      is by secret vote
                                                      of conference
                                                      committee members
                                                      only. Any
                                                      committee member
                                                      who has a
                                                      potential conflict
                                                      of interest is
                                                      expected to
                                                      withdraw from
                                                      vote. In the event
                                                      of a disagreement
                                                      the committee
                                                      chair will decide.</span></div>
                                                </div>
                                              </div>
                                            </blockquote>
                                            <div><br>
                                            </div>
                                            <div>What do mean by "In the
                                              event of a disagreement
                                              the committee chair will
                                              decide"? In case of tie
                                              the chair decide the
                                              winning (that anyway is
                                              decided by the board as
                                              the conference committee
                                              provides its indication
                                              and the board eventually
                                              ratify it).</div>
                                          </div>
                                        </div>
                                      </div>
                                    </div>
                                  </div>
                                </blockquote>
                                *** you have misunderstood - this is
                                nothing to do with a tied vote. the
                                chair decides whether there is a
                                conflict of interest if agreement can’t
                                be reached. See the revised version of
                                the motion that was posted today
                                following various people’s comments<br>
                                <blockquote type="cite">
                                  <div>
                                    <div dir="ltr">
                                      <div>
                                        <div class="gmail_extra">
                                          <div class="gmail_quote">
                                            <div> </div>
                                            <blockquote
                                              class="gmail_quote"
                                              style="margin:0px 0px 0px
0.8ex;border-left-width:1px;border-left-style:solid;border-left-color:rgb(204,204,204);padding-left:1ex">
                                              <div
                                                style="word-wrap:break-word">
                                                <div>
                                                  <div
                                                    style="margin:0px;line-height:normal"><span><br>
                                                    </span></div>
                                                  <div
                                                    style="margin:0px;line-height:normal"><span>Votes
                                                      in 2 and 3 are to
                                                      an online voting
                                                      service or by
                                                      email to an
                                                      independent teller
                                                      appointed by CC
                                                      Chair</span></div>
                                                </div>
                                              </div>
                                            </blockquote>
                                            <div><br>
                                            </div>
                                            <div><br>
                                            </div>
                                            <div> </div>
                                            <blockquote
                                              class="gmail_quote"
                                              style="margin:0px 0px 0px
0.8ex;border-left-width:1px;border-left-style:solid;border-left-color:rgb(204,204,204);padding-left:1ex">
                                              <div
                                                style="word-wrap:break-word">
                                                <div
                                                  style="margin:0px;line-height:normal"><span><br>
                                                  </span></div>
                                                <div
                                                  style="margin:0px;line-height:normal">Conference
                                                  Committee membership
                                                  policy and process</div>
                                                <div
                                                  style="margin:0px;line-height:normal">==============================<wbr>============</div>
                                                <div><br>
                                                  1) The conference
                                                  committee aims to
                                                  retain up to 11 active
                                                  members, preferably an
                                                  odd number<br>
                                                  <br>
                                                </div>
                                                <div>2) The committee
                                                  aims for half of these
                                                  members to be chairs
                                                  (or vice chairs) of
                                                  the most recent FOSS4G
                                                  global events. The
                                                  chair of the most
                                                  recent FOSS4G event
                                                  will automatically be
                                                  invited to become a
                                                  member<br>
                                                </div>
                                              </div>
                                            </blockquote>
                                            <div><br>
                                            </div>
                                            <div>So the "aim" is that
                                              the last 5 chairs of
                                              global FOSS4G should be
                                              members of the committee,
                                              but if you change 3 member
                                              a year, in about 3 years
                                              you have changed all the
                                              members: so this is not
                                              possible, mathematically
                                              speaking, unless you
                                              recruit both chair and
                                              vice-chair in the
                                              committee. so you'll have
                                              6 new members in 3 years.</div>
                                            <div>At this point no more
                                              seats are left for
                                              regional conference
                                              chairs….</div>
                                          </div>
                                        </div>
                                      </div>
                                    </div>
                                  </div>
                                </blockquote>
                                ** I think this will work - The longest
                                standing chair stands down, the latest
                                is co-opted onto committee. 2 other
                                longest standing members from the
                                remaining 6 non-chair positions retire
                                and 2 new people are elected<br>
                                <blockquote type="cite">
                                  <div>
                                    <div dir="ltr">
                                      <div>
                                        <div class="gmail_extra">
                                          <div class="gmail_quote">
                                            <div> </div>
                                            <blockquote
                                              class="gmail_quote"
                                              style="margin:0px 0px 0px
0.8ex;border-left-width:1px;border-left-style:solid;border-left-color:rgb(204,204,204);padding-left:1ex">
                                              <div
                                                style="word-wrap:break-word">
                                                <div><br>
                                                </div>
                                                <div>3) The remaining
                                                  membership is open,
                                                  ideally attracting
                                                  people from earlier
                                                  past chairs or active
                                                  LOC members from past
                                                  Global, Regional
                                                  FOSS4G or related
                                                  conferences</div>
                                                <br>
                                                <div>4) Each year (after
                                                  FOSS4G) the 3
                                                  committee members
                                                  should stand down:<br>
                                                  a) The longest
                                                  standing past FOSS4G
                                                  chair<br>
                                                  b) The longest
                                                  standing 2 committee
                                                  members remaining<br>
                                                  <div><br>
                                                  </div>
                                                </div>
                                              </div>
                                            </blockquote>
                                            <div>Should or Shall, is it
                                              a rule or a guideline.
                                              What is the longest
                                              standing past FOSS4G chair
                                              does not stand down? Is
                                              he/she forced to resign or
                                              banned?</div>
                                          </div>
                                        </div>
                                      </div>
                                    </div>
                                  </div>
                                </blockquote>
                                ** My view would be that in our
                                community a ‘should’ is sufficient, if
                                you think a more formal approach is
                                required you can propose an amendment to
                                change to ‘shall’ after the vote<br>
                                <blockquote type="cite">
                                  <div>
                                    <div dir="ltr">
                                      <div>
                                        <div class="gmail_extra">
                                          <div class="gmail_quote">
                                            <div> </div>
                                            <blockquote
                                              class="gmail_quote"
                                              style="margin:0px 0px 0px
0.8ex;border-left-width:1px;border-left-style:solid;border-left-color:rgb(204,204,204);padding-left:1ex">
                                              <div
                                                style="word-wrap:break-word">
                                                <div>
                                                  <div>5) Each year,
                                                    prior to putting out
                                                    the Global FOSS4G
                                                    RfP, the old
                                                    committee should
                                                    vote for their
                                                    replacement
                                                    committee, using the
                                                    above criteria as
                                                    voting guidelines. 
                                                    OSGeo Board members
                                                    who are not on the
                                                    conference committee
                                                    will also be invited
                                                    to vote.</div>
                                                </div>
                                              </div>
                                            </blockquote>
                                            <div><br>
                                            </div>
                                            <div>Again, i don't like
                                              this self-election of a
                                              governing body ;-) </div>
                                          </div>
                                        </div>
                                      </div>
                                    </div>
                                  </div>
                                </blockquote>
                                *** see above<br>
                                <blockquote type="cite">
                                  <div>
                                    <div dir="ltr">
                                      <div>
                                        <div class="gmail_extra">
                                          <div class="gmail_quote">
                                            <div> </div>
                                            <blockquote
                                              class="gmail_quote"
                                              style="margin:0px 0px 0px
0.8ex;border-left-width:1px;border-left-style:solid;border-left-color:rgb(204,204,204);padding-left:1ex">
                                              <div
                                                style="word-wrap:break-word">
                                                <div>
                                                  <div>
                                                    <div>6) Past
                                                      committee members
                                                      including those
                                                      who have stood
                                                      down due to length
                                                      of service may
                                                      stand for
                                                      re-election<br>
                                                    </div>
                                                  </div>
                                                </div>
                                              </div>
                                            </blockquote>
                                            <div><br>
                                            </div>
                                            <div>Yes, but basically no
                                              seats will be available
                                              according to the rule of
                                              having half of the
                                              committee from latest
                                              events: oldest out, recent
                                              in so oldest no way to get
                                              in again ;-) unless others
                                              resign (apart from the
                                              three)</div>
                                          </div>
                                        </div>
                                      </div>
                                    </div>
                                  </div>
                                </blockquote>
                                *** see above<br>
                                <blockquote type="cite">
                                  <div>
                                    <div dir="ltr">
                                      <div>
                                        <div class="gmail_extra">
                                          <div class="gmail_quote">
                                            <div> </div>
                                            <blockquote
                                              class="gmail_quote"
                                              style="margin:0px 0px 0px
0.8ex;border-left-width:1px;border-left-style:solid;border-left-color:rgb(204,204,204);padding-left:1ex">
                                              <div
                                                style="word-wrap:break-word">
                                                <div>
                                                  <div>
                                                    <div>7) Votes will
                                                      be secret either
                                                      using an online
                                                      voting system or
                                                      by email to a
                                                      designated teller
                                                      who is not a
                                                      voter. The
                                                      mechanism will be
                                                      selected by the
                                                      committee chair.<br>
                                                    </div>
                                                  </div>
                                                </div>
                                              </div>
                                            </blockquote>
                                            <div><br>
                                            </div>
                                            <div>Why the mechanism is
                                              not voted by all
                                              the committee members?</div>
                                          </div>
                                        </div>
                                      </div>
                                    </div>
                                  </div>
                                </blockquote>
                                *** we will probably continue to use an
                                independent teller as we have in the
                                past. If the board adopts loomio or some
                                other system for votes we may decide to
                                change to that. We need to get things
                                done rather than spending a lot of time
                                considering every list member’s idea of
                                what voting software we should use.<br>
                                <blockquote type="cite">
                                  <div>
                                    <div dir="ltr">
                                      <div>
                                        <div class="gmail_extra">
                                          <div class="gmail_quote">
                                            <div> </div>
                                            <blockquote
                                              class="gmail_quote"
                                              style="margin:0px 0px 0px
0.8ex;border-left-width:1px;border-left-style:solid;border-left-color:rgb(204,204,204);padding-left:1ex">
                                              <div
                                                style="word-wrap:break-word">
                                                <div>
                                                  <div>
                                                    <div><br>
                                                      I would ask
                                                      committee members
                                                      (and list
                                                      participants) to
                                                      comment on this
                                                      proposal by 18.00
                                                      GMT Wednesday 14th
                                                      September. I will
                                                      then call for a
                                                      vote amongst
                                                      committee members
                                                      only, the vote
                                                      will close at
                                                      18.00 GMT on
                                                      Sunday 18th
                                                      September. <br>
                                                      <br>
                                                      Once the
                                                      membership policy
                                                      has been agreed we
                                                      will then need to
                                                      apply the policy
                                                      to the existing
                                                      membership. I
                                                      suggest that we
                                                      ask all current
                                                      members to confirm
                                                      whether they wish
                                                      to remain
                                                      committee members
                                                      and then hold an
                                                      election (if
                                                      needed). To this
                                                      end it would be
                                                      helpful if each
                                                      committee member
                                                      could update their
                                                      record on the wiki
                                                      page to show when
                                                      they joined the
                                                      conference
                                                      committee (see my
                                                      example). <br>
                                                      <br>
                                                      The intention is
                                                      that a 2016-7
                                                      committee of 11
                                                      will have been
                                                      selected before we
                                                      vote on the LoI’s
                                                      for 2018, which is
                                                      likely to be
                                                      before the end of
                                                      October.<br>
                                                      <div><span
                                                          style="border-collapse:separate;line-height:normal">______<span><font
color="#888888"><br>
                                                          Steven<br>
                                                          <br>
                                                          </font></span></span></div>
                                                      <br>
                                                    </div>
                                                  </div>
                                                </div>
                                              </div>
                                              <br>
______________________________<wbr>_________________<br>
                                              Conference_dev mailing
                                              list<br>
                                              <a moz-do-not-send="true"
href="mailto:Conference_dev@lists.osgeo.org" target="_blank">Conference_dev@lists.osgeo.org</a><br>
                                              <a moz-do-not-send="true"
href="http://lists.osgeo.org/mailman/listinfo/conference_dev"
                                                rel="noreferrer"
                                                target="_blank">http://lists.osgeo.org/mailman<wbr>/listinfo/conference_dev</a><br>
                                            </blockquote>
                                          </div>
                                          <br>
                                          <br clear="all">
                                          <div><br>
                                          </div>
                                          --<span> </span><br>
                                          <div>
                                            <div dir="ltr"><b
                                                style="color:rgb(34,34,34);font-family:arial,sans-serif;font-size:12px">Massimiliano
                                                Cannata</b><br>
                                              <div
style="margin:0px;color:rgb(34,34,34);font-family:arial,sans-serif;font-size:13px;background-color:rgb(255,255,255)"><span
style="color:gray;font-size:9pt">Professore SUPSI in ingegneria
                                                  Geomatica</span></div>
                                              <div
style="margin:0px;color:rgb(34,34,34);font-family:arial,sans-serif;font-size:13px;background-color:rgb(255,255,255)"><span
style="color:gray;font-size:9pt">Responsabile settore Geomatica</span></div>
                                              <div
style="margin:0px;color:rgb(34,34,34);font-family:arial,sans-serif;font-size:13px;background-color:rgb(255,255,255)"><span
style="color:gray;font-size:9pt"><br>
                                                </span></div>
                                              <div
style="margin:0px;color:rgb(34,34,34);font-family:arial,sans-serif;font-size:13px;background-color:rgb(255,255,255)"><span
style="color:gray;font-size:9pt">Istituto scienze della Terra</span></div>
                                              <div style="margin:0px"><span
style="font-size:9pt;color:gray" lang="IT">Dipartimento ambiente
                                                  costruzione e design</span></div>
                                              <div
                                                style="font-family:arial;font-size:small;margin:0px"><span
                                                  style="font-size:12px"
                                                  lang="IT"><font
                                                    face="arial,
                                                    sans-serif"
                                                    color="#808080">Scuola
                                                    universitaria
                                                    professionale della
                                                    Svizzera italiana</font></span></div>
                                              <div
                                                style="font-family:arial;font-size:small;margin:0px"><span
style="color:gray;font-size:9pt;font-family:arial,sans-serif">Campus
                                                  Trevano, </span><span
style="color:gray;font-size:9pt;font-family:arial,sans-serif">CH - 6952
                                                  Canobbio</span></div>
                                              <div><br>
                                              </div>
                                              <div
style="margin:0px;color:rgb(34,34,34);font-family:arial,sans-serif;font-size:13px;background-color:rgb(255,255,255)"><span
style="font-size:9pt;color:gray" lang="IT">Tel. +41 (0)58 666 62 14</span></div>
                                              <div
style="margin:0px;color:rgb(34,34,34);font-family:arial,sans-serif;font-size:13px;background-color:rgb(255,255,255)"><span
style="font-size:9pt;color:gray" lang="EN-US">Fax +41 (0)58 666 62 09</span></div>
                                              <div
style="margin:0px;color:rgb(34,34,34);font-family:arial,sans-serif;font-size:13px;background-color:rgb(255,255,255)"><span
                                                  style="font-size:9pt"
                                                  lang="EN-US"><a
                                                    moz-do-not-send="true"
href="mailto:massimiliano.cannata@supsi.ch" target="_blank">massimiliano.cannata@supsi.ch</a></span></div>
                                              <div
style="margin:0px;color:rgb(34,34,34);font-family:arial,sans-serif;font-size:13px;background-color:rgb(255,255,255)"><u><span
style="font-size:9pt;color:blue" lang="EN-US"><span style="color:blue"><a
moz-do-not-send="true" href="http://www.supsi.ch/ist" target="_blank">www.supsi.ch/ist</a></span></span></u></div>
                                            </div>
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                                      </div>
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              <pre>______________________________<wbr>_________________
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    <pre cols="72">-- 
Cameron Shorter
M +61 419 142 254</pre>
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<pre class="moz-signature" cols="72">-- 
Cameron Shorter
M +61 419 142 254</pre></body></html>