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<div>Dear Steven</div>
<div>The motion didn't pass. </div>
<div>Therefore we will vote as in the past for the other items.</div>
<div>Many thanks.</div>
<div>Best regards.</div>
<div>Maria </div>
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<div style="font-size:85%; color:#575757">Inviato dal mio dispositivo Samsung</div>
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-------- Messaggio originale --------<br>
Da: Steven Feldman <shfeldman@gmail.com> <br>
Data: 29/09/2016 19:32 (GMT+01:00) <br>
A: Conference Dev <conference_dev@lists.osgeo.org> <br>
Oggetto: Re: [OSGeo-Conf] [Board] Amended MOTION (items 1-5): Conference Committee - Updating Membership Policies and Process
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<div dir="auto" class="" style="word-wrap:break-word">The voting for the amendment has closed.
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<div class="">The votes are:</div>
<div class="">+1 = 5 (Maria, Venka, David D, Darrel & Sanghee)</div>
<div class="">+0 = 1 (Cameron)</div>
<div class="">-1 = 1 (Steven but not a veto)</div>
<div class="">No vote received = 9 others</div>
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<div class="">There is an irony to this result. If we apply the amended voting rules that were being voted upon the motion would have failed to reach a quorum. Had we used the Committee Guidelines that the amendment seeks to replace this amendment would have
been passed.</div>
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<div class="">Perhaps those proposing the amendment would like to suggest how we should proceed? I fear that we are in danger of succumbing to voter fatigue if we extend this vote and nag those who have less interest to vote (perhaps some committee members
are mainly interested in helping with the annual selection of a FOSS4G than they are in the minutiae of committee policies and procedures).</div>
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<div class="">In an endeavour to reach consensus and move on from this topic I suggest that we adopt the amendment (with an additional clause that allows the committee chair to use his discretion where the quorum has not been reached but there is a strong majority
of those voting in favour and no veto) to avoid us getting stuck in this situation in the future.</div>
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<div class="">I have redrafted the original motion to include the amendment that Maria proposed (I have included the full wording from the Board Voting section of the wiki amended as necessary). Could Maria and Venka confirm that they are in agreement with
this course of action and with the amended text below.</div>
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<div class="">Maria (and I believe Venka) had suggested 4 additional amendments to the original motion. Can you advise whether you wish to progress those amendments or whether you are content with the motion as currently amended?</div>
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<div class="">I apologise to everyone on the list for the extent to which this topic has clogged your mail boxes, I had not expected the proposal to prompt so much comment. </div>
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<div class="">Cheers</div>
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<div class="">______<br class="">
Steven</div>
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<div class="">AMENDED MOTION</div>
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<div class="" style="margin:0px; line-height:normal"><span class="" style="">================</span></div>
<div class="" style="margin:0px; line-height:normal"><span class="" style=""><br class="">
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<div class="" style="margin:0px; line-height:normal"><span class="" style=""><br class="">
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<div class="" style="margin:0px; line-height:normal"><span class="" style="">Goals</span></div>
<div class="" style="margin:0px; line-height:normal"><span class="" style="">=====</span></div>
<div class="" style="margin:0px; line-height:normal; min-height:14px"><span class="" style=""></span><br class="">
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<div class="" style="margin:0px; line-height:normal"><span class="" style="">The conference committee have the responsibility to run the selection process and voting for the global FOSS4G, to vote on other proposals submitted to the committee and to advise
the board on other matters relating to FOSS4G events.</span></div>
<div class="" style="margin:0px; line-height:normal; min-height:14px"><span class="" style=""></span><br class="">
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<div class="" style="margin:0px; line-height:normal"><span class="" style="">Role of the Committee and the broader community on the Conference_Dev list</span></div>
<div class="" style="margin:0px; line-height:normal"><span class="" style="">============================================================</span></div>
<div class="" style="margin:0px; line-height:normal; min-height:14px"><span class="" style=""></span><br class="">
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<div class="" style="margin:0px; line-height:normal"><span class="" style="">1) Voting Procedure</span></div>
<div class="" style="margin:0px; line-height:normal"><span class="" style="">
<ol class="">
<li class="" style="margin-bottom:0.1em"><span class="" style="color:rgb(0,0,0); font-family:Helvetica">Motions will be decided upon by an open vote of all Committee members in a clearly designated separate mail thread (+1/-1) over a minimum of two business
days</span></li><li class="" style="margin-bottom:0.1em">each Committee member may vote “+1” to indicate support for a motion.</li><li class="" style="margin-bottom:0.1em">each Committee member may vote “-1” to veto a motion, but must provide clear reasoning and alternate approaches to resolving the problem within the two business days.</li><li class="" style="margin-bottom:0.1em">A vote of "-0" indicates mild disagreement, but has no effect. A "0" indicates no opinion, but has no effect. A "+0" indicate mild support, but has no effect.</li><li class="" style="margin-bottom:0.1em">A motion will be passed once the voting period has ended if a quorum of at least 50% of the committee members place a vote, and no vetoes are received (-1).</li><li class="" style="margin-bottom:0.1em">In the event that a quorum (50% of members) has not been reached, the chair may use its discretion to either extend the voting period or declare the motion passed if other than the quorum it has met the requirements
of 5 above</li><li class="" style="margin-bottom:0.1em">If a motion is vetoed, and it cannot be revised to satisfy all parties, then it can be resubmitted for an override vote, which will be decided by a majority of voting members indicating +1 (i.e no veto) to pass it (subject
to a minimum of 50% voting).</li></ol>
</span></div>
<div class="" style="margin:0px; line-height:normal; min-height:14px"><span class="" style=""></span><br class="">
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<div class="" style="margin:0px; line-height:normal"><span class="" style="">2) Election of the conference committee is by secret vote and restricted to the remaining conference committee members and board members who are not members of the conference committee.</span></div>
<div class="" style="margin:0px; line-height:normal; min-height:14px"><span class="" style=""></span><br class="">
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<div class="" style="margin:0px; line-height:normal"><span class="" style="">3) FOSS4G Selection - All Letters of Intent and subsequent proposals will be posted to the list for open comment by all participants. The selection of the winning proposal is by secret
vote of conference committee members only. Any committee member who has a potential conflict of interest is expected to withdraw from vote. In the event of a disagreement the committee chair will decide.</span></div>
<div class="" style="margin:0px; line-height:normal; min-height:14px"><span class="" style=""></span><br class="">
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<div class="" style="margin:0px; line-height:normal"><span class="" style="">Votes in 2 and 3 are to an online voting service or by email to an independent teller appointed by CC Chair</span></div>
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<div class="" style="margin:0px; line-height:normal"><span class="" style="">Conference Committee membership policy and process</span></div>
<div class="" style="margin:0px; line-height:normal"><span class="" style="">==========================================</span></div>
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<div class="" style="margin:0px; line-height:normal"><span class="" style="">1) The conference committee aims to retain up to 11 active members, preferably an odd number</span></div>
<div class="" style="margin:0px; line-height:normal; min-height:14px"><span class="" style=""></span><br class="">
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<div class="" style="margin:0px; line-height:normal"><span class="" style="">2) The committee aims for half of these members to be chairs (or vice chairs) of the most recent FOSS4G global events. The chair of the most recent FOSS4G event will automatically
be invited to become a member</span></div>
<div class="" style="margin:0px; line-height:normal; min-height:14px"><span class="" style=""></span><br class="">
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<div class="" style="margin:0px; line-height:normal"><span class="" style="">3) The remaining membership is open, ideally attracting people from earlier past chairs or active LOC members from past Global, Regional FOSS4G or related conferences</span></div>
<div class="" style="margin:0px; line-height:normal; min-height:14px"><span class="" style=""></span><br class="">
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<div class="" style="margin:0px; line-height:normal"><span class="" style="">4) Each year (after FOSS4G) the 3 committee members should stand down:</span></div>
<div class="" style="margin:0px; line-height:normal"><span class="" style="">a) The longest standing past FOSS4G chair</span></div>
<div class="" style="margin:0px; line-height:normal"><span class="" style="">b) The longest standing 2 committee members remaining</span></div>
<div class="" style="margin:0px; line-height:normal; min-height:14px"><span class="" style=""></span><br class="">
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<div class="" style="margin:0px; line-height:normal"><span class="" style="">5) Each year, prior to putting out the Global FOSS4G RfP, the old committee should vote for their replacement committee, using the above criteria as voting guidelines. OSGeo Board
members who are not on the conference committee will also be invited to vote.</span></div>
<div class="" style="margin:0px; line-height:normal; min-height:14px"><span class="" style=""></span><br class="">
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<div class="" style="margin:0px; line-height:normal"><span class="" style="">6) Past committee members including those who have stood down due to length of service may stand for re-election</span></div>
<div class="" style="margin:0px; line-height:normal; min-height:14px"><span class="" style=""></span><br class="">
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<div class="" style="margin:0px; line-height:normal"><span class="" style="">7) Votes will be secret either using an online voting system or by email to a designated teller who is not a voter. The mechanism will be selected by the committee chair.</span></div>
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