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    <p>Conference committee,</p>
    <p>I declare this motion passed. After a one week voting period, and
      following up with personal emails to people who hadn't voted, we
      have all votes as either positive, or people stepped down, or no
      response.</p>
    <p>Steven Feldman +1<br>
      Eli Adam +1<br>
      Peter Batty +1<br>
      David Bitner +1<br>
      Maria Brovelli +1<br>
      Jachym Cepicky +1<br>
      Vasile Craciunescu +1<br>
      David Fawcett +1<br>
      Gavin Fleming +1<br>
      Darrell Fuhriman +1<br>
      Helena Mitasova 0 (retired from committee)<br>
      Claude Philipona (didn't vote, but voted +1 for motion 1)<br>
      Venkatesh Raghavan +1<br>
      Paul Ramsey +1<br>
      Cameron Shorter +1<br>
      Sanghee Shin +1<br>
      Till Adams +1<br>
      Jeroen Ticheler 0 (retired from committee)</p>
    <p>The content from this text has been moved to:</p>
    <p><a class="moz-txt-link-freetext" href="https://wiki.osgeo.org/wiki/Conference_Committee#Housekeeping_Procedures">https://wiki.osgeo.org/wiki/Conference_Committee#Housekeeping_Procedures</a><br>
    </p>
    <br>
    <div class="moz-cite-prefix">On 30/1/17 7:00 am, Cameron Shorter
      wrote:<br>
    </div>
    <blockquote
      cite="mid:ca2f7081-efbc-f100-2189-62cf813f98f6@gmail.com"
      type="cite">
      <meta http-equiv="content-type" content="text/html; charset=utf-8">
      <p>As per below, could all the conference committee members please
        vote to approved revised text for conference committee text:<br>
      </p>
      <p><a moz-do-not-send="true" class="moz-txt-link-freetext"
href="https://wiki.osgeo.org/wiki/Conference_Committee_Policy_Discussions#Motion_3:_adjusted_based_on_feedback_by_Cameron_Shorter">https://wiki.osgeo.org/wiki/Conference_Committee_Policy_Discussions#Motion_3:_adjusted_based_on_feedback_by_Cameron_Shorter</a><br>
      </p>
      <div class="moz-cite-prefix">
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        <h1 style="color: black; background: none rgb(255, 255, 255);
          font-weight: normal; margin: 0px 0px 0.25em; overflow: hidden;
          padding: 0px; border-bottom: 1px solid rgb(170, 170, 170);
          font-size: 1.8em; font-family: "Linux Libertine",
          Georgia, Times, serif; line-height: 1.3; font-style: normal;
          font-variant-ligatures: normal; font-variant-caps: normal;
          letter-spacing: normal; orphans: 2; text-align: start;
          text-indent: 0px; text-transform: none; white-space: normal;
          widows: 2; word-spacing: 0px; -webkit-text-stroke-width: 0px;"><span
            class="mw-headline"
            id="Motion_3:_adjusted_based_on_feedback_by_Cameron_Shorter">Motion
            3: adjusted based on feedback by Cameron Shorter</span></h1>
        <h2 style="color: black; background: none rgb(255, 255, 255);
          font-weight: normal; margin: 1em 0px 0.25em; overflow: hidden;
          padding: 0px; border-bottom: 1px solid rgb(170, 170, 170);
          font-size: 1.5em; font-family: "Linux Libertine",
          Georgia, Times, serif; line-height: 1.3; font-style: normal;
          font-variant-ligatures: normal; font-variant-caps: normal;
          letter-spacing: normal; orphans: 2; text-align: start;
          text-indent: 0px; text-transform: none; white-space: normal;
          widows: 2; word-spacing: 0px; -webkit-text-stroke-width: 0px;"><span
            class="mw-headline" id="Decisions">Decisions</span></h2>
        <ol style="margin: 0.3em 0px 0px 3.2em; padding: 0px;
          list-style-image: none; color: rgb(37, 37, 37); font-family:
          sans-serif; font-size: 14px; font-style: normal;
          font-variant-ligatures: normal; font-variant-caps: normal;
          font-weight: normal; letter-spacing: normal; orphans: 2;
          text-align: start; text-indent: 0px; text-transform: none;
          white-space: normal; widows: 2; word-spacing: 0px;
          -webkit-text-stroke-width: 0px; background-color: rgb(255,
          255, 255);">
          <li style="margin-bottom: 0.1em;">Anyone may contribute to
            conference committee discussions. All votes will be noted,
            but only conference committee member votes count toward
            decisions.</li>
          <li style="margin-bottom: 0.1em;">Voting will use convention
            of:
            <ul style="list-style-type: disc; margin: 0.3em 0px 0px
              1.6em; padding: 0px; list-style-image:
url("data:image/svg+xml,%3C%3Fxml%20version%3D%221.0%22%20encoding%3D%22UTF-8%22%3F%3E%0A%3Csvg%20xmlns%3D%22http%3A%2F%2Fwww.w3.org%2F2000%2Fsvg%22%20version%3D%221.1%22%20width%3D%225%22%20height%3D%2213%22%3E%0A%3Ccircle%20cx%3D%222.5%22%20cy%3D%229.5%22%20r%3D%222.5%22%20fill%3D%22%2300528c%22%2F%3E%0A%3C%2Fsvg%3E%0A");">
              <li style="margin-bottom: 0.1em;">+1 : For</li>
              <li style="margin-bottom: 0.1em;">+0: Mildly for</li>
              <li style="margin-bottom: 0.1em;">0: Indifferent</li>
              <li style="margin-bottom: 0.1em;">-0: Mildly against</li>
              <li style="margin-bottom: 0.1em;">-1 : Strongly against.
                This is expected to be accompanied by a reason and
                alternative proposal.</li>
            </ul>
          </li>
          <li style="margin-bottom: 0.1em;">Everyday topics will be
            decided by an open vote of all members in a clearly
            designated separate mail thread over a minimum of 2 business
            days with a minimum participation of 3 votes.</li>
          <li style="margin-bottom: 0.1em;">For major decisions, such as
            conference venue selection, a minimum of one week shall be
            allocated to try and ensure at least 50% voter
            participation.</li>
          <li style="margin-bottom: 0.1em;">The committee aims for
            consensus, and will specifically attempt to address all -1
            votes, but will revert to a majority vote where necessary.</li>
          <li style="margin-bottom: 0.1em;">The result will be clearly
            declared afterwards.</li>
          <li style="margin-bottom: 0.1em;">Secret voting, when
            required, will use an online voting service or use an email
            to an independent teller appointed by CC Chair.</li>
        </ol>
        <h2 style="color: black; background: none rgb(255, 255, 255);
          font-weight: normal; margin: 1em 0px 0.25em; overflow: hidden;
          padding: 0px; border-bottom: 1px solid rgb(170, 170, 170);
          font-size: 1.5em; font-family: "Linux Libertine",
          Georgia, Times, serif; line-height: 1.3; font-style: normal;
          font-variant-ligatures: normal; font-variant-caps: normal;
          letter-spacing: normal; orphans: 2; text-align: start;
          text-indent: 0px; text-transform: none; white-space: normal;
          widows: 2; word-spacing: 0px; -webkit-text-stroke-width: 0px;"><span
            class="mw-headline" id="FOSS4G_Selection">FOSS4G Selection</span></h2>
        <ol style="margin: 0.3em 0px 0px 3.2em; padding: 0px;
          list-style-image: none; color: rgb(37, 37, 37); font-family:
          sans-serif; font-size: 14px; font-style: normal;
          font-variant-ligatures: normal; font-variant-caps: normal;
          font-weight: normal; letter-spacing: normal; orphans: 2;
          text-align: start; text-indent: 0px; text-transform: none;
          white-space: normal; widows: 2; word-spacing: 0px;
          -webkit-text-stroke-width: 0px; background-color: rgb(255,
          255, 255);">
          <li style="margin-bottom: 0.1em;">All Letters of Intent and
            subsequent proposals will be posted to the list for open
            comment by all.</li>
          <li style="margin-bottom: 0.1em;">The selection of the winning
            proposal is by secret vote of conference committee members.</li>
          <li style="margin-bottom: 0.1em;">The OSGeo Board will be
            requested to ratify the conference committee’s
            recommendation.</li>
          <li style="margin-bottom: 0.1em;">Any committee member who has
            a potential conflict of interest is expected to withdraw
            from voting. A member of the committee who is part of a
            bidding team, intends to become part of the LOC or is
            employed by a company playing an active part in a bid should
            exclude themselves from voting in the selection process. In
            the event of a disagreement regarding a potential conflict
            of interest the committee chair has the authority to make a
            decision.</li>
        </ol>
        <h2 style="color: black; background: none rgb(255, 255, 255);
          font-weight: normal; margin: 1em 0px 0.25em; overflow: hidden;
          padding: 0px; border-bottom: 1px solid rgb(170, 170, 170);
          font-size: 1.5em; font-family: "Linux Libertine",
          Georgia, Times, serif; line-height: 1.3; font-style: normal;
          font-variant-ligatures: normal; font-variant-caps: normal;
          letter-spacing: normal; orphans: 2; text-align: start;
          text-indent: 0px; text-transform: none; white-space: normal;
          widows: 2; word-spacing: 0px; -webkit-text-stroke-width: 0px;"><span
            class="mw-headline" id="Membership">Membership</span></h2>
        <ol style="margin: 0.3em 0px 0px 3.2em; padding: 0px;
          list-style-image: none; color: rgb(37, 37, 37); font-family:
          sans-serif; font-size: 14px; font-style: normal;
          font-variant-ligatures: normal; font-variant-caps: normal;
          font-weight: normal; letter-spacing: normal; orphans: 2;
          text-align: start; text-indent: 0px; text-transform: none;
          white-space: normal; widows: 2; word-spacing: 0px;
          -webkit-text-stroke-width: 0px; background-color: rgb(255,
          255, 255);">
          <li style="margin-bottom: 0.1em;">To ensure voting control for
            key decisions remains with experienced people, the committee
            aims for more than 50% of members to be chairs (or vice
            chairs) of past FOSS4G global events. The chair of the most
            recent FOSS4G event will automatically be invited to become
            a member but still requires a motion and vote.</li>
          <li style="margin-bottom: 0.1em;">The conference committee
            aims to retain a chair or vice-chair from the 5 most recent
            global FOSS4G conferences.</li>
          <li style="margin-bottom: 0.1em;">The remaining membership,
            less than 50% of members, is open, ideally attracting chairs
            or LOC members from past Global or Regional FOSS4G or
            related conferences.</li>
          <li style="margin-bottom: 0.1em;">Each year, prior to
            releasing the Global FOSS4G RfP, the membership list shall
            be re-visited.
            <ol style="margin: 0.3em 0px 0px 3.2em; padding: 0px;
              list-style-image: none;">
              <li style="margin-bottom: 0.1em;">Existing members shall
                be asked whether they wish to continue on the committee.
                If a member doesn't respond, after a number of attempts
                to contact them, they shall be retired.</li>
              <li style="margin-bottom: 0.1em;">Interested people may be
                suggested, or request to be voted onto the conference
                committee.</li>
              <li style="margin-bottom: 0.1em;">If less than 50% of
                membership would be past global FOSS4G chair/vice
                chairs, then non global FOSS4G chair/vice chair
                positions shall be up for re-election.</li>
              <li style="margin-bottom: 0.1em;">Election of conference
                committee members is by secret vote by the existing
                conference committee and board members who are not
                already members of the conference committee. Voters will
                vote Yes/No/Abstain for each candidate. Voters may
                select "Yes" for up to the number of positions
                available.</li>
            </ol>
          </li>
          <li style="margin-bottom: 0.1em;">Votes will be secret either
            using an online voting system or by email to a designated
            teller who is not a voter. The mechanism will be selected by
            the committee chair.</li>
        </ol>
        <h2 style="color: black; background: none rgb(255, 255, 255);
          font-weight: normal; margin: 1em 0px 0.25em; overflow: hidden;
          padding: 0px; border-bottom: 1px solid rgb(170, 170, 170);
          font-size: 1.5em; font-family: "Linux Libertine",
          Georgia, Times, serif; line-height: 1.3; font-style: normal;
          font-variant-ligatures: normal; font-variant-caps: normal;
          letter-spacing: normal; orphans: 2; text-align: start;
          text-indent: 0px; text-transform: none; white-space: normal;
          widows: 2; word-spacing: 0px; -webkit-text-stroke-width: 0px;"><span
            class="mw-headline" id="Votes_for_the_motion_2">Votes for
            the motion</span></h2>
        <ol style="margin: 0.3em 0px 0px 3.2em; padding: 0px;
          list-style-image: none; color: rgb(37, 37, 37); font-family:
          sans-serif; font-size: 14px; font-style: normal;
          font-variant-ligatures: normal; font-variant-caps: normal;
          font-weight: normal; letter-spacing: normal; orphans: 2;
          text-align: start; text-indent: 0px; text-transform: none;
          white-space: normal; widows: 2; word-spacing: 0px;
          -webkit-text-stroke-width: 0px; background-color: rgb(255,
          255, 255);">
          <li style="margin-bottom: 0.1em;"><a moz-do-not-send="true"
              href="https://wiki.osgeo.org/wiki/User:Stevenfeldman"
              title="User:Stevenfeldman" style="text-decoration: none;
              color: rgb(11, 0, 128); background: none;">Steven Feldman</a></li>
          <li style="margin-bottom: 0.1em;"><a moz-do-not-send="true"
              href="https://wiki.osgeo.org/wiki/User:EliL"
              title="User:EliL" style="text-decoration: none; color:
              rgb(11, 0, 128); background: none;">Eli Adam</a></li>
          <li style="margin-bottom: 0.1em;"><a moz-do-not-send="true"
              href="https://wiki.osgeo.org/wiki/User:Pmbatty"
              title="User:Pmbatty" style="text-decoration: none; color:
              rgb(11, 0, 128); background: none;">Peter Batty</a></li>
          <li style="margin-bottom: 0.1em;"><a moz-do-not-send="true"
              href="https://wiki.osgeo.org/wiki/User:Bitner"
              title="User:Bitner" style="text-decoration: none; color:
              rgb(11, 0, 128); background: none;">David Bitner</a></li>
          <li style="margin-bottom: 0.1em;"><a moz-do-not-send="true"
              href="https://wiki.osgeo.org/wiki/User:Maria"
              title="User:Maria" style="text-decoration: none; color:
              rgb(11, 0, 128); background: none;">Maria Brovelli</a></li>
          <li style="margin-bottom: 0.1em;"><a moz-do-not-send="true"
              href="https://wiki.osgeo.org/wiki/User:Jachym"
              title="User:Jachym" style="text-decoration: none; color:
              rgb(11, 0, 128); background: none;">Jachym Cepicky</a></li>
          <li style="margin-bottom: 0.1em;"><a moz-do-not-send="true"
              href="https://wiki.osgeo.org/wiki/User:Vasile"
              title="User:Vasile" style="text-decoration: none; color:
              rgb(11, 0, 128); background: none;">Vasile Craciunescu</a></li>
          <li style="margin-bottom: 0.1em;">David Fawcett positive words</li>
          <li style="margin-bottom: 0.1em;"><a moz-do-not-send="true"
              href="https://wiki.osgeo.org/wiki/User:GFleming"
              title="User:GFleming" class="mw-redirect"
              style="text-decoration: none; color: rgb(11, 0, 128);
              background: none;">Gavin Fleming</a></li>
          <li style="margin-bottom: 0.1em;">Darrell Fuhriman</li>
          <li style="margin-bottom: 0.1em;"><a moz-do-not-send="true"
              href="https://wiki.osgeo.org/wiki/User:Helena"
              title="User:Helena" style="text-decoration: none; color:
              rgb(11, 0, 128); background: none;">Helena Mitasova</a></li>
          <li style="margin-bottom: 0.1em;">Claude Philipona</li>
          <li style="margin-bottom: 0.1em;"><a moz-do-not-send="true"
              href="https://wiki.osgeo.org/wiki/User:Venkat"
              title="User:Venkat" style="text-decoration: none; color:
              rgb(11, 0, 128); background: none;">Venkatesh Raghavan</a></li>
          <li style="margin-bottom: 0.1em;"><a moz-do-not-send="true"
              href="https://wiki.osgeo.org/wiki/User:Pwramsey3"
              title="User:Pwramsey3" style="text-decoration: none;
              color: rgb(11, 0, 128); background: none;">Paul Ramsey</a></li>
          <li style="margin-bottom: 0.1em;"><a moz-do-not-send="true"
              href="https://wiki.osgeo.org/wiki/User:Camerons"
              title="User:Camerons" style="text-decoration: none; color:
              rgb(11, 0, 128); background: none;">Cameron Shorter</a></li>
          <li style="margin-bottom: 0.1em;"><a moz-do-not-send="true"
              href="https://wiki.osgeo.org/wiki/User:Sanghee"
              title="User:Sanghee" style="text-decoration: none; color:
              rgb(11, 0, 128); background: none;">Sanghee Shin</a></li>
          <li style="margin-bottom: 0.1em;"><a moz-do-not-send="true"
              href="https://wiki.osgeo.org/wiki/User:Till_Adams"
              title="User:Till Adams" style="text-decoration: none;
              color: rgb(11, 0, 128); background: none;">Till Adams</a></li>
          <li style="margin-bottom: 0.1em;">Jeroen Ticheler</li>
        </ol>
        <br>
        <br>
        <br>
        On 27/12/2016 1:28 PM, Cameron Shorter wrote:<br>
      </div>
      <blockquote
        cite="mid:11d7b319-6c5a-57fc-17c5-a615ce24fb1c@gmail.com"
        type="cite">Conference committee, <br>
        <br>
        Maria, Venka, Steven, Eli and I have revisited the proposed
        conference committee processes, addressing previous concerns
        from Maria and Venka. After some adjustments, we are all now
        happy with the text [1]. <br>
        <br>
        Could all please run your eyes over this and comment on whether
        you think it is ok, or whether you think there is something
        extra needing to be changed. <br>
        <br>
        Once we have heard from the majority of the committee
        (preferably all), and any comments raised have been addressed,
        I'll start a motion as a separate email thread to finalise these
        processes. I'll leave up to 2 weeks, till 10 Jan for people to
        comment). <br>
        <br>
        The changes include: <br>
        <br>
        * There is no set number of people on the committee, just a
        requirement that global FOSS4G chairs/co-chairs make up more
        than 50% of the committee. <br>
        <br>
        * Major decisions will have a minimum of 1 week for people to
        vote to try and ensure there is sufficient time for most (if not
        all) committee members to vote. <br>
        <br>
        * A number of other minor tweaks to the text. <br>
        <br>
        Note: We currently have 11 global foss4g chair/co-chairs on the
        conference committee. Based on proposed rules, we have space for
        10 more people on the committee (totaling 21). We currently have
        16 members [2] listed. <br>
        <br>
        Jeroen, Helena, you both recently volunteered to step down from
        the committee. I'm hopeful that you might reconsider and rejoin.
        <br>
        <br>
        [1] <a moz-do-not-send="true" class="moz-txt-link-freetext"
href="https://wiki.osgeo.org/wiki/Conference_Committee_Policy_Discussions#Motion_3:_adjusted_based_on_feedback_by_Cameron_Shorter">https://wiki.osgeo.org/wiki/Conference_Committee_Policy_Discussions#Motion_3:_adjusted_based_on_feedback_by_Cameron_Shorter</a>
        <br>
        <br>
        [2] <a moz-do-not-send="true" class="moz-txt-link-freetext"
          href="https://wiki.osgeo.org/wiki/Conference_Committee#Current_Members">https://wiki.osgeo.org/wiki/Conference_Committee#Current_Members</a></blockquote>
      <br>
      <div class="moz-cite-prefix">On 27/12/2016 1:34 PM, David William
        Bitner wrote:<br>
      </div>
      <blockquote
cite="mid:CAEqvsZu8wyLQK0bmwGTCQgO=FbDENREvCOb7Ev0tjC+KDWYZgA@mail.gmail.com"
        type="cite">
        <div dir="auto">+1, I like the compromises!</div>
      </blockquote>
      <br>
      <div class="moz-cite-prefix">On 28/12/2016 7:45 AM, Cameron
        Shorter wrote:<br>
      </div>
      <blockquote
        cite="mid:ae7fd3f2-37bb-d9fc-34e2-e2d258ab0b5a@gmail.com"
        type="cite">
        <p>Hi Michael,</p>
        <p>That is a good suggestion. I believe the your proposed text
          should go into the FOSS4G RFP document [1]. I'm not tackling
          this document myself, but happy to see someone else take it
          on.</p>
        <p>[1] <a moz-do-not-send="true" class="moz-txt-link-freetext"
href="https://wiki.osgeo.org/wiki/FOSS4G_2018_Bid_Process#RFP_Documents">https://wiki.osgeo.org/wiki/FOSS4G_2018_Bid_Process#RFP_Documents</a>
          (source in subversion)<br>
        </p>
        <br>
        <div class="moz-cite-prefix">On 28/12/2016 12:28 AM, Michael
          Terner wrote:<br>
        </div>
        <blockquote
cite="mid:CAEFvZu5SZmskSrE3e7ysXWZLrkNS2WS17jQsAwPTxWWCkPg+1g@mail.gmail.com"
          type="cite">
          <div class="gmail_default"
            style="font-family:tahoma,sans-serif">I would also like to
            suggest one further minor refinement to item #1 of "FOSS4G
            selection" based on the 2017 competition (as the situation
            did not arise with the 2018 competition generating only one
            proposal). We would respectfully suggest that the final
            Proposals <u>not</u> be posted directly to the Conference
            Dev list by the proposing cities, but rather to an
            intermediary, who would then post them publicly after the
            global deadline has passed. In the 2017 competition there
            was a gap of >8 hours between when the first proposal was
            submitted, and the last. And this gap provides the late
            submitters an opportunity to look at the earlier submittals
            before submitting. I don't suggest that anything untoward
            happened in 2017, but the "public posting" process
            accommodates an opportunity for this to happen and is very
            easily remedied. A simple sentence added to #1 would cover
            this: "Final FOSS4G proposals will be emailed by the
            proposing cities to an intermediary, named by Conference
            Dev, before the deadline; and the intermediary will post
            them publicly the day following the deadline."</div>
          <div class="gmail_default"
            style="font-family:tahoma,sans-serif"><br>
          </div>
          <div class="gmail_default"
            style="font-family:tahoma,sans-serif">Good luck with the
            deliberations and voting...</div>
          <div class="gmail_default"
            style="font-family:tahoma,sans-serif"><br>
          </div>
          <div class="gmail_default"
            style="font-family:tahoma,sans-serif">MT</div>
        </blockquote>
      </blockquote>
      <br>
      <pre class="moz-signature" cols="72">-- 
Cameron Shorter
M +61 419 142 254</pre>
    </blockquote>
    <br>
    <pre class="moz-signature" cols="72">-- 
Cameron Shorter
M +61 419 142 254</pre>
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