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<p>+1 to Steven's comments.<br>
</p>
<p>When chairing FOSS4G 2009 I was surprised by how many people had
very compelling reasons for why they in particular deserved a free
pass to the conference. And at the same time, there are people
equally passionate about keeping fees to a minimum.</p>
<p>The hardest part of the travel grant program is that there will
be insufficient budget for everyone's request. There is likely to
be endless debate over what is fair, with most people thinking
that what is selected is unfair for them. Lots of people will need
to be told "No, sorry you didn't get a spot".</p>
<p>So yes, the most important thing is to create a set of selection
principles, which are transposed into selection criteria, which is
allocated to a selection panel to apply as fairly as they see fit.
Then to defend the selection committee when people complain.</p>
<p>I suggest that every attendee should "have some skin in the
game". Ie this travel grant shouldn't be seen as a way to get a
free holiday. It should be seen as supporting a hugely dedicated
community member to connect with other people such that they can
amplify their effectiveness.<br>
So I'd suggest criteria include:<br>
* Volunteer effort by recipient > Cost of grant<br>
* The recipient co-contributes in some way, maybe by partly
funding their activity, maybe by working at the event, such as
helping out on the OSGeo booth<br>
</p>
<br>
<div class="moz-cite-prefix">On 13/5/17 1:57 am, Steven Feldman
wrote:<br>
</div>
<blockquote
cite="mid:90476A63-2316-487E-A2A2-F1B11416791B@gmail.com"
type="cite">
<meta http-equiv="Content-Type" content="text/html; charset=utf-8">
My 2c
<div class=""><br class="">
</div>
<div class="">Several key questions</div>
<div class="">
<ol class="MailOutline">
<li class="">How much money do we have to distribute?</li>
<li class="">Where is it coming from? If OSGeo we will need
Michael Smith to manage the payments.</li>
<li class="">We need simple criteria from OSGeo to determine
our selection of recipients</li>
<ol class="">
<li class="">Do we give priority to people from lower income
countries? 100%?</li>
<li class="">Is OSGeo content to allow the selection group
to prioritise ethnicity and gender as they see fit?</li>
<li class="">Do we give full funding to a small number of
people or partial funding to a larger number</li>
<li class="">Do we ask/expect travel grant recipients to
volunteer some time at the event?</li>
</ol>
</ol>
<div class=""><br class="">
</div>
<div class="">This needn’t be too complicated but we will need
to move quickly to agree and publish criteria and kick off the
application process. Hopefully the Boston LOC will be willing
to extend early bird prices to travel grant recipients even
though the cut off date will have passed?</div>
<div class=""><br class="">
</div>
<div class="">mftbwy</div>
<div class="">
<span class="Apple-style-span" style="border-collapse:
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-webkit-text-size-adjust: auto; -webkit-text-stroke-width:
0px; ">______<br class="">
Steven<br class="">
<br class="">
</span>
</div>
<br class="">
<div>
<blockquote type="cite" class="">
<div class="">On 12 May 2017, at 16:11, Eli Adam <<a
moz-do-not-send="true"
href="mailto:eadam@co.lincoln.or.us" class="">eadam@co.lincoln.or.us</a>>
wrote:</div>
<br class="Apple-interchange-newline">
<div class=""><span style="font-family: Helvetica;
font-size: 12px; font-style: normal; font-variant-caps:
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text-align: start; text-indent: 0px; text-transform:
none; white-space: normal; word-spacing: 0px;
-webkit-text-stroke-width: 0px; float: none; display:
inline !important;" class="">On Fri, May 12, 2017 at
4:04 AM, Till Adams <</span><a moz-do-not-send="true"
href="mailto:till.adams@fossgis.de" style="font-family:
Helvetica; font-size: 12px; font-style: normal;
font-variant-caps: normal; font-weight: normal;
letter-spacing: normal; orphans: auto; text-align:
start; text-indent: 0px; text-transform: none;
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-webkit-text-size-adjust: auto;
-webkit-text-stroke-width: 0px;" class="">till.adams@fossgis.de</a><span
style="font-family: Helvetica; font-size: 12px;
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start; text-indent: 0px; text-transform: none;
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inline !important;" class="">> wrote:</span><br
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<blockquote type="cite" style="font-family: Helvetica;
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normal; font-weight: normal; letter-spacing: normal;
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Hi CC-members,<br class="">
<br class="">
I read the paper delivered by Jody, added some comments
and corrected the details for the Bonn conference.<br
class="">
This paper is more the OSGeo-manual on the topic.<br
class="">
</blockquote>
<br style="font-family: Helvetica; font-size: 12px;
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start; text-indent: 0px; text-transform: none;
white-space: normal; word-spacing: 0px;
-webkit-text-stroke-width: 0px;" class="">
<span style="font-family: Helvetica; font-size: 12px;
font-style: normal; font-variant-caps: normal;
font-weight: normal; letter-spacing: normal; text-align:
start; text-indent: 0px; text-transform: none;
white-space: normal; word-spacing: 0px;
-webkit-text-stroke-width: 0px; float: none; display:
inline !important;" class="">If we're really using
google docs to work on a document, please allow</span><br
style="font-family: Helvetica; font-size: 12px;
font-style: normal; font-variant-caps: normal;
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start; text-indent: 0px; text-transform: none;
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-webkit-text-stroke-width: 0px;" class="">
<span style="font-family: Helvetica; font-size: 12px;
font-style: normal; font-variant-caps: normal;
font-weight: normal; letter-spacing: normal; text-align:
start; text-indent: 0px; text-transform: none;
white-space: normal; word-spacing: 0px;
-webkit-text-stroke-width: 0px; float: none; display:
inline !important;" class="">wide editing or at a
minimum comments. I've opened this document</span><br
style="font-family: Helvetica; font-size: 12px;
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start; text-indent: 0px; text-transform: none;
white-space: normal; word-spacing: 0px;
-webkit-text-stroke-width: 0px;" class="">
<span style="font-family: Helvetica; font-size: 12px;
font-style: normal; font-variant-caps: normal;
font-weight: normal; letter-spacing: normal; text-align:
start; text-indent: 0px; text-transform: none;
white-space: normal; word-spacing: 0px;
-webkit-text-stroke-width: 0px; float: none; display:
inline !important;" class="">several times and read it
but lack access to edit or comment.</span><br
style="font-family: Helvetica; font-size: 12px;
font-style: normal; font-variant-caps: normal;
font-weight: normal; letter-spacing: normal; text-align:
start; text-indent: 0px; text-transform: none;
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-webkit-text-stroke-width: 0px;" class="">
<span style="font-family: Helvetica; font-size: 12px;
font-style: normal; font-variant-caps: normal;
font-weight: normal; letter-spacing: normal; text-align:
start; text-indent: 0px; text-transform: none;
white-space: normal; word-spacing: 0px;
-webkit-text-stroke-width: 0px; float: none; display:
inline !important;" class="">Selectively giving access
isn't really sufficient in my opinion.</span><br
style="font-family: Helvetica; font-size: 12px;
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start; text-indent: 0px; text-transform: none;
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<span style="font-family: Helvetica; font-size: 12px;
font-style: normal; font-variant-caps: normal;
font-weight: normal; letter-spacing: normal; text-align:
start; text-indent: 0px; text-transform: none;
white-space: normal; word-spacing: 0px;
-webkit-text-stroke-width: 0px; float: none; display:
inline !important;" class="">Otherwise, we can use the
wiki.</span><br style="font-family: Helvetica;
font-size: 12px; font-style: normal; font-variant-caps:
normal; font-weight: normal; letter-spacing: normal;
text-align: start; text-indent: 0px; text-transform:
none; white-space: normal; word-spacing: 0px;
-webkit-text-stroke-width: 0px;" class="">
<br style="font-family: Helvetica; font-size: 12px;
font-style: normal; font-variant-caps: normal;
font-weight: normal; letter-spacing: normal; text-align:
start; text-indent: 0px; text-transform: none;
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<blockquote type="cite" style="font-family: Helvetica;
font-size: 12px; font-style: normal; font-variant-caps:
normal; font-weight: normal; letter-spacing: normal;
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text-transform: none; white-space: normal; widows: auto;
word-spacing: 0px; -webkit-text-size-adjust: auto;
-webkit-text-stroke-width: 0px;" class=""><br class="">
I think we as Conference Committee have another
important task in this tropic:<br class="">
How to we select applicants, if applicants > money?<br
class="">
</blockquote>
<br style="font-family: Helvetica; font-size: 12px;
font-style: normal; font-variant-caps: normal;
font-weight: normal; letter-spacing: normal; text-align:
start; text-indent: 0px; text-transform: none;
white-space: normal; word-spacing: 0px;
-webkit-text-stroke-width: 0px;" class="">
<span style="font-family: Helvetica; font-size: 12px;
font-style: normal; font-variant-caps: normal;
font-weight: normal; letter-spacing: normal; text-align:
start; text-indent: 0px; text-transform: none;
white-space: normal; word-spacing: 0px;
-webkit-text-stroke-width: 0px; float: none; display:
inline !important;" class="">Right, I expect this will
be a common situation.</span><br style="font-family:
Helvetica; font-size: 12px; font-style: normal;
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letter-spacing: normal; text-align: start; text-indent:
0px; text-transform: none; white-space: normal;
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class="">
<br style="font-family: Helvetica; font-size: 12px;
font-style: normal; font-variant-caps: normal;
font-weight: normal; letter-spacing: normal; text-align:
start; text-indent: 0px; text-transform: none;
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<blockquote type="cite" style="font-family: Helvetica;
font-size: 12px; font-style: normal; font-variant-caps:
normal; font-weight: normal; letter-spacing: normal;
orphans: auto; text-align: start; text-indent: 0px;
text-transform: none; white-space: normal; widows: auto;
word-spacing: 0px; -webkit-text-size-adjust: auto;
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Second we should agree on what do applicants get paid?
We had a long discussion on this for bonn and in the end
we agreed, that it is very difficult to actually give a
travel grant. In the end we did two things:<br class="">
1. we paid early bird fee and accommodation in a regular
hotel for "regular" applicants<br class="">
</blockquote>
<br style="font-family: Helvetica; font-size: 12px;
font-style: normal; font-variant-caps: normal;
font-weight: normal; letter-spacing: normal; text-align:
start; text-indent: 0px; text-transform: none;
white-space: normal; word-spacing: 0px;
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<span style="font-family: Helvetica; font-size: 12px;
font-style: normal; font-variant-caps: normal;
font-weight: normal; letter-spacing: normal; text-align:
start; text-indent: 0px; text-transform: none;
white-space: normal; word-spacing: 0px;
-webkit-text-stroke-width: 0px; float: none; display:
inline !important;" class="">This is of course "easy"
when it is the LOC since it is the LOC both</span><br
style="font-family: Helvetica; font-size: 12px;
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font-weight: normal; letter-spacing: normal; text-align:
start; text-indent: 0px; text-transform: none;
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<span style="font-family: Helvetica; font-size: 12px;
font-style: normal; font-variant-caps: normal;
font-weight: normal; letter-spacing: normal; text-align:
start; text-indent: 0px; text-transform: none;
white-space: normal; word-spacing: 0px;
-webkit-text-stroke-width: 0px; float: none; display:
inline !important;" class="">"paying" and "receiving"
the funds. We'll have to figure something</span><br
style="font-family: Helvetica; font-size: 12px;
font-style: normal; font-variant-caps: normal;
font-weight: normal; letter-spacing: normal; text-align:
start; text-indent: 0px; text-transform: none;
white-space: normal; word-spacing: 0px;
-webkit-text-stroke-width: 0px;" class="">
<span style="font-family: Helvetica; font-size: 12px;
font-style: normal; font-variant-caps: normal;
font-weight: normal; letter-spacing: normal; text-align:
start; text-indent: 0px; text-transform: none;
white-space: normal; word-spacing: 0px;
-webkit-text-stroke-width: 0px; float: none; display:
inline !important;" class="">out for this when it is the
Conference Committee "paying" and the LOC</span><br
style="font-family: Helvetica; font-size: 12px;
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font-weight: normal; letter-spacing: normal; text-align:
start; text-indent: 0px; text-transform: none;
white-space: normal; word-spacing: 0px;
-webkit-text-stroke-width: 0px;" class="">
<span style="font-family: Helvetica; font-size: 12px;
font-style: normal; font-variant-caps: normal;
font-weight: normal; letter-spacing: normal; text-align:
start; text-indent: 0px; text-transform: none;
white-space: normal; word-spacing: 0px;
-webkit-text-stroke-width: 0px; float: none; display:
inline !important;" class="">"receiving" the funds.
Maybe we'll want to include TG funds in the</span><br
style="font-family: Helvetica; font-size: 12px;
font-style: normal; font-variant-caps: normal;
font-weight: normal; letter-spacing: normal; text-align:
start; text-indent: 0px; text-transform: none;
white-space: normal; word-spacing: 0px;
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<span style="font-family: Helvetica; font-size: 12px;
font-style: normal; font-variant-caps: normal;
font-weight: normal; letter-spacing: normal; text-align:
start; text-indent: 0px; text-transform: none;
white-space: normal; word-spacing: 0px;
-webkit-text-stroke-width: 0px; float: none; display:
inline !important;" class="">advance to the LOC? This
is partly all semantics since it is all</span><br
style="font-family: Helvetica; font-size: 12px;
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start; text-indent: 0px; text-transform: none;
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<span style="font-family: Helvetica; font-size: 12px;
font-style: normal; font-variant-caps: normal;
font-weight: normal; letter-spacing: normal; text-align:
start; text-indent: 0px; text-transform: none;
white-space: normal; word-spacing: 0px;
-webkit-text-stroke-width: 0px; float: none; display:
inline !important;" class="">OSGeo funds but the LOC
does have real bills to be paid (venue,</span><br
style="font-family: Helvetica; font-size: 12px;
font-style: normal; font-variant-caps: normal;
font-weight: normal; letter-spacing: normal; text-align:
start; text-indent: 0px; text-transform: none;
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<span style="font-family: Helvetica; font-size: 12px;
font-style: normal; font-variant-caps: normal;
font-weight: normal; letter-spacing: normal; text-align:
start; text-indent: 0px; text-transform: none;
white-space: normal; word-spacing: 0px;
-webkit-text-stroke-width: 0px; float: none; display:
inline !important;" class="">catering, etc).</span><br
style="font-family: Helvetica; font-size: 12px;
font-style: normal; font-variant-caps: normal;
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start; text-indent: 0px; text-transform: none;
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-webkit-text-stroke-width: 0px;" class="">
<br style="font-family: Helvetica; font-size: 12px;
font-style: normal; font-variant-caps: normal;
font-weight: normal; letter-spacing: normal; text-align:
start; text-indent: 0px; text-transform: none;
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<blockquote type="cite" style="font-family: Helvetica;
font-size: 12px; font-style: normal; font-variant-caps:
normal; font-weight: normal; letter-spacing: normal;
orphans: auto; text-align: start; text-indent: 0px;
text-transform: none; white-space: normal; widows: auto;
word-spacing: 0px; -webkit-text-size-adjust: auto;
-webkit-text-stroke-width: 0px;" class="">2. we paid
accommodation in a hostel and 500€ cash (as grant for
travel costs) to applicants, that also took part in the
student-helper programme.<br class="">
<br class="">
With that, there was no real cash flow before the event,
as it would have been necessary, f we really would have
paid for travel costs.<br class="">
</blockquote>
<br style="font-family: Helvetica; font-size: 12px;
font-style: normal; font-variant-caps: normal;
font-weight: normal; letter-spacing: normal; text-align:
start; text-indent: 0px; text-transform: none;
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<span style="font-family: Helvetica; font-size: 12px;
font-style: normal; font-variant-caps: normal;
font-weight: normal; letter-spacing: normal; text-align:
start; text-indent: 0px; text-transform: none;
white-space: normal; word-spacing: 0px;
-webkit-text-stroke-width: 0px; float: none; display:
inline !important;" class="">We've got several details
to work out. This might take a little discussion.</span><br
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<br style="font-family: Helvetica; font-size: 12px;
font-style: normal; font-variant-caps: normal;
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start; text-indent: 0px; text-transform: none;
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<span style="font-family: Helvetica; font-size: 12px;
font-style: normal; font-variant-caps: normal;
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start; text-indent: 0px; text-transform: none;
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-webkit-text-stroke-width: 0px; float: none; display:
inline !important;" class="">Best regards, Eli</span><br
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<br style="font-family: Helvetica; font-size: 12px;
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<br style="font-family: Helvetica; font-size: 12px;
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<blockquote type="cite" style="font-family: Helvetica;
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So far,<br class="">
<br class="">
Till<br class="">
<br class="">
<br class="">
<br class="">
Am 10.05.2017 um 08:38 schrieb Jody Garnett:<br class="">
<br class="">
Happy to share the document (see attached).<br class="">
Travel Grant Guidelines<br class="">
<br class="">
I have put the travel grant thing on the agenda for
Thursday board meeting; while i am sure we can handle it
a rep from the conference committee may wish to attend.<br
class="">
<br class="">
Aside: I am focused on this as part of our OSGeo
inclusive goal (so diversity and having it be broader in
scope then just the annual foss4g event. I know that
will be hard to focus on since foss4g boston has a short
term need.<br class="">
--<br class="">
Jody Garnett<br class="">
<br class="">
On 9 May 2017 at 23:30, Till Adams <<a
moz-do-not-send="true"
href="mailto:till.adams@fossgis.de" class="">till.adams@fossgis.de</a>>
wrote:<br class="">
<blockquote type="cite" class=""><br class="">
Hi,<br class="">
<br class="">
thanks Eli for the sum up. I think the count of 9
votes (8 x +1, 1 x +0) shows, that we have enough
capacity to run this topic.<br class="">
<br class="">
In general I think the voting result is clear - if the
board passes over this topic to us, we are ready to
go.<br class="">
Then we can proceed to the next step, as Jody
suggested in his mail from 4th of May and dive into
his draft document. @Jody, could you please share this
doc with us?<br class="">
<br class="">
We have to keep Camerons thoughts in mind:<br class="">
- my intention was a restriction to global FOSS4G, but
may be extended on a case by case basis to other
events too - any other opinions here?<br class="">
<br class="">
Also I think the handbook (that needs a re-work
anyway) is a good place:<br class="">
<a moz-do-not-send="true"
href="https://wiki.osgeo.org/wiki/FOSS4G_Handbook"
class="">https://wiki.osgeo.org/wiki/FOSS4G_Handbook</a><br
class="">
<br class="">
Also we should care about Michaels last email and
request to care about Narcisse Mbunzama (email from
09.05.2017)<br class="">
<br class="">
<br class="">
Regards, Till<br class="">
<br class="">
<br class="">
<br class="">
<br class="">
Am 10.05.2017 um 02:30 schrieb Eli Adam:<br class="">
<br class="">
On Tue, May 9, 2017 at 1:45 PM, Steven Feldman
<a class="moz-txt-link-rfc2396E" href="mailto:shfeldman@gmail.com"><shfeldman@gmail.com></a> wrote:<br class="">
<br class="">
Have we got enough votes to declare a decision? So far
no one has voted -1<br class="">
<br class="">
I count eight +1s and one +0 so that is enough. [0]<br
class="">
<a class="moz-txt-link-freetext" href="https://wiki.osgeo.org/wiki/Conference_Committee#Decisions">https://wiki.osgeo.org/wiki/Conference_Committee#Decisions</a><br class="">
<br class="">
What was the expiry time for voting?<br class="">
<br class="">
Rereading, Till's email, I now see that he set an
entirely reasonable<br class="">
timeline of May 10th, [1]<br class="">
<a class="moz-txt-link-freetext" href="https://lists.osgeo.org/pipermail/conference_dev/2017-May/004344.html">https://lists.osgeo.org/pipermail/conference_dev/2017-May/004344.html</a><br
class="">
<br class="">
I mistakenly complained about an short timespan in my
response<br class="">
apparently based on a terrible misreading of the date.<br
class="">
<br class="">
I expect that Till will "6. The result will be clearly
declared<br class="">
afterwards." [0] once the timeline expires.<br
class="">
<br class="">
Best regards, Eli<br class="">
<br class="">
[0]
<a class="moz-txt-link-freetext" href="https://wiki.osgeo.org/wiki/Conference_Committee#Decisions">https://wiki.osgeo.org/wiki/Conference_Committee#Decisions</a><br
class="">
[1]
<a class="moz-txt-link-freetext" href="https://lists.osgeo.org/pipermail/conference_dev/2017-May/004344.html">https://lists.osgeo.org/pipermail/conference_dev/2017-May/004344.html</a><br
class="">
<br class="">
Steven<br class="">
07958 924 101<br class="">
<br class="">
On 9 May 2017, at 21:05, Michael Terner
<a class="moz-txt-link-rfc2396E" href="mailto:mgt@appgeo.com"><mgt@appgeo.com></a> wrote:<br class="">
<br class="">
Off list, as not sure of process and this emanates
from Jody (i.e., I assume<br class="">
he knows process; and may have avoided cross post to
ConfDev<br class="">
intentionally?)...<br class="">
<br class="">
But, heads-up that from Board's perspective they're
waiting for ConfDev to<br class="">
report back, and are hoping for something by Thursday
(see below)...<br class="">
<br class="">
MT<br class="">
<br class="">
---------- Forwarded message ----------<br class="">
From: Jody Garnett <a class="moz-txt-link-rfc2396E" href="mailto:jody.garnett@gmail.com"><jody.garnett@gmail.com></a><br
class="">
Date: Tue, May 9, 2017 at 2:27 PM<br class="">
Subject: Re: [Board] travel grant discussion<br
class="">
To: <a class="moz-txt-link-rfc2396E" href="mailto:board@lists.osgeo.org">"board@lists.osgeo.org"</a>
<a class="moz-txt-link-rfc2396E" href="mailto:board@lists.osgeo.org"><board@lists.osgeo.org></a><br class="">
<br class="">
<br class="">
I closed the loomio vote while we wait for a response
from the conference<br class="">
committee. I note that discussion is getting into
details<br class="">
(finance,scope,value,history) rather than focused on
the question: Is the<br class="">
conference committee willing to accept the
responsibility for a travel grant<br class="">
program.<br class="">
<br class="">
I hope we can hear back in time for our meeting
Thursday, it would be good<br class="">
to have this well underway by the end of the month (as
potential foss4g,<br class="">
foss4g-europe attendees will need to apply shortly).<br
class="">
<br class="">
<br class="">
<br class="">
--<br class="">
Jody Garnett<br class="">
<br class="">
On 23 April 2017 at 22:25, Jody Garnett
<a class="moz-txt-link-rfc2396E" href="mailto:jody.garnett@gmail.com"><jody.garnett@gmail.com></a> wrote:<br class="">
<br class="">
As noted in last weeks meeting, we have an action to
move travel grant<br class="">
discussion to email. The motivation is to build on the
work done at FOSS4G<br class="">
2015, FOSS4G 2016 and a few local events.<br class="">
<br class="">
I would like to propose:<br class="">
- A format, similar to code sprints, where any OSGeo
event can apply for<br class="">
funds to run a travel grants<br class="">
- To repeat this is not a FOSS4G specific idea<br
class="">
- I am interested in using travel grants to promote
diversity within our<br class="">
community<br class="">
<br class="">
A final comment is that travel grants are not a viable
solution to high<br class="">
event costs. If we wish to offer discounts for
students we should do so<br class="">
(rather than lean on a travel grant program).<br
class="">
--<br class="">
Jody Garnett<br class="">
<br class="">
_______________________________________________<br
class="">
Board mailing list<br class="">
<a class="moz-txt-link-abbreviated" href="mailto:Board@lists.osgeo.org">Board@lists.osgeo.org</a><br class="">
<a class="moz-txt-link-freetext" href="https://lists.osgeo.org/mailman/listinfo/board">https://lists.osgeo.org/mailman/listinfo/board</a><br
class="">
<br class="">
<br class="">
<br class="">
--<br class="">
Michael Terner<br class="">
Executive Vice President<br class="">
617-447-2468 Direct | 617-447-2400 Main<br class="">
Applied Geographics, Inc.<br class="">
24 School Street, Suite 500<br class="">
Boston, MA 02108<br class="">
<a class="moz-txt-link-abbreviated" href="http://www.AppGeo.com">www.AppGeo.com</a><br class="">
<br class="">
This e-mail message and any attachments may contain
confidential or legally<br class="">
privileged information. If you are not an intended
recipient or otherwise<br class="">
authorized to receive this message, you should not
use, copy, distribute,<br class="">
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contained in this<br class="">
e-mail or any attachments. If you have received this
message and material in<br class="">
error, please advise the sender immediately by reply
e-mail and delete this<br class="">
message. Thank you on behalf of Applied Geographics,
Inc. (AppGeo).<br class="">
</blockquote>
<br class="">
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<pre wrap="">_______________________________________________
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<pre class="moz-signature" cols="72">--
Cameron Shorter
M +61 419 142 254</pre>
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