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<p>Hi Steven,</p>
<p>thanks for finishing the document!</p>
<p>I totally agree in the fact, that on the one hand we can't
increase our requirements more and more, on the other hand we want
to keep the price as low as possible. Somewhere there has to be a
balance and this is lived by the LOCs. <br>
</p>
<p>As long as the bidders clearly describe how they deal with the
individual things, the final decision lies with the selection of
the proposal and with that, it is still in the hands of OSGeo.</p>
<p>So I would leave the video section(s) as they are and finish the
document *now*<br>
</p>
<p>Till<br>
</p>
<p><br>
</p>
<br>
<div class="moz-cite-prefix">Am 14.09.2018 um 11:09 schrieb Steven
Feldman:<br>
</div>
<blockquote type="cite"
cite="mid:6410FD4B-A07D-404B-AC73-B9A07D345F45@gmail.com">
<meta http-equiv="Content-Type" content="text/html; charset=utf-8">
I have cleared the last few comments and hopefully have resolved
the AGM and the member meeting in a way that will acceptable to
the board. I think we are making clear to bidders that they need
to provide space for these events <b class="">within</b> the
programme.
<div class=""><br class="">
</div>
<div class="">When we award the event to a LOC I think we should
draft a formal letter of award that includes a list of
conditions which could include approval of the scheduling of the
OSGeo AGM etc.</div>
<div class=""><br class="">
</div>
<div class="">The funding of video recording is going to have to
be left unresolved. At the moment all that we are saying is that
we want recording and that OSGeo “may” provide a loan. The
provision of recording is quite contentious amongst recent
chairs:</div>
<div class="">
<ul class="MailOutline">
<li class="">Prior to Bonn there was no large scale video
recording to my knowledge. At Nottingham we had Audio
recording</li>
<li class="">Bonn set a very high standard thanks to the team
of external specialist volunteers who took on the task</li>
<li class="">Boston did an incredible job using home built
systems but it was an enormous strain on the LOC and the
volunteers to get this done. An external team would have
cost close on $100k I believe (MT?) and that would have
added $80+ to the ticket price or eliminated most of the
surplus returned to OSGeo</li>
<li class="">Dar only recorded the keynotes and some sessions
in the main hall, I believe that this was due to a
combination of cost and organisation (MI?)</li>
</ul>
<div class=""><br class="">
</div>
<div class="">People outside of the LOC are always keen that the
proceedings are recorded and made available to a wider
audience, I understand why. The LOC may well be concerned at
the cost of hiring in a professional team to record up to 9
streams of content or the administrative burden of trying to
record using an in-house team of volunteers. </div>
<div class=""><br class="">
</div>
<div class="">I’d prefer to leave recording as a strongly
desired but not mandatory requirement (also seek clarity on
whether all sessions will be recorded) and remove the section
on an OSGeo loan as that will make matters more complex.
Others will have a different view. We need to make a decision
and get the RfP out. I can edit the video sections of the RfP
once there is a decision.</div>
<div class="">
<span class="Apple-style-span" style="border-collapse:
separate; font-variant-ligatures: normal;
font-variant-east-asian: normal; font-variant-position:
normal; line-height: normal; border-spacing: 0px;
-webkit-text-decorations-in-effect: none;">______<br
class="">
Steven<br class="">
<br class="">
</span>
</div>
<div><br class="">
<blockquote type="cite" class="">
<div class="">On 14 Sep 2018, at 08:49, Till Adams <<a
href="mailto:till.adams@fossgis.de" class=""
moz-do-not-send="true">till.adams@fossgis.de</a>>
wrote:</div>
<br class="Apple-interchange-newline">
<div class="">
<div class="">Dear all,<br class="">
<br class="">
I tried to resolve all the comments in<br class="">
<br class="">
<a
href="https://docs.google.com/document/d/14ltOnAoiFSTl7ERdlFKUvx-Jh9eDpVQgEn4AoCIp4SE/edit?ts=5b9a347f#"
class="" moz-do-not-send="true">https://docs.google.com/document/d/14ltOnAoiFSTl7ERdlFKUvx-Jh9eDpVQgEn4AoCIp4SE/edit?ts=5b9a347f#</a><br
class="">
<br class="">
<br class="">
and ended up with 2 remaining.<br class="">
<br class="">
One is a discussion between Steven and Maria regarding
length and<br class="">
scheduling for AGM, the other one is a comment of
Cameron regarding the<br class="">
potential funding of the video recording.<br class="">
<br class="">
Can the people I named please resolve these comments?
After that we can<br class="">
export the document and ask somebody who knows how to to
load it into<br class="">
the SVN and send the link. Afterwards I will kick the
call out.<br class="">
<br class="">
Many thanks to all contributions!<br class="">
<br class="">
Till<br class="">
<br class="">
_______________________________________________<br
class="">
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<a class="moz-txt-link-freetext" href="https://lists.osgeo.org/mailman/listinfo/conference_dev">https://lists.osgeo.org/mailman/listinfo/conference_dev</a></div>
</div>
</blockquote>
</div>
<br class="">
</div>
</blockquote>
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