<html><head><meta http-equiv="Content-Type" content="text/html; charset=utf-8"></head><body style="word-wrap: break-word; -webkit-nbsp-mode: space; line-break: after-white-space;" class="">Back in 2012 we proposed a small share for the UK local chapter for the Nottingham event -  we also made some small donations to some open source projects that we had used to run the conference. The funding that OSGeo:UK received has enabled us to run several UK FOSS4G events, sponsor QGIS user group events and PostGIS days and  get to a point where we are self sustaining and surpluses from our events can be reinvested in sponsoring code sprints and supporting OSGeo projects relevant to our UK members<div class=""><br class=""></div><div class="">I think it has become the norm since 2013 for some of the surplus to go to the local chapter - when Eli refers to the LOC I think he meant the local chapter not the organising committee?<br class=""><div class="">
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<div><br class=""><blockquote type="cite" class=""><div class="">On 2 Jan 2020, at 19:35, Jody Garnett <<a href="mailto:jody.garnett@gmail.com" class="">jody.garnett@gmail.com</a>> wrote:</div><br class="Apple-interchange-newline"><div class=""><div dir="ltr" class=""><div class="">Eli/Steven:</div><div class=""><br class=""></div><div class="">Question from the sidelines, do you know when the idea of funds going to the LOC started? As a bystander I thought the idea was to help found local OSGeo chapters but I am not sure if that happen in each case?</div><div class=""><div dir="ltr" class="gmail_signature" data-smartmail="gmail_signature"><div dir="ltr" class=""><div class=""><div dir="ltr" class=""><div class="">--</div><div class="">Jody Garnett</div></div></div></div></div></div><br class=""></div><br class=""><div class="gmail_quote"><div dir="ltr" class="gmail_attr">On Thu, 2 Jan 2020 at 07:14, Eli Adam <<a href="mailto:eadam@co.lincoln.or.us" class="">eadam@co.lincoln.or.us</a>> wrote:<br class=""></div><blockquote class="gmail_quote" style="margin:0px 0px 0px 0.8ex;border-left-width:1px;border-left-style:solid;border-left-color:rgb(204,204,204);padding-left:1ex"><div class=""><div dir="auto" class="">If we’re revising, stepped amounts make more sense to me, 50/50 split of the first $30,000, 90 OSGeo / 10 LOC there after.  OSGeo already has a host of great programs and ways to spend the money.  It also is the reason that FOSS4G happens.  (It also is how OSGeo exists).  </div><div dir="auto" class=""><br class=""></div><div dir="auto" class="">I’m all in favor of LOCs getting some portion of the proceeds (that’s why I like an aggressive initial percent), but think of what is a good amount for a LOC to tuck away for the future and then think of typical returns.  </div></div><div dir="auto" class=""><br class=""></div><div dir="auto" class="">Best regards, Eli</div><div class=""><br class=""><div class="gmail_quote"><div dir="ltr" class="gmail_attr">On Thu, Jan 2, 2020 at 4:20 AM Steven Feldman <<a href="mailto:shfeldman@gmail.com" target="_blank" class="">shfeldman@gmail.com</a>> wrote:<br class=""></div><blockquote class="gmail_quote" style="margin:0px 0px 0px 0.8ex;border-left-width:1px;border-left-style:solid;border-left-color:rgb(204,204,204);padding-left:1ex"><div style="word-wrap:break-word;line-break:after-white-space" class="">Till<div class=""><br class=""></div><div class="">IMO: The RfP is published each year, it sets out OSGeo’s expectations for LOCs to bid. I think it is binding but it would do no harm to strengthen that with some more formal language when we revise the RfP document later this year.</div></div><div style="word-wrap:break-word;line-break:after-white-space" class=""><div class=""><br class=""><div class="">
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<div class=""><br class=""><blockquote type="cite" class=""><div class="">On 2 Jan 2020, at 11:54, Till Adams <<a href="mailto:till.adams@fossgis.de" target="_blank" class="">till.adams@fossgis.de</a>> wrote:</div><br class=""><div class="">
  
    
  
  <div bgcolor="#FFFFFF" class=""><p class="">Hi Steven,</p><p class="">thanks, I missed to read the RfP carefully ;-) <br class="">
    </p><p class="">Is it enough to have this only in the RfP docs?</p><p class="">Till<br class="">
    </p><p class=""><br class="">
    </p>
    <div class="">Am 02.01.20 um 12:39 schrieb Steven
      Feldman:<br class="">
    </div>
    <blockquote type="cite" class="">
      
      In the RfP document it says (my italics):
      <div class=""><br class="">
      </div>
      <div class="">"<span style="font-weight:700;background-color:rgb(255,255,255)" class="">Funding by OSGeo and
          distribution of surplus</span>
        <div title="Page 8" class="">
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                              <li class=""><p class=""><span style="font-weight:700" class="">It is expected that
                                    all FOSS4G events will be budgeted
                                    and operated to deliver a surplus
                                    over costs. <i class="">Part of the
                                      surplus will be donated to OSGeo.</i></span></p>
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                          </div>
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                      </div>
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                    <div title="Page 9" class="">
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                        <div class="">
                          <div class=""><p class=""><span style="font-weight:700;font-style:normal" class="">Seed
                                Funding</span></p><p class="">OSGeo can offer seed funding (an
                              advance to cover start-up expenses and
                              deposits before revenues are received) and
                              an additional guarantee to cover losses
                              (up to an agreed limit) in the event of
                              unexpected events (subject to approval of
                              budgets and regular financial updates to
                              an OSGeo board representative).</p><p class="">If OSGeo provides seed funding
                              and guarantees, it is expected that in the
                              region of 85% of any surplus generated
                              will be donated to OSGeo (a lower
                              percentage will be considered for events
                              hosted in Lower or Middle Income
                              economies). OSGeo will provide a financial
                              supervisor who must be consulted on all
                              major financial decisions. For more
                              information see ​<a href="https://wiki.osgeo.org/wiki/FOSS4G_Handbook#Finances" target="_blank" class="">https://wiki.osgeo.org/wiki/FOSS4G_Handbook#Finances</a></p><p class=""><b class=""><i class="">If a LOC
                                  does not require seed funding or
                                  guarantees from OSGeo, they will be
                                  expected to donate at least 50% of the
                                  surplus after costs to OSGeo.</i></b></p><p class=""><span style="font-weight:700;font-style:normal" class="">Travel
                                Grant</span></p><p class="">OSGeo will provide a grant of
                              $10,000 minimum towards a Travel Grant
                              Programme (see <span style="color:rgb(17,85,204)" class=""><a href="https://www.osgeo.org/initiatives/foss4g-travel-grant-program/" target="_blank" class="">https://www.osgeo.org/initiatives/foss4g-travel-grant-program/</a></span><span style="color:rgb(17,85,204)" class="">​ </span>), the LOC are
                              expected to raise at least an equivalent
                              amount of funding through sponsorship,
                              donations at registration or other means.</p><p class=""><span style="font-weight:700;font-style:normal" class="">Video</span></p><p class="">OSGeo may provide loan funding
                              towards the cost of recording the
                              conference proceedings. If there is
                              surplus from the conference, OSGeo
                              requires this funding to be repaid in full
                              to OSGeo before any calculation and
                              distribution of the conference surplus."</p>
                            <div class=""><br class="">
                            </div>
                            <div class="">
                              <div style="word-wrap:break-word;line-break:after-white-space" class="">______<br class="">
                                Steven<br class="">
                                <br class="">
                              </div>
                              <div style="word-wrap:break-word;line-break:after-white-space" class="">Unusual
                                maps in strange places -  <a href="http://mappery.org/" target="_blank" class="">mappery.org</a><br class="">
                              </div>
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                              </div>
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                            <div class=""><br class="">
                            </div>
                            <div class=""><br class="">
                            </div>
                            <div class="">
                              <div class="">On 2 Jan 2020, at 09:05,
                                Till Adams <<a href="mailto:till.adams@fossgis.de" target="_blank" class="">till.adams@fossgis.de</a>>
                                wrote:</div>
                              <br class="">
                              <div class="">Dear conference committee,<br class="">
                                <br class="">
                                you know, that surplus of FOSS4G's is
                                one of the major source of income<br class="">
                                of OSGeo. The upcoming two events are
                                good examples, that we need a<br class="">
                                binding and general rule about "what
                                happens with a potential surplus of<br class="">
                                a FOSS4G": Calgary did not claim for
                                seed money and explained to<br class="">
                                transfer back "at least 50%", Buenes
                                Aires recently requested for seed<br class="">
                                money and mentioned a transfer back of
                                30% in their bid (Steven asked<br class="">
                                about that during the RfP).<br class="">
                                <br class="">
                                On our last board meeting, we discussed
                                the request from Buenes Aires<br class="">
                                regarding seed money. I know, there is a
                                general rule, that says, that<br class="">
                                if a LOC of a FOSS4G requests for seed
                                money, that we as an organisation<br class="">
                                expect, that at least 85% of the
                                potential surplus goes back to OSGeo.<br class="">
                                This rule is AFAIK written in the
                                "FOSS4G cookbook" but in the WIKI<br class="">
                                still marked as "draft" [1].<br class="">
                                <br class="">
                                So, in my eyes, we need to approve this
                                rule and make it binding for<br class="">
                                future bids. Also, there is no rule
                                about the surplus going back to<br class="">
                                OSGeo, if teams do *not* request for
                                seed money. I think we should need<br class="">
                                to define a rule here also.<br class="">
                                <br class="">
                                <br class="">
                                Any thoughts?<br class="">
                                <br class="">
                                Till<br class="">
                                <br class="">
                                <br class="">
                                <br class="">
                                [1] <a href="https://wiki.osgeo.org/index.php?title=FOSS4G_Handbook#Finances" target="_blank" class="">https://wiki.osgeo.org/index.php?title=FOSS4G_Handbook#Finances</a><br class="">
                                <br class="">
_______________________________________________<br class="">
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                            </div>
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    </blockquote>
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