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<p>Hi Mark,</p>
<p>for sure I can help here. I will have a deeper look on this by
tomorrow (I was quite busy the past days).<br>
</p>
<p>Till</p>
<p><br>
</p>
<p><br>
</p>
<div class="moz-cite-prefix">Am 03.05.21 um 22:00 schrieb Mark
Iliffe:<br>
</div>
<blockquote type="cite"
cite="mid:CAFqG6ZdnBvLhQw-3f7Y2tv53KVcEFBjz5oA5QsRr9idOvvApfg@mail.gmail.com">
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<div dir="ltr">Hi Eli, Steven, All,
<div><br>
</div>
<div>I think Steven asking for guidance from the Board is
appropriate in this instance. <a class="gmail_plusreply"
id="plusReplyChip-0" href="mailto:tilladams@gmail.com"
tabindex="-1" moz-do-not-send="true">@Till Adams</a> I'm
sure can help us in this regard and propose that further
parameterisation around what they're looking for/what they're
willing to do would be useful here. </div>
<div><br>
</div>
<div>To offer a perhaps unwelcome aside, the support that FOSS4G
in Dar received from the board was scarcer than the dodo,
in-part because 1. we didn't explicitly ask for it and the
board seemed to be quite uncoordinated on the few occasions
when I interfaced with it; and, 2. the DLOC developed a strong
shared vision on what we wanted to achieve. In certain areas,
this was so vastly different from the mould the lack of
'supervision' was beneficial as we were able to develop a
conference that uniquely incorporated the local context. My
instinct and counsel is shared through this perspective
and therefore should be taken on board, or not, accordingly. </div>
<div><br>
</div>
<div>I really just want to (re)iterate my view that a LOC should
interpret their FOSS4G in the best way possible, and demarcate
the very fuzzy boundary of the 'independence - supervised
continuum' that any FOSS4G chair has in their relationship
with the OSGeo board. Simply, if we had followed Boston's
template going into planning Dar es Salaam, we would not have
had the same impact that emanated from the conference; this
isn't to say that Dar was 'better' than Boston, it wasn't by
any means. Its success was achieved by setting an ambitious
vision that guides the outcomes of the ensuing conference, not
through focusing purely on turning a profit for OSGeo. I
believe that the strength of vision comes from the LOC - not
the board. While that is less my 2 cents, and more like $50 of
thoughts, I leave this point for now.</div>
<div><br>
</div>
<div>Cheers,</div>
<div><br>
</div>
<div>Mark </div>
</div>
<br>
<div class="gmail_quote">
<div dir="ltr" class="gmail_attr">On Mon, 3 May 2021 at 15:00,
Eli Adam <<a href="mailto:eadam@co.lincoln.or.us"
moz-do-not-send="true">eadam@co.lincoln.or.us</a>> wrote:<br>
</div>
<blockquote class="gmail_quote" style="margin:0px 0px 0px
0.8ex;border-left:1px solid rgb(204,204,204);padding-left:1ex">
<div dir="ltr">
<div>Hi Mark, <input name="virtru-metadata" type="hidden"
value="{"email-policy":{"state":"closed","expirationUnit":"days","disableCopyPaste":false,"disablePrint":false,"disableForwarding":false,"enableNoauth":false,"persistentProtection":false,"expandedWatermarking":false,"expires":false,"isManaged":false},"attachments":{},"compose-id":"8","compose-window":{"secure":false}}"></div>
<br>
<div class="gmail_quote">
<div dir="ltr" class="gmail_attr">On Mon, May 3, 2021 at
11:03 AM Mark Iliffe <<a
href="mailto:markiliffe@gmail.com" target="_blank"
moz-do-not-send="true">markiliffe@gmail.com</a>>
wrote:<br>
</div>
<blockquote class="gmail_quote" style="margin:0px 0px 0px
0.8ex;border-left:1px solid
rgb(204,204,204);padding-left:1ex">
<div dir="ltr">Hi Luca,
<div><br>
</div>
<div>Thanks for your answers. I have no further
questions - but I wish to urge that special
attention is paid to ensure that all those that wish
to participate in FOSS4G are given the opportunity
to do so. Appreciate that there is a perceptible
driver to be cost-efficient - however, for many
delegates, a few euros here or there doesn't make
much of a difference, but for those with not a lot,
it is those euros that can transform everything. I
would strongly urge that FOSS4G ticket prices are
not a race to the bottom, instead are considered as
a mechanism that can bring value to the entire OSGeo
ecosystem. Your approach of leaning into the OSGeo
to underwrite your FOSS4G is IMHO the correct one
given our circumstances - but unless there is a
necessity to raise money for OSGeo (which I don't
think there is... at least not more than 'usual'),
my counsel would be to reduce the potential profit
back into OSGeo's coffers to invest within the
community.</div>
</div>
</blockquote>
<div><br>
</div>
<div>As you can see here, <a
href="https://wiki.osgeo.org/wiki/Finance_Operational_Notes#Annual_proportions_2007-2017"
target="_blank" moz-do-not-send="true">https://wiki.osgeo.org/wiki/Finance_Operational_Notes#Annual_proportions_2007-2017</a>,
from 2010-2017* OSGeo has been funded almost
exclusively from FOSS4G. The cancelation of 2020
Calgary not only did not raise money in a "North
American" year, it also lost substantial money. 2021
Buenos Aires as an "Other Regions" and virtual is a bit
of a wildcard which we won't know the financial results
of until later. FOSS4G LOCs often ask for ~$100,000
advances and sometimes there is more than one advance
out at a time. </div>
<div><br>
</div>
<div>Steven's suggestion that the Conference Committee
should seek guidance from the OSGeo Treasurer and Board
on the level of surplus that they are seeking in 2022 is
a good idea. Are there other aspects of guidance that
we're looking for in those realms?</div>
<div><br>
</div>
<div>*Tracking OSGeo/FOSS4G finances 2018-present might be
useful too. </div>
<div><br>
</div>
<div>Best regards, Eli </div>
<div><br>
</div>
<blockquote class="gmail_quote" style="margin:0px 0px 0px
0.8ex;border-left:1px solid
rgb(204,204,204);padding-left:1ex">
<div dir="ltr">
<div> </div>
<div><br>
</div>
<div>May the FOSS be with you!! Even if the members of
this committee aren't in your FLOC meetings, know
that we're behind you every step of the way :-)</div>
<div><br>
</div>
<div>Cheers,</div>
<div><br>
</div>
<div>Mark </div>
</div>
<br>
<div class="gmail_quote">
<div dir="ltr" class="gmail_attr">On Sat, 1 May 2021
at 15:02, Steven Feldman <<a
href="mailto:shfeldman@gmail.com" target="_blank"
moz-do-not-send="true">shfeldman@gmail.com</a>>
wrote:<br>
</div>
<blockquote class="gmail_quote" style="margin:0px 0px
0px 0.8ex;border-left:1px solid
rgb(204,204,204);padding-left:1ex">
<div dir="auto">Luca
<div><br>
</div>
<div>Thanks for your detailed and clear proposal</div>
<div><br>
</div>
<div>I have 3 questions for you:</div>
<div>
<ol>
<li>Can you provide a schedule of how the
costs of a cancellation of a physical event
(forced by government covid restrictions)
increase month by month as you get closer to
the event?</li>
<li>You have asked for seed funding of €60,000
plus a further guarantee of €25,000. Are you
certain that €85,000 is the maximum possible
loss?</li>
<li>What organisation will OSGeo be contacting
with?</li>
</ol>
<br>
<div dir="ltr">Matt the FOSS be with you</div>
<div dir="ltr"><br>
<div>Steven</div>
<div><br>
</div>
<div><span><br>
</span></div>
<div><span>+44 (0) 7958 924101</span></div>
<div>
<div><span>Sent from my iPhone</span></div>
</div>
</div>
<div dir="ltr"><br>
<blockquote type="cite">On 1 May 2021, at
17:33, Luca Delucchi <<a
href="mailto:lucadeluge@gmail.com"
target="_blank" moz-do-not-send="true">lucadeluge@gmail.com</a>>
wrote:<br>
<br>
</blockquote>
</div>
<blockquote type="cite">
<div dir="ltr"><span>On Wed, 28 Apr 2021 at
00:51, Paul Ramsey <<a
href="mailto:pramsey@cleverelephant.ca"
target="_blank" moz-do-not-send="true">pramsey@cleverelephant.ca</a>>
wrote:</span><br>
<blockquote type="cite"><span></span><br>
</blockquote>
<blockquote type="cite"><span>Luca, thanks
so much for this proposal. I have only a
couple questions / clarifications:</span><br>
</blockquote>
<blockquote type="cite"><span></span><br>
</blockquote>
<span>Dear Paul,</span><br>
<span></span><br>
<span>our answer are inline</span><br>
<span></span><br>
<blockquote type="cite"><span>- The Gala is
pencilled in as a 0EUR price (ie, it is
included in the registration).</span><br>
</blockquote>
<blockquote type="cite"><span> - Will you
include a price for delegates bringing a
guest?</span><br>
</blockquote>
<span></span><br>
<span>Yes, Gala dinner is included in the
registration fees. Regarding</span><br>
<span>guests, we estimate the price for Gala
dinner ticket around 75 € for</span><br>
<span>each person.</span><br>
<span></span><br>
<blockquote type="cite"><span> - Those who
choose not to attend will end up
cross-subsidizing those who do, are you
OK with that?</span><br>
</blockquote>
<blockquote type="cite"><span></span><br>
</blockquote>
<span></span><br>
<span>If you are still talking about the
gala dinner, the costs of the</span><br>
<span>people who will not attend will still
have to be covered. We might</span><br>
<span>even think about putting the gala
dinner as an external cost to the</span><br>
<span>registration. In the last few years we
have seen that the gala dinner</span><br>
<span>has always been included in the
registration and we have followed this</span><br>
<span>route.</span><br>
<span></span><br>
<blockquote type="cite"><span>- The "OSGeo %
Seed Funding" number at the bottom of
the budget is quite sensitive to the
number of projected attendees, which I
find odd. I'd expect it to be pretty
fixed, and largely keyed to expense
items that are quite fixed and require
large deposits up front (convention
space, A/V suppliers). What does that
number come from?</span><br>
</blockquote>
<blockquote type="cite"><span></span><br>
</blockquote>
<span></span><br>
<span>There has been a misunderstanding the
line "OSGeo % Seed Funding" is</span><br>
<span>actually "OSGeo % for Seed Funding"
and represents the percentage of</span><br>
<span>surplus OSGeo should obtain. The seed
funding required is 60000 € in</span><br>
<span>three tranches as written in the
proposal, beyond an additional</span><br>
<span>guarantee against losses of 25.000
Euro making a total exposure of up</span><br>
<span>to 85.000 Euro for OSGeo. In the
budget the seed funding has not been</span><br>
<span>considered.</span><br>
<span></span><br>
<blockquote type="cite"><span>- The food
prices are ... very reasonable? Are
those numbers (25EUR lunch, etc)
validated with the organizers, do they
really represent the cost of catering in
the venue? Venues sometimes have quite
expensive and exclusive catering
arrangements.</span><br>
</blockquote>
<blockquote type="cite"><span></span><br>
</blockquote>
<span></span><br>
<span>Yes, all the prices are coming from
quotations and validated by</span><br>
<span>venue’s people and PCO.</span><br>
<span></span><br>
<blockquote type="cite"><span>Thanks!</span><br>
</blockquote>
<blockquote type="cite"><span></span><br>
</blockquote>
<blockquote type="cite"><span>P</span><br>
</blockquote>
<blockquote type="cite"><span></span><br>
</blockquote>
<span></span><br>
<span>-- </span><br>
<span>regards</span><br>
<span>Luca</span><br>
<span></span><br>
<span><a href="http://www.lucadelu.org"
target="_blank" moz-do-not-send="true">www.lucadelu.org</a></span><br>
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