[OSGeo-Discuss] Discussing and building the FOSS4G Handbook on the OSGeo Conference email list

Cameron Shorter cameron.shorter at gmail.com
Thu Sep 8 13:47:42 PDT 2016 

Hi all,

We will be discussing FOSS4G guidelines quite intensely over next 2 
weeks prior to the next FOSS4G RFQ going out. If you wish to be part of 
the conversation, of wish to volunteer to help write the FOSS4G 
Handbook, please join the conversation on the Conference email list.

http://lists.osgeo.org/mailman/listinfo/conference


On 9/09/2016 12:28 AM, Steven Feldman wrote:
> I can’t join an irc today (or most of next week) - have to leave discussion to others or follow on this list - we need to make some decisions within next 2 weeks if we are going to get the RfP out before end September.
>
> At worst we can leave some of these topics as unclear or undecided as previous years and perhaps consider between LoI and Proposal stages?
> ______
> Steven
>
>
>> On 8 Sep 2016, at 13:03, Cameron Shorter <cameron.shorter at gmail.com> wrote:
>>
>> Steven,
>>
>> That is quite a long list of controversial questions. How much time do we have to decide before they are consolidated into the RFP?
>>
>> I'll be on irc://freenode.net#osgeo in ~ 8 hours for ~ 30 mins happy to start talking about these how we answer these issues:
>>
>> http://www.timeanddate.com/worldclock/meetingdetails.html?hour=20&min=0&sec=0&p1=179&p2=189&p3=224&p4=22&p5=240&p6=196&p7=215
>>
>>
>> On 8/09/2016 9:12 PM, Steven Feldman wrote:
>>> And one more thing!
>>>
>>> 8) There is an ongoing theme in several threads about inclusiveness/accessibility which tends to focus on the cost of the conference. We know that travel accommodation and subsistence are a much greater cost than the delegate fees for many people from outside of the region where the conference is being held. At Boston I would guess the cost will be double the delegate fee (i.e. delegate fee will be ca 35% of total cost for a non US attendee).
>>>
>>> Should we  make live video streaming and archiving a mandatory/highly desired requirement? This would enable much greater reach to those who can’t afford to come to the event than a travel grants program. Perhaps we could enhance with use of twitter to enable remote viewers of the stream to ask questions via the session chair?
>>> ______
>>> Steven
>>>
>>>
>>>> On 8 Sep 2016, at 12:03, Steven Feldman <shfeldman at gmail.com> wrote:
>>>>
>>>> Thanks Cameron for offer of help. If you and Till are happy to edit current wiki page that’s fine with me, I’m probably less fluent in using history etc so happy to be guided by you.
>>>>
>>>> Issues/topics that I think we need to consider in time for the 2018 RfP:
>>>>
>>>> 1) Overall financial expectations re surplus and sharing of surplus with OSGeo - possibly setting slightly different expectations for RoW to NA & EU
>>>> 2) Extent of OSGeo seed finance and guarantee (these are potentially different) and connection to 1) above
>>>> 3) Guidelines on ticket pricing (or extent that we leave that to LOC’s proposing)
>>>> 4) Guidelines, if any, on the provision of concessionary rates for certain categories of delegate (e.g. workshop presenters, students, academics, those from lower income countries …). I would suggest that LOC needs to incorporate any concessions that it wishes to offer into its financial model and not expect any great or funding from OSGeo
>>>> 5) Clarity on ‘travel grant programme’ IMO should be considered same as 4) above
>>>> 6) Inclusion of Student Awards - IMO should be organised by Geo4All not LOC, funding should come from Geo4All (possibly as part of OSGeo budget process) not part of event budget.
>>>> 7) A big question for me: “To what extent do we wish to mandate that the basic elements of a FOSS4G remain unchanged? e.g. Codesprint, Workshops, Keynotes, Streams of presentations, Academic Track, Gala Night"
>>>>
>>>> All of the above needs to be included in the RfP so that bidders have clarity on expectations. I think the Cookbook needs to be both a resource for people running a FOSS4G and a useful more detailed reference (almost an appendix) to the RfP docs for bidders to make use of.
>>>>
>>>> Can anyone think of other stuff that we need to discuss and vote on before finalising the RfP and updating the Cookbook?
>>>> ______
>>>> Steven
>>>>
>>>>
>>>>> On 7 Sep 2016, at 21:41, Cameron Shorter <cameron.shorter at gmail.com> wrote:
>>>>>
>>>>> Till, Stephen,
>>>>>
>>>>> I'm offering to help too.
>>>>>
>>>>> Stephen, are there any foss4g rfp topics which you would like to see prioritised and addressed first?
>>>>>
>>>>> Budget expectations sounds like one, and it sounds like we have a range of opinions on the matter (which will likely lead to a vote to resolve).
>>>>>
>>>>> Stephen, I don't think we need to copy cookbook text into a separate page to edit. Most of the cookbook is still relatively raw, and we have the wiki history we can refer to.
>>>>>
>>>>> At the moment, we have been using a convention of new text or comments in red font, until it is generally agreed.
>>>>>
>>>>> Re timeslot for IRC, I'm in an inconvenient timezone in Australia. This time of day has worked for a number of international meetings I attend:
>>>>>
>>>>> http://www.timeanddate.com/worldclock/meetingdetails.html?hour=20&min=0&sec=0&p1=179&p2=189&p3=224&p4=22&p5=240&p6=196&p7=215
>>>>>
>>>>>
>>>>> On 8/09/2016 2:05 AM, Steven Feldman wrote:
>>>>>> Till
>>>>>>
>>>>>> Great idea to review/rerwrite the Cookbook. Thanks for offering to lead on this. Suggest you make a copy of the page and edit/rewrite that so that we can keep the original for comparison until we approve the new version.
>>>>>>
>>>>>> Re the discussion of pricing, grants and guarantees etc - suggest we start a new thread to canvas opinions. I will respond with some thoughts in the next couple of days. The discussion will need to be relatively quick if we want to make any material changes to the 2018 RfP as we need to get that out before the end of September at the very latest.
>>>>>>
>>>>>> Cheers
>>>>>> ______
>>>>>> Steven
>>>>>>
>>>>>>
>>>>>>> On 7 Sep 2016, at 13:14, till.adams at fossgis.de wrote:
>>>>>>>
>>>>>>> Hi Steven, @all,
>>>>>>>
>>>>>>> perhaps it's time to do a general review over our Cookbook after it already has some years of existence on it's back. I can offer to start a general walk through and pick out single points in order to improve them. Of course I combine this with the call for participation, so that a smaller circle of people (from this list) who are willing to jump on find together. We could have frequent IRC chats about single topics.
>>>>>>> If something general changes, we come back to the list and discuss it here.
>>>>>>> As said, just an offer.
>>>>>>>
>>>>>>>
>>>>>>> Another point:
>>>>>>> After the crossing mails from the past days, I would suggest to have a general discussion about budget, entrance fees, especially lowered entrance fees for students and/or attendees from developing countries - but if we do so, we need to include the discussion, whether OSGeo is willing to give a 100% financial backup to LOC's. Travel granting might also be an issue to be discussed within this.
>>>>>>> For me it looks like at this point various people have different understandings of global, continental, regional or local FOSS4G's, but at least for the global conference we need to come to one accepted solution - also in order to prevent upcoming LOCs from having the same discussions again and again.
>>>>>>>
>>>>>>> Regards, Till
>>>>>>>
>>>>>>>
>>>>>>>
>>>>>>>
>>>>>>> Am 2016-09-06 18:38, schrieb Steven Feldman:
>>>>>>>> I have updated the Handbook with all of Astrid’s suggestions and
>>>>>>>> corrected a couple of typos. Feel free to improve even further
>>>>>>>> ______
>>>>>>>> Steven
>>>>>>>>
>>>>>>>>
>>>>>>>>> On 3 Sep 2016, at 13:54, Astrid Emde (OSGeo) <astrid_emde at osgeo.org> wrote:
>>>>>>>>>
>>>>>>>>> (Hi Steven. Somehow I have problems to submit to conference-dev list at the moment - no confirmation mail is send.... Therefore could you please forward the mail to the conference-dev list with suggestions for the FOSS4G Handbook)
>>>>>>>>>
>>>>>>>>> Hello Conference list,
>>>>>>>>>
>>>>>>>>> as mentioned in the FOSS4G handbook I follow the process ...
>>>>>>>>>
>>>>>>>>> https://wiki.osgeo.org/wiki/FOSS4G_Handbook#Editing_this_document
>>>>>>>>>
>>>>>>>>> Some parts in the handbook are very short or do not exist. I wrote the following suggestions already in Wiki syntax, so that they are easy to add if you like them.
>>>>>>>>>
>>>>>>>>> For discussion: I suggest to add some more information concerning photos, videos, recording, streaming, twitter and OSGeo-Live.
>>>>>>>>>
>>>>>>>>> == Press Releases ==
>>>>>>>>> add the link so people know where to submit news
>>>>>>>>> * http://www.osgeo.org/content/news/submit_news.html
>>>>>>>>>
>>>>>>>>> == Photos ==
>>>>>>>>> FOSS4G runs a flickr group called FOSS4G. You can provide images from FOSS4G conferences to this group. You can get a member of this group and share your photos.
>>>>>>>>> If you run the next FOSS4G conference you can ask to become an admin to change the configuration (ask Steven Feldmann f.e)
>>>>>>>>>
>>>>>>>>> * https://www.flickr.com/groups/foss4g/
>>>>>>>>>
>>>>>>>>>
>>>>>>>>> == Videos ==
>>>>>>>>> === Vimeo ===
>>>>>>>>> Foss4G runs a vimeo account. Where you can upload 20GB per week. Some conference where uploaded here. A full FOSS4G will produce more than 20GB of material..
>>>>>>>>> * the account will be passed every year after the conference to the next team
>>>>>>>>> * https://vimeo.com/foss4g
>>>>>>>>> * Make sure, that you add enough metadata when you publish your video
>>>>>>>>>
>>>>>>>>> There is a video landing page which refers to all videos from the last conferences.
>>>>>>>>> http://video.foss4g.org
>>>>>>>>> http://video.foss4g.org/foss4g2016/videos/index.html
>>>>>>>>>
>>>>>>>>> The code for the landing page is in OSGeo git. You can request access and build your own landing page.
>>>>>>>>> https://git.osgeo.org/gogs/foss4g/video.foss4g.org
>>>>>>>>>
>>>>>>>>>
>>>>>>>>> === TiB ===
>>>>>>>>> * TiB in Hannover is happy to publish our videos from FOSS4G. Peter Löwe is the contact person.
>>>>>>>>>
>>>>>>>>>
>>>>>>>>> == Recording & streaming ==
>>>>>>>>> FOSS4G conference should provide streaming of the talks and recording for later publishing.
>>>>>>>>> * Streaming enables people that could not come to the conference to join and even discuss on twitter (like Jeff did 2016).
>>>>>>>>> * Reocrding and publishing helps to spread the knowledge and awareness about OSGeo software
>>>>>>>>>
>>>>>>>>>
>>>>>>>>> == twitter ==
>>>>>>>>> * FOSS4G runs the account https://twitter.com/foss4g
>>>>>>>>> * the account will be passed every year after the conference to the next team
>>>>>>>>> * use #FOSS4G2017 in your tweets (maybe also #FOSS4G?????????????)
>>>>>>>>> * tweetdeck can be used to get a better overview about tweets, notifications, retweets... https://tweetdeck.twitter.com/
>>>>>>>>> * http://buffer.com/ (can be used to define tweets in advance and let them be posted at a defindes time)
>>>>>>>>> * NodeXL shows you the tweet statistics in a graph https://tweetdeck.twitter.com/
>>>>>>>>>
>>>>>>>>> OSGeo-Live
>>>>>>>>> ----------------
>>>>>>>>> (At the moment it says Live DVD in the handbook but nothing more... Title should be OSGeo-Live)
>>>>>>>>>
>>>>>>>>> == OSGeo-Live ==
>>>>>>>>> * http://live.osgeo.org
>>>>>>>>> * There is an OSGeo-Live team that provides every half a year an image of a collection of over 50 software projects and data and tutorials
>>>>>>>>> * the OSGeo-live team prepares a Version before FOSS4G that can be used at the conference in the workshops, at presentation notebooks & and can be give away to the delegates as bootable USB drives. This is a great opportunity to spread OSGeo software and promote OSGeo!
>>>>>>>>> * Also the OSGeo-Live team adds OSM data from the region where FOSS4G takes place (live 2016 data from Bonn was added)
>>>>>>>>> * Also the OSGeo-live team can add your FOSS4G-Logo or material on the image
>>>>>>>>> * the OSGeo-Live team will help you with USB and image - please contact them on the mailing list
>>>>>>>>> * Get information about the OSGeo-Live team here https://wiki.osgeo.org/wiki/Live_GIS_Disc
>>>>>>>>> * Workshops with OSGeo-Live: trainer can refer to  Workshop material here https://trac.osgeo.org/osgeo/wiki/Live_GIS_Workshop_Install  (there is a link on the desktop of OSGeo-Live which will open the url)
>>>>>>>>>
>>>>>>>>> The following changes or additions are for discussion.
>>>>>>>>>
>>>>>>>>> Astrid
>>>>>>>>> --
>>>>>>>>> http://wiki.osgeo.org/wiki/User:Astrid_Emde
>>>>>>>>>
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>>>>>> _______________________________________________
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>>>>>> http://lists.osgeo.org/mailman/listinfo/conference_dev
>>>>> -- 
>>>>> Cameron Shorter
>>>>> M +61 419 142 254
>>>>>
>> -- 
>> Cameron Shorter
>> M +61 419 142 254
>>

-- 
Cameron Shorter
M +61 419 142 254

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